Phyton Talent Advisors
Human Resources Administrative Specialist
Phyton Talent Advisors, New York, New York, us, 10261
Our Client, a Global Financial Services Firm, is seeking an HR Administrative Assistant in their New York, NY location.
Job Summary The HR Administrative Assistant supports the Human Resources team at an investment management firm by handling day-to-day administrative tasks and assisting with core HR processes. This role plays a key part in ensuring smooth onboarding, accurate recordkeeping, and compliance with internal policies and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion in a fast-paced, professional environment.
Key Responsibilities
Provide administrative support to the HR team across recruiting, onboarding, and employee lifecycle processes
Coordinate new hire onboarding, including offer documentation, background checks, and orientation logistics
Maintain accurate and confidential employee records, files, and HR systems
Assist with benefits administration, payroll coordination, and timekeeping inquiries
Support compliance-related documentation and internal audits as needed
Schedule interviews, meetings, and training sessions
Respond to employee inquiries and elevate matters appropriately
Assist with ad hoc HR projects and reporting
Qualifications
1–3 years of administrative or HR support experience; financial services or investment management experience preferred
Strong organizational skills and attention to detail
Ability to handle sensitive and confidential information with professionalism
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Ability to manage multiple priorities in a deadline-driven environment
Preferred
Experience working in a regulated or professional services environment
Familiarity with HRIS or applicant tracking systems
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Job Summary The HR Administrative Assistant supports the Human Resources team at an investment management firm by handling day-to-day administrative tasks and assisting with core HR processes. This role plays a key part in ensuring smooth onboarding, accurate recordkeeping, and compliance with internal policies and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion in a fast-paced, professional environment.
Key Responsibilities
Provide administrative support to the HR team across recruiting, onboarding, and employee lifecycle processes
Coordinate new hire onboarding, including offer documentation, background checks, and orientation logistics
Maintain accurate and confidential employee records, files, and HR systems
Assist with benefits administration, payroll coordination, and timekeeping inquiries
Support compliance-related documentation and internal audits as needed
Schedule interviews, meetings, and training sessions
Respond to employee inquiries and elevate matters appropriately
Assist with ad hoc HR projects and reporting
Qualifications
1–3 years of administrative or HR support experience; financial services or investment management experience preferred
Strong organizational skills and attention to detail
Ability to handle sensitive and confidential information with professionalism
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Ability to manage multiple priorities in a deadline-driven environment
Preferred
Experience working in a regulated or professional services environment
Familiarity with HRIS or applicant tracking systems
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