Matukat Construction
Job Description
Job Description
Position Summary
The Project Assistant plays a vital role in supporting Project Managers, Engineers, and Superintendents in the successful execution of commercial construction projects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. The Project Assistant will handle administrative tasks, document control, financial tracking, and vendor communication to ensure projects run efficiently and effectively.
Key Responsibilities Project Coordination and Support
Assist Project Managers, Engineers, and Superintendents with daily administrative and logistical tasks.
Maintain project documents, including contracts, insurance certificates, submittals, RFIs, meeting minutes, and change orders.
Track subcontractor compliance and proactively request missing documentation.
Schedule meetings, prepare agendas, and distribute accurate meeting notes.
Coordinate contract execution, purchase orders, and onboarding documentation for vendors and subcontractors.
Order blueprints, project signage, and field consumables to keep jobsites stocked and prepared.
Job Cost Support and Compliance
Enter and code subcontractor pay applications, supplier invoices, credit card receipts, and internal labor charges into cost management systems.
Ensure alignment between actual costs, committed values, and budget allocations.
Track purchase orders and contracts for active projects to ensure proper documentation and approvals.
Maintain compliance logs for subcontractor insurance, licensing, W-9s, lien releases, and contract status.
Assist in preparing monthly draw documentation, including lien waivers and invoice backup, for owner billing packages.
Bridges the gap between projects and accounting.
Financial Reporting Support
Coordinate with the Controller and Project Managers to prepare accurate project-level financial snapshots.
Assist in WIP preparation and cost-to-complete reviews.
Flag discrepancies or concerns in job cost data and communicate findings to appropriate stakeholders.
Timesheets and Labor Tracking (As Required)
Support labor tracking by verifying field staff timesheet submissions and coordinating corrections as needed.
Align labor hours with cost codes for accurate internal reporting.
Invoicing and Vendor Communication
Serve as the point of contact for subcontractors and suppliers regarding invoice deadlines, lien release submissions, and required documentation.
Maintain invoicing calendars and coordinate timely processing of all pay applications within project cycles.
Verify that all required backup is submitted prior to payment approval.
Change Orders and Cost Events
Draft and maintain internal and external change orders.
Update change order logs and track associated T&M tags or backup.
Coordinate integration of owner‑approved change orders with subcontractor contracts or POs, avoiding duplicate entries in the budget.
Document Control and Platform Management
Upload, organize, and manage project documents using Autodesk Build and SharePoint.
Maintain version control on drawings, specs, RFIs, submittals, and meeting records.
Ensure all project folders are consistent, current, and clearly labeled.
Team Contribution
Proactively identify inefficiencies and offer process improvement suggestions.
Balance support for multiple active projects and communicate any bandwidth issues early.
Foster a collaborative, professional, and accountable working environment.
Qualifications
Bachelor’s degree in Construction Management, Business Administration, or related field (or equivalent experience).
Proven experience in administrative or project support roles, preferably in construction or a related industry.
Strong organizational, communication, and multitasking skills.
Proficiency in project management software (e.g., Autodesk Build, SharePoint) and Microsoft Office Suite.
Attention to detail and commitment to accuracy.
Ability to work collaboratively in a fast‑paced environment.
Company Description Why Join Matukat Construction
We are a team that supports one another and celebrates shared accomplishments. At Matukat, you are not just an employee—you are part of a community dedicated to building a better future. A Culture of Care: We foster a supportive and inclusive environment where your well‑being and professional growth are top priorities. Purpose‑Driven Work: See the direct impact of your contributions on projects that matter to the community. Opportunities for Growth: We are committed to your professional development and provide pathways for advancement within the company.
Benefits Matukat Construction offers a competitive benefits package designed to support the health, well‑being, and long‑term success of our team members. Benefits for eligible full‑time employees include:
Paid Time Off (PTO) and paid holidays Health Insurance coverage options 401(k) Retirement Plan with company match
Ready to Build With Us? If you are ready to apply your skills to a role with meaning and join a company that truly values its people, we encourage you to apply.
Let’s build something great together. Apply at: https://www.matukatconstruction.com/careers
#J-18808-Ljbffr
Position Summary
The Project Assistant plays a vital role in supporting Project Managers, Engineers, and Superintendents in the successful execution of commercial construction projects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. The Project Assistant will handle administrative tasks, document control, financial tracking, and vendor communication to ensure projects run efficiently and effectively.
Key Responsibilities Project Coordination and Support
Assist Project Managers, Engineers, and Superintendents with daily administrative and logistical tasks.
Maintain project documents, including contracts, insurance certificates, submittals, RFIs, meeting minutes, and change orders.
Track subcontractor compliance and proactively request missing documentation.
Schedule meetings, prepare agendas, and distribute accurate meeting notes.
Coordinate contract execution, purchase orders, and onboarding documentation for vendors and subcontractors.
Order blueprints, project signage, and field consumables to keep jobsites stocked and prepared.
Job Cost Support and Compliance
Enter and code subcontractor pay applications, supplier invoices, credit card receipts, and internal labor charges into cost management systems.
Ensure alignment between actual costs, committed values, and budget allocations.
Track purchase orders and contracts for active projects to ensure proper documentation and approvals.
Maintain compliance logs for subcontractor insurance, licensing, W-9s, lien releases, and contract status.
Assist in preparing monthly draw documentation, including lien waivers and invoice backup, for owner billing packages.
Bridges the gap between projects and accounting.
Financial Reporting Support
Coordinate with the Controller and Project Managers to prepare accurate project-level financial snapshots.
Assist in WIP preparation and cost-to-complete reviews.
Flag discrepancies or concerns in job cost data and communicate findings to appropriate stakeholders.
Timesheets and Labor Tracking (As Required)
Support labor tracking by verifying field staff timesheet submissions and coordinating corrections as needed.
Align labor hours with cost codes for accurate internal reporting.
Invoicing and Vendor Communication
Serve as the point of contact for subcontractors and suppliers regarding invoice deadlines, lien release submissions, and required documentation.
Maintain invoicing calendars and coordinate timely processing of all pay applications within project cycles.
Verify that all required backup is submitted prior to payment approval.
Change Orders and Cost Events
Draft and maintain internal and external change orders.
Update change order logs and track associated T&M tags or backup.
Coordinate integration of owner‑approved change orders with subcontractor contracts or POs, avoiding duplicate entries in the budget.
Document Control and Platform Management
Upload, organize, and manage project documents using Autodesk Build and SharePoint.
Maintain version control on drawings, specs, RFIs, submittals, and meeting records.
Ensure all project folders are consistent, current, and clearly labeled.
Team Contribution
Proactively identify inefficiencies and offer process improvement suggestions.
Balance support for multiple active projects and communicate any bandwidth issues early.
Foster a collaborative, professional, and accountable working environment.
Qualifications
Bachelor’s degree in Construction Management, Business Administration, or related field (or equivalent experience).
Proven experience in administrative or project support roles, preferably in construction or a related industry.
Strong organizational, communication, and multitasking skills.
Proficiency in project management software (e.g., Autodesk Build, SharePoint) and Microsoft Office Suite.
Attention to detail and commitment to accuracy.
Ability to work collaboratively in a fast‑paced environment.
Company Description Why Join Matukat Construction
We are a team that supports one another and celebrates shared accomplishments. At Matukat, you are not just an employee—you are part of a community dedicated to building a better future. A Culture of Care: We foster a supportive and inclusive environment where your well‑being and professional growth are top priorities. Purpose‑Driven Work: See the direct impact of your contributions on projects that matter to the community. Opportunities for Growth: We are committed to your professional development and provide pathways for advancement within the company.
Benefits Matukat Construction offers a competitive benefits package designed to support the health, well‑being, and long‑term success of our team members. Benefits for eligible full‑time employees include:
Paid Time Off (PTO) and paid holidays Health Insurance coverage options 401(k) Retirement Plan with company match
Ready to Build With Us? If you are ready to apply your skills to a role with meaning and join a company that truly values its people, we encourage you to apply.
Let’s build something great together. Apply at: https://www.matukatconstruction.com/careers
#J-18808-Ljbffr