People First Service Center
STAFF ASSISTANT - 64060111
People First Service Center, Spring Hill, Florida, United States, 34606
STAFF ASSISTANT – 64060111
This is a highly responsible position that coordinates the facilities operation under the direction of the ADMINISTRATIVE SERVICES DIRECTOR. The incumbent performs duties overseeing building maintenance for two sites for the Florida Department of Health in Hernando County (FDOH – Hernando), provides maintenance, repairs, security, and assists with policies and procedures governing these functions. The role bears responsibility for monitoring, tracking, and maintaining accountability of inventory for all equipment and vehicles. Independent judgment and decision making are required.
Responsibilities Serves in coordination with the Facilities Services Specialist as a liaison with the Hernando County facilities and vendors that provide services at both facilities. Coordinates with county maintenance crews and contractors/vendors for all necessary installations, repairs, emergency repairs, and maintenance for both facilities.
In coordination with the Facilities Services Specialist, performs maintenance and security of the Spring Hill and Brooksville facilities during and after hours. Serves on-call/subject to call status for building security after hours and weekends, responding to calls for both offices. Ensures building maintenance, small repairs, security and inventory are in working order and compliant with mandates, needs, and policies governing each area. Provides authorized staff with required access to facilities and maintains security for the same. Assists in keeping outside premises neat, clean, and orderly. Assists with property tracking and inventory. Assists with maintenance of pool vehicles. Assists with transport of medications, client records, reports, equipment, etc. as requested and needed to various departments and agencies.
Work in collaboration with the DOH‑Hernando Preparedness Planner and under direction from the Health Officer for compliance with DOH‑Hernando’s public health preparedness program. Ensures the maintenance of county‑level plans that meet regional and state requirements. Coordinates planning efforts of county community partners including hospitals, emergency management, EMS, private health care, and other governmental and non‑governmental organizations. Ensures the maintenance of all planning documents related to emergency operations (all hazards) for DOH – Hernando. Identifies shortfalls and gaps in equipment, personnel, and response capabilities. Ensures that county‑level Health Everbridge activities are developed, implemented, and exercised as related to planning, preparedness, and response. Coordinates health and medical response activities per the county comprehensive emergency management plan (CEMP). Assists the Preparedness Planner with coordination of ESF8 communities liaison among the private medical community, public health entities, governmental and non‑governmental agencies. Supports Hernando’s Health and Medical Consortium including, but not limited to, providing meeting assistance, identifying speakers. Works collaboratively with Hernando County Emergency Management. Provides community and partner trainings on preparedness related topics as requested. Maintains active communication with other agencies and attends meetings as needed and appropriate. Participates in training programs, educational conferences and keeps informed and up to date on preparedness issues. Participates in and provides information for quality improvement, evaluation, and agency accreditation as needed.
Attend all meetings, manage functional group actions and projects, and provide suggestions and feedback to management as well as new hire onboarding/orientation. The safety coordinator controls and maintains all employee accident and injury records. Reports that contain confidential information are maintained in a locked file cabinet.
Performs other related duties as required or requested. Attends conferences, in‑service programs, and workshops in reference to various programs.
Required Knowledge, Skills, and Abilities
Knowledge of methods of compiling, organizing and analyzing data.
Ability to develop and implement safety, security and energy conservation programs.
Ability to locate and negotiate sites for facilities.
Ability to secure appraisals of properties.
Ability to plan, organize and coordinate work activities.
Ability to collect and analyze statistical data.
Ability to draw up lease agreements.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Qualifications Have at least one year experience working in facilities management and/or maintenance.
Comfortable working on‑call, including weekends and after‑hours.
Have at least one year experience maintaining accurate records in a professional setting.
Must be proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams).
Must have experience coordinating schedules, meetings, or training sessions using digital tools.
Must be able to accurately input and update data while ensuring compliance with policies.
Florida Department of Health Mission, Vision, and Values Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision: To be the Healthiest State in the Nation.
Values: Innovation: We search for creative solutions and manage resources wisely. Collaboration: We use teamwork to achieve common goals & solve problems. Accountability: We perform with integrity & respect. Responsiveness: We achieve our mission by serving our customers & engaging our partners. Excellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work 7551 Forest Oaks Boulevard Spring Hill, FL 34606 Brooksville, FL 34601
The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions.
Important Notes Answering qualifying questions must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. You will be required to provide your Social Security Number (SSN) to conduct this background check. Successful completion of a drug test is a condition of employment for safety‑sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete Form I‑9; verification will be performed through the E‑Verify system.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑877‑562‑7287) in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a drug‑free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
Veterans’ Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location: Spring Hill, FL 34606 and Brooksville, FL 34601.
For assistance, call the People First Service Center at (877) 562‑7287 Monday – Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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Responsibilities Serves in coordination with the Facilities Services Specialist as a liaison with the Hernando County facilities and vendors that provide services at both facilities. Coordinates with county maintenance crews and contractors/vendors for all necessary installations, repairs, emergency repairs, and maintenance for both facilities.
In coordination with the Facilities Services Specialist, performs maintenance and security of the Spring Hill and Brooksville facilities during and after hours. Serves on-call/subject to call status for building security after hours and weekends, responding to calls for both offices. Ensures building maintenance, small repairs, security and inventory are in working order and compliant with mandates, needs, and policies governing each area. Provides authorized staff with required access to facilities and maintains security for the same. Assists in keeping outside premises neat, clean, and orderly. Assists with property tracking and inventory. Assists with maintenance of pool vehicles. Assists with transport of medications, client records, reports, equipment, etc. as requested and needed to various departments and agencies.
Work in collaboration with the DOH‑Hernando Preparedness Planner and under direction from the Health Officer for compliance with DOH‑Hernando’s public health preparedness program. Ensures the maintenance of county‑level plans that meet regional and state requirements. Coordinates planning efforts of county community partners including hospitals, emergency management, EMS, private health care, and other governmental and non‑governmental organizations. Ensures the maintenance of all planning documents related to emergency operations (all hazards) for DOH – Hernando. Identifies shortfalls and gaps in equipment, personnel, and response capabilities. Ensures that county‑level Health Everbridge activities are developed, implemented, and exercised as related to planning, preparedness, and response. Coordinates health and medical response activities per the county comprehensive emergency management plan (CEMP). Assists the Preparedness Planner with coordination of ESF8 communities liaison among the private medical community, public health entities, governmental and non‑governmental agencies. Supports Hernando’s Health and Medical Consortium including, but not limited to, providing meeting assistance, identifying speakers. Works collaboratively with Hernando County Emergency Management. Provides community and partner trainings on preparedness related topics as requested. Maintains active communication with other agencies and attends meetings as needed and appropriate. Participates in training programs, educational conferences and keeps informed and up to date on preparedness issues. Participates in and provides information for quality improvement, evaluation, and agency accreditation as needed.
Attend all meetings, manage functional group actions and projects, and provide suggestions and feedback to management as well as new hire onboarding/orientation. The safety coordinator controls and maintains all employee accident and injury records. Reports that contain confidential information are maintained in a locked file cabinet.
Performs other related duties as required or requested. Attends conferences, in‑service programs, and workshops in reference to various programs.
Required Knowledge, Skills, and Abilities
Knowledge of methods of compiling, organizing and analyzing data.
Ability to develop and implement safety, security and energy conservation programs.
Ability to locate and negotiate sites for facilities.
Ability to secure appraisals of properties.
Ability to plan, organize and coordinate work activities.
Ability to collect and analyze statistical data.
Ability to draw up lease agreements.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Qualifications Have at least one year experience working in facilities management and/or maintenance.
Comfortable working on‑call, including weekends and after‑hours.
Have at least one year experience maintaining accurate records in a professional setting.
Must be proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, and Teams).
Must have experience coordinating schedules, meetings, or training sessions using digital tools.
Must be able to accurately input and update data while ensuring compliance with policies.
Florida Department of Health Mission, Vision, and Values Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision: To be the Healthiest State in the Nation.
Values: Innovation: We search for creative solutions and manage resources wisely. Collaboration: We use teamwork to achieve common goals & solve problems. Accountability: We perform with integrity & respect. Responsiveness: We achieve our mission by serving our customers & engaging our partners. Excellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work 7551 Forest Oaks Boulevard Spring Hill, FL 34606 Brooksville, FL 34601
The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions.
Important Notes Answering qualifying questions must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. You will be required to provide your Social Security Number (SSN) to conduct this background check. Successful completion of a drug test is a condition of employment for safety‑sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re‑employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete Form I‑9; verification will be performed through the E‑Verify system.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑877‑562‑7287) in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a drug‑free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
Veterans’ Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location: Spring Hill, FL 34606 and Brooksville, FL 34601.
For assistance, call the People First Service Center at (877) 562‑7287 Monday – Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
#J-18808-Ljbffr