Virginia Commonwealth University Health Systems
Administrative Services Specialist
Virginia Commonwealth University Health Systems, Richmond, Virginia, United States, 23214
The Administrative Services Specialist provides executive level administrative support to VCUHS Vice President(s) or Executive Director(s).
The Admin Services Specialist ensures that all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.
The Admin Services Specialist may also provide administrative support to Division Directors/staff and back‑up coverage to other senior level executives as needed.
Licensure, Certification, or Registration Requirements for Hire:
N/A
Licensure, Certification, or Registration Requirements for continued employment:
N/A
Experience REQUIRED:
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e‑mail/calendaring
Experience PREFERRED:
One (1) year of experience supervising staff
Two (2) years of previous experience performing accounting and/or budgeting functions in a corporate setting
Education/training REQUIRED:
High School Diploma or equivalent
Education/training PREFERRED:
Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
All administrative responsibilities are performed independently.
Responsibilities:
Communicates and interacts with all levels of internal and external contacts
Oversees operational aspects of office
Coordinates/schedules all meetings and makes related arrangements
Types a variety of documents
Screens/refers calls
Handles purchase requisitions and travel reimbursements, etc.
Supervisory responsibilities
(if applicable): May supervise assigned staff or interns/students.
Additional position requirements:
N/A
Age Specific groups served:
N/A
Physical Requirements
Physical: Lifting 20-50 lbs.
Activities: Prolonged sitting, Frequent bending, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
#J-18808-Ljbffr
The Admin Services Specialist ensures that all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.
The Admin Services Specialist may also provide administrative support to Division Directors/staff and back‑up coverage to other senior level executives as needed.
Licensure, Certification, or Registration Requirements for Hire:
N/A
Licensure, Certification, or Registration Requirements for continued employment:
N/A
Experience REQUIRED:
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e‑mail/calendaring
Experience PREFERRED:
One (1) year of experience supervising staff
Two (2) years of previous experience performing accounting and/or budgeting functions in a corporate setting
Education/training REQUIRED:
High School Diploma or equivalent
Education/training PREFERRED:
Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
All administrative responsibilities are performed independently.
Responsibilities:
Communicates and interacts with all levels of internal and external contacts
Oversees operational aspects of office
Coordinates/schedules all meetings and makes related arrangements
Types a variety of documents
Screens/refers calls
Handles purchase requisitions and travel reimbursements, etc.
Supervisory responsibilities
(if applicable): May supervise assigned staff or interns/students.
Additional position requirements:
N/A
Age Specific groups served:
N/A
Physical Requirements
Physical: Lifting 20-50 lbs.
Activities: Prolonged sitting, Frequent bending, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
#J-18808-Ljbffr