Kuehne+Nagel
It's more than a job
In an administrative role at Kuehne+Nagel, managing office operations and coordinating schedules contributes to your team's success and supports colleagues in delivering essential services, such as ensuring the timely transport of hearing aids and advanced medical devices.
As a Local Facility Management Coordinator at the Bensenville site, you’ll be the first point of contact for visitors, customers, and employees, handling reception, facility duties, supply ordering, event coordination, conference room setup, and accounts payable.
How you create impact
Finance & Procurement
Process and track payables and purchase orders in alignment with company policies, transferring e‑bills, reviewing outstanding payables, and tracking disputes. Liaise with vendors and finance teams to ensure timely payments and accurate documentation. Maintain records of office expenditure. Main liaison for facility management service suppliers (e.g., JLL). Office Supplies & Equipment
Manage inventory and ordering of office supplies and consumables. Coordinate equipment maintenance and service schedules for office machinery and facility systems. Ensure workspaces are functional, clean, and well‑stocked. Maintain office floor plans and provide them on request. Implement new suppliers and oversee accounts for national conference call vendors. Oversee and track utility costs. Security
Monitor office security systems (CCTV) and access controls, acting as first point of contact for the alarm company and maintaining service records. Main contact for Security Service Providers. Coordinate visitor planning, meeting room scheduling, and set‑up with the Station Manager. Support investigations and report any security incidents to the Director of Security. Partnering with QSHE Team
Complete monthly reporting of utilities and usage data. Participate or coordinate emergency preparedness and safety training sessions, such as evacuation or emergency drills, when requested. Maintain updated emergency response plans. Project Coordination
Assist in planning and executing office and facility‑related projects (e.g., renovations, relocations, upgrades). Track facility‑related project timelines and deliverables. Employee Engagement & Support
Organize office lunches, employee/team‑building activities, and wellness events. Provide initial support and guidance to employees in need. Support human resources‑related responsibilities, including onboarding logistics, policy communication, and direct employee inquiries to HR. What we would like you to bring
1+ years of office administration or workplace experience coordination preferred. Time management and accountability/ownership skills to meet project deadlines. Proficient with Microsoft Office, including Excel. Excellent organization, communication, and multi‑tasking skills in a collaborative team environment. Bachelor’s degree, a plus. What's in it for you
We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. The hourly wage range for this position is between $22 and $28, with a total rewards package that includes health and welfare benefits, a 401(k) retirement savings plan, tuition reimbursement, and incentive compensation for eligible roles. Kuehne+Nagel participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. Employers can only use E‑Verify once you have accepted a job offer and completed the Form I‑9. Who are we
Logistics shapes everyday life—from the goods we consume to the healthcare we rely on. At Kuehne+Nagel your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world. As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life‑saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine. We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid. Kuehne+Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne+Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment). Kuehne+Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne+Nagel.
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Finance & Procurement
Process and track payables and purchase orders in alignment with company policies, transferring e‑bills, reviewing outstanding payables, and tracking disputes. Liaise with vendors and finance teams to ensure timely payments and accurate documentation. Maintain records of office expenditure. Main liaison for facility management service suppliers (e.g., JLL). Office Supplies & Equipment
Manage inventory and ordering of office supplies and consumables. Coordinate equipment maintenance and service schedules for office machinery and facility systems. Ensure workspaces are functional, clean, and well‑stocked. Maintain office floor plans and provide them on request. Implement new suppliers and oversee accounts for national conference call vendors. Oversee and track utility costs. Security
Monitor office security systems (CCTV) and access controls, acting as first point of contact for the alarm company and maintaining service records. Main contact for Security Service Providers. Coordinate visitor planning, meeting room scheduling, and set‑up with the Station Manager. Support investigations and report any security incidents to the Director of Security. Partnering with QSHE Team
Complete monthly reporting of utilities and usage data. Participate or coordinate emergency preparedness and safety training sessions, such as evacuation or emergency drills, when requested. Maintain updated emergency response plans. Project Coordination
Assist in planning and executing office and facility‑related projects (e.g., renovations, relocations, upgrades). Track facility‑related project timelines and deliverables. Employee Engagement & Support
Organize office lunches, employee/team‑building activities, and wellness events. Provide initial support and guidance to employees in need. Support human resources‑related responsibilities, including onboarding logistics, policy communication, and direct employee inquiries to HR. What we would like you to bring
1+ years of office administration or workplace experience coordination preferred. Time management and accountability/ownership skills to meet project deadlines. Proficient with Microsoft Office, including Excel. Excellent organization, communication, and multi‑tasking skills in a collaborative team environment. Bachelor’s degree, a plus. What's in it for you
We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. The hourly wage range for this position is between $22 and $28, with a total rewards package that includes health and welfare benefits, a 401(k) retirement savings plan, tuition reimbursement, and incentive compensation for eligible roles. Kuehne+Nagel participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. Employers can only use E‑Verify once you have accepted a job offer and completed the Form I‑9. Who are we
Logistics shapes everyday life—from the goods we consume to the healthcare we rely on. At Kuehne+Nagel your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world. As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life‑saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine. We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid. Kuehne+Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne+Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment). Kuehne+Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne+Nagel.
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