Administrative Assistant Job at Kansas Staffing in Lawrence

Administrative Assistant

The College of Liberal Arts and Sciences' Governance Administrative Assistant is responsible for supporting both governance functions and all undergraduate student service functions in the College. This position provides support to the Governance, Awards, and Orientation Coordinator by assisting with the coordination of faculty governance, curriculum management, and College awards for faculty and students. In addition, this position assists with a variety of front office services for students, faculty, and staff.

The person in this position serves as a key resource for the front office for more difficult questions relating to deadlines, policies, upcoming issues, and various other matters, and is often called upon to handle sensitive and sometimes volatile situations with diplomacy. This position is responsible for timely completion of various forms requiring student record verification of sensitive information and providing customized letters as needed for students in the College. In coordination with the student support coordinator, they update academic plans and liaise with the Registrar's office for timely student records changes, as well as completion of data entry of records.

The person in this role answers departmental emails, responds to phone messages, and covers phone, walk-in, and email services in the front office, exercising independent judgment as to whether the issue can be resolved immediately or whether it should be a referral. They collaborate with the student support coordinator, providing back up when needed, to ensure that these critical duties are always covered. This position reports to the College's Governance, Awards, and Orientation Coordinator, with a dotted line report to the Student Support Coordinator.

Work Schedule: 8-5 M-F with occasional event work outside of this time

FLSA Status: Nonexempt

Contact Information to Applicants: Rachel Decorie, rdecorie@ku.edu

Required Qualifications:

• High School diploma or GED equivalency.
• One year experience in general office, clerical and/or administrative support.
• One year experience with Microsoft Office.

Preferred Qualifications:

• Demonstrated ability to quickly learn new technology and technical skills sufficient to navigate a complex workflow system, as evidenced by work experience.
• Strong verbal and written communication skills, as evidenced by work experience and application materials.
• Demonstrated interpersonal skills and ability to work effectively as part of a team.
• Strong organization and time management skills, as evidenced by work experience.

Advertised Salary Range: $40,000

FTE: 1.0

Reg/Temp: Regular

Application Review Begins: 26-Jan-2026

Anticipated Start Date: 23-Feb-2026

Additional Candidate Instruction: A complete application will include:

• Cover letter
• Completed online application
• Names, contact information, and relationship to applicant for 3 professional references
• Resume

Application review begins Monday, January 26, 2026. To ensure consideration, please apply prior to that date.

Job Family: Administrative Support-KUL

Work Location Assignment: Hybrid