Vert Environmental
Office & HR Support Assistant
Vert Environmental, San Diego, California, United States, 92189
Office & HR Support Assistant
Role: Full-Time
Location: San Diego
Summary We’re seeking a task-driven, diligent, motivated, detail-oriented, and tech-savvy Office & HR Support Assistant to support our daily office operations and HR functions, and to help streamline the administrative processes of the company.
What You’ll Do
Manage office supplies and inventory; handle correspondence and provide general administrative support.
Maintain accurate employee records and update HR databases as needed.
Assist with processing new vendor applications.
Maintain organized filing systems, including documentation for fleet vehicles.
Oversee device assignment and tracking for company-owned equipment (e.g., laptops, phones, access cards).
Order and manage office supplies, IT equipment, and office furniture.
Support planning and coordination of employee engagement activities.
Coordinate office maintenance and related services.
Greet visitors, receive packages, and manage front desk responsibilities.
Maintain both physical and digital filing systems.
Conduct reference checks and support the offer letter process.
Coordinate new employee onboarding, including orientation sessions and collaboration with IT to ensure timely setup of email, accounts, and systems access.
Run background checks (MVR & ADP Screening Services).
Draft offer letters in collaboration with department managers and send approved versions to candidates.
Assist with social media and website updates, including creating and scheduling posts and managing online reviews.
Requirements
Minimum of 2 years’ experience in a similar role (e.g., Office Administrator, Admin Assistant, Office & HR Support Assistant, etc)
Excellent organizational, verbal, and written communication skills; personable.
Works well under pressure in fast-paced environments
High level of discretion and professionalism when handling confidential and sensitive information, ensuring compliance with privacy policies and regulations
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and advanced administrative and organizational abilities.
Familiarity with general HR processes and maintaining confidentiality
Diligent in maintaining accurate records and proactively following up on missing information across essential databases, platforms, and spreadsheets to ensure all required data is reviewed and updated weekly.
Skilled at managing multiple, concurrent deadlines and balancing the demands of cross-functional departments in high-pressure environments.
A strong listener with an investigative and inquisitive mindset, able to dig deeper to uncover key details.
Positive, proactive attitude with strong problem-solving skills
A growth mindset with a passion for continuous learning and development.
Preferred:
Diploma or degree in Business Administration, Office Management, HR, or a related field.
Minimum of 2 years’ experience in administrative, office, or HR support roles.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software
About Us At Vert Environmental, we pride ourselves on being the leading third-party industrial hygiene consulting and testing company, specializing in providing comprehensive services for both residential and commercial properties. With a decade of experience under our belt, we have established ourselves as a trusted name in the industry, dedicated to delivering fast and accurate results for our clients.
Our team of experts provides services for hazardous materials, including asbestos, lead, mold, and bacteria, just to name a few. Every single technical expert is trained, state-certified, and examined to adhere to all local city, county, district, state, and federal regulations. Our team of highly trained professionals will guide you through the entire process, from initial inspection to effective remediation strategies.
What We Offer
Medical, Dental, and Vision insurance
Paid vacation and sick time
401(k) retirement plan
Exclusive discounts on travel, wellness, entertainment, and fitness
If you enjoy working in a fast-paced office environment, coordinating with different teams, and keeping things running smoothly, we’d love to hear from you
#J-18808-Ljbffr
Role: Full-Time
Location: San Diego
Summary We’re seeking a task-driven, diligent, motivated, detail-oriented, and tech-savvy Office & HR Support Assistant to support our daily office operations and HR functions, and to help streamline the administrative processes of the company.
What You’ll Do
Manage office supplies and inventory; handle correspondence and provide general administrative support.
Maintain accurate employee records and update HR databases as needed.
Assist with processing new vendor applications.
Maintain organized filing systems, including documentation for fleet vehicles.
Oversee device assignment and tracking for company-owned equipment (e.g., laptops, phones, access cards).
Order and manage office supplies, IT equipment, and office furniture.
Support planning and coordination of employee engagement activities.
Coordinate office maintenance and related services.
Greet visitors, receive packages, and manage front desk responsibilities.
Maintain both physical and digital filing systems.
Conduct reference checks and support the offer letter process.
Coordinate new employee onboarding, including orientation sessions and collaboration with IT to ensure timely setup of email, accounts, and systems access.
Run background checks (MVR & ADP Screening Services).
Draft offer letters in collaboration with department managers and send approved versions to candidates.
Assist with social media and website updates, including creating and scheduling posts and managing online reviews.
Requirements
Minimum of 2 years’ experience in a similar role (e.g., Office Administrator, Admin Assistant, Office & HR Support Assistant, etc)
Excellent organizational, verbal, and written communication skills; personable.
Works well under pressure in fast-paced environments
High level of discretion and professionalism when handling confidential and sensitive information, ensuring compliance with privacy policies and regulations
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong attention to detail and advanced administrative and organizational abilities.
Familiarity with general HR processes and maintaining confidentiality
Diligent in maintaining accurate records and proactively following up on missing information across essential databases, platforms, and spreadsheets to ensure all required data is reviewed and updated weekly.
Skilled at managing multiple, concurrent deadlines and balancing the demands of cross-functional departments in high-pressure environments.
A strong listener with an investigative and inquisitive mindset, able to dig deeper to uncover key details.
Positive, proactive attitude with strong problem-solving skills
A growth mindset with a passion for continuous learning and development.
Preferred:
Diploma or degree in Business Administration, Office Management, HR, or a related field.
Minimum of 2 years’ experience in administrative, office, or HR support roles.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software
About Us At Vert Environmental, we pride ourselves on being the leading third-party industrial hygiene consulting and testing company, specializing in providing comprehensive services for both residential and commercial properties. With a decade of experience under our belt, we have established ourselves as a trusted name in the industry, dedicated to delivering fast and accurate results for our clients.
Our team of experts provides services for hazardous materials, including asbestos, lead, mold, and bacteria, just to name a few. Every single technical expert is trained, state-certified, and examined to adhere to all local city, county, district, state, and federal regulations. Our team of highly trained professionals will guide you through the entire process, from initial inspection to effective remediation strategies.
What We Offer
Medical, Dental, and Vision insurance
Paid vacation and sick time
401(k) retirement plan
Exclusive discounts on travel, wellness, entertainment, and fitness
If you enjoy working in a fast-paced office environment, coordinating with different teams, and keeping things running smoothly, we’d love to hear from you
#J-18808-Ljbffr