Quatela Center for Plastic Surgery
AP/AR Clerk – Quatela Center for Plastic Surgery • Rochester, NY, United States
Position Overview At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting‑edge techniques.
Key Responsibilities Accounts Payable Duties
Accurately process accounts payable transactions for multiple entities in QuickBooks
Review and verify vendor invoices and check requests for accuracy, appropriate documentation, and proper approval
Match purchase orders, packing slips, and invoices to ensure consistency
Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed, and issue checks or process electronic payments accordingly
Reconcile credit card statements and allocate expenses to the correct entities
Maintain accurate vendor records in QuickBooks and update information as necessary
Monitor and resolve discrepancies related to accounts payable
Assist in month‑end closing processes related to accounts payable activities
Accounts Receivable Duties
Post daily cash transactions accurately and in a timely manner
Collaborate with internal teams to ensure the accurate recording of cash receipts
Serve as the primary contact for internal inquiries regarding accounts receivable
Investigate and resolve discrepancies related to cash postings
General Duties
Maintain organized financial records for all entities within QuickBooks
Support the implementation and maintenance of internal financial controls and procedures
Identify areas for improvement in A/P and A/R processes and recommend solutions
Assist with audits and other financial reviews as needed
Complete additional tasks as assigned by management
Qualifications
Associate's degree in Accounting or Finance, or equivalent combination of training and experience
Proficient in Microsoft Office Suite
Experience with QuickBooks is preferred
Strong analytical skills with high attention to detail
Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines
Excellent organizational skills
Strong oral and written communication skills to build effective relationships with team members, clients, and vendors
Capability to work independently and collaboratively to solve problems and enhance processes
Commitment to maintaining confidentiality regarding financial and personal information
What We Offer
Competitive salary with performance‑based incentives
Comprehensive benefits package, including health, dental, and vision insurance
Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance
Safe Harbor 401k program
10 Paid Holidays Annually
Opportunities for professional development and career growth within a leading multi‑disciplinary practice
A collaborative and supportive work environment dedicated to excellence in patient care and service
It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
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Position Overview At the Quatela Center for Plastic Surgery, Q the Medical Spa, and the Quatela Center for Hair Restoration, we are dedicated to providing exceptional care and transformative results in cosmetic and reconstructive surgery. Our team of renowned surgeons and skilled aestheticians is committed to enhancing the beauty and confidence of our patients through personalized treatment plans and cutting‑edge techniques.
Key Responsibilities Accounts Payable Duties
Accurately process accounts payable transactions for multiple entities in QuickBooks
Review and verify vendor invoices and check requests for accuracy, appropriate documentation, and proper approval
Match purchase orders, packing slips, and invoices to ensure consistency
Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed, and issue checks or process electronic payments accordingly
Reconcile credit card statements and allocate expenses to the correct entities
Maintain accurate vendor records in QuickBooks and update information as necessary
Monitor and resolve discrepancies related to accounts payable
Assist in month‑end closing processes related to accounts payable activities
Accounts Receivable Duties
Post daily cash transactions accurately and in a timely manner
Collaborate with internal teams to ensure the accurate recording of cash receipts
Serve as the primary contact for internal inquiries regarding accounts receivable
Investigate and resolve discrepancies related to cash postings
General Duties
Maintain organized financial records for all entities within QuickBooks
Support the implementation and maintenance of internal financial controls and procedures
Identify areas for improvement in A/P and A/R processes and recommend solutions
Assist with audits and other financial reviews as needed
Complete additional tasks as assigned by management
Qualifications
Associate's degree in Accounting or Finance, or equivalent combination of training and experience
Proficient in Microsoft Office Suite
Experience with QuickBooks is preferred
Strong analytical skills with high attention to detail
Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines
Excellent organizational skills
Strong oral and written communication skills to build effective relationships with team members, clients, and vendors
Capability to work independently and collaboratively to solve problems and enhance processes
Commitment to maintaining confidentiality regarding financial and personal information
What We Offer
Competitive salary with performance‑based incentives
Comprehensive benefits package, including health, dental, and vision insurance
Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance
Safe Harbor 401k program
10 Paid Holidays Annually
Opportunities for professional development and career growth within a leading multi‑disciplinary practice
A collaborative and supportive work environment dedicated to excellence in patient care and service
It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
#J-18808-Ljbffr