State of Wyoming
GENERAL DESCRIPTION
The Wyoming Department of Corrections is looking for a Full‑time Office Support Specialist to join the Field Services team in the Casper Probation and Parole Office. This position performs various routine and detailed clerical and administrative functions to further the overall office operations of the Probation and Parole Offices. The position also necessitates consistent, professional interaction with staff, offenders, victims, the public, the judicial system, law enforcement, local organizations, and public/private service providers. Field Services Division is responsible for the community supervision and case management of probationers and parolees. We are a progressive department that offers job variety and challenges our staff to help rehabilitate offenders into becoming law‑abiding citizens.
WHY CHOOSE A CAREER WITH THE WYOMING DEPARTMENT OF CORRECTIONS?
Culture of public service and a commitment to work/life balance
Eligibility for Public Service Student Loan Forgiveness
Health, Dental, and Vision Insurance
State Retirement plan for Law Enforcement and additional savings opportunities
Paid vacation, sick leave, and holidays
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!
Human Resource Contact: Deborah.Hale@wyo.gov or 307-777-6136
Click here for detailed information, or you can watch this short video to learn about our benefit package!
Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov
ESSENTIAL FUNCTIONS
Acts as a specialist in an assigned program area, performing the most complex technical duties, including legal secretary responsibilities.
Performs, leads, or supervises various moderate to complex program and operational support duties.
Performs specialized tasks, coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties, and provides staff training.
Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and writes the required documentation in answering queries.
Coordinates and/or acts as a liaison between the agency or work unit and other agencies.
Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
Assists in handling deposits and monetary transactions and/or performing audit functions.
Accurately maintains agency files and records; inputs data into databases.
Prepares reports; verifies computer systems, databases, and coded data for accuracy.
Responds verbally and/or in writing to requests for information.
Screens and corrects documents for procedural compliance; evaluates the information for accuracy.
Provides customer service to customers, clients, and staff and acts as a resource to explain rules and procedures to co‑workers, customers, and/or clients.
Responsible for inventory assets.
Performs administrative duties requiring considerable judgment, including fiscal or other specific program areas.
Resolves some light computer issues/concerns.
Assures the procurement process is managed appropriately and according to established procedures.
Involves some processing/interpreting of legal documents.
PREFERENCES
Preference may be given to those with at least two years of work experience in an office environment.
Preference may be given to those with prior criminal justice exposure.
KNOWLEDGE
Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and procedures related to the department.
Knowledge of financial record keeping and reporting principles and procedures, basic accounts payable, and purchasing.
Knowledge of the principles and practices of employee supervision, training, and evaluation.
Knowledge of techniques for providing a high level of customer service.
Knowledge of computer application systems, Google, Google Docs, and Excel.
MINIMUM QUALIFICATIONS Education & Experience Substitution:
2‑4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II.
Certificates, Licenses, Registrations:
None.
Education:
Associate's Degree (typically in Business).
Experience:
0‑1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II.
PHYSICAL WORKING CONDITIONS
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES
FLSA: Non‑Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug‑Free Workplace. All staff is subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco‑Free Workplace. It prohibits the taking, carrying, possessing, or introducing smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check and drug test prior to appointment.
WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC Field Services uses oleoresin capsicum (OC, pepper spray) as a force alternative. All employees will be directly exposed to OC during their initial training and may be required to carry OC.
WDOC offers a competitive benefits package including: medical, dental, and life insurance, paid vacations and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.
Candidate must complete the defensive tactics skills KRAV‑MAGA.
Click here to view the State of Wyoming Classification and Pay Structure.
Click here to view the State of Wyoming total Compensation Calculator.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.
#J-18808-Ljbffr
WHY CHOOSE A CAREER WITH THE WYOMING DEPARTMENT OF CORRECTIONS?
Culture of public service and a commitment to work/life balance
Eligibility for Public Service Student Loan Forgiveness
Health, Dental, and Vision Insurance
State Retirement plan for Law Enforcement and additional savings opportunities
Paid vacation, sick leave, and holidays
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!
Human Resource Contact: Deborah.Hale@wyo.gov or 307-777-6136
Click here for detailed information, or you can watch this short video to learn about our benefit package!
Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov
ESSENTIAL FUNCTIONS
Acts as a specialist in an assigned program area, performing the most complex technical duties, including legal secretary responsibilities.
Performs, leads, or supervises various moderate to complex program and operational support duties.
Performs specialized tasks, coordinates general office functions such as budget, legal work, administrative, property management, travel arrangements, procurement, personnel, information systems, or fiscal duties, and provides staff training.
Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and writes the required documentation in answering queries.
Coordinates and/or acts as a liaison between the agency or work unit and other agencies.
Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
Assists in handling deposits and monetary transactions and/or performing audit functions.
Accurately maintains agency files and records; inputs data into databases.
Prepares reports; verifies computer systems, databases, and coded data for accuracy.
Responds verbally and/or in writing to requests for information.
Screens and corrects documents for procedural compliance; evaluates the information for accuracy.
Provides customer service to customers, clients, and staff and acts as a resource to explain rules and procedures to co‑workers, customers, and/or clients.
Responsible for inventory assets.
Performs administrative duties requiring considerable judgment, including fiscal or other specific program areas.
Resolves some light computer issues/concerns.
Assures the procurement process is managed appropriately and according to established procedures.
Involves some processing/interpreting of legal documents.
PREFERENCES
Preference may be given to those with at least two years of work experience in an office environment.
Preference may be given to those with prior criminal justice exposure.
KNOWLEDGE
Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and procedures related to the department.
Knowledge of financial record keeping and reporting principles and procedures, basic accounts payable, and purchasing.
Knowledge of the principles and practices of employee supervision, training, and evaluation.
Knowledge of techniques for providing a high level of customer service.
Knowledge of computer application systems, Google, Google Docs, and Excel.
MINIMUM QUALIFICATIONS Education & Experience Substitution:
2‑4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II.
Certificates, Licenses, Registrations:
None.
Education:
Associate's Degree (typically in Business).
Experience:
0‑1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II.
PHYSICAL WORKING CONDITIONS
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES
FLSA: Non‑Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug‑Free Workplace. All staff is subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco‑Free Workplace. It prohibits the taking, carrying, possessing, or introducing smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage, harassment, and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check and drug test prior to appointment.
WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC Field Services uses oleoresin capsicum (OC, pepper spray) as a force alternative. All employees will be directly exposed to OC during their initial training and may be required to carry OC.
WDOC offers a competitive benefits package including: medical, dental, and life insurance, paid vacations and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.
Candidate must complete the defensive tactics skills KRAV‑MAGA.
Click here to view the State of Wyoming Classification and Pay Structure.
Click here to view the State of Wyoming total Compensation Calculator.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.
#J-18808-Ljbffr