Rhode Island Staffing is hiring: Accounting Assistant in Newport

Accounting Assistant

We are looking for a detail-oriented Accounting Assistant to join our team in Newport, Rhode Island. This contract to permanent opportunity offers an excellent path for professionals eager to contribute to financial operations and compliance efforts. The role involves a variety of accounting tasks, including accounts payable processing, vendor management, and assisting with audits.

Responsibilities:

• Process a range of accounts payable invoices, including those related to purchase orders, SG&A, warehousing, freight, and quality assurance testing.
• Accurately code invoices to appropriate general ledger accounts.
• Review vendor statements to identify and address missing invoices.
• Handle credit card expenditure processing and reconciliation.
• Participate in check-run procedures and collaborate with finance staff on payables and vendor management.
• Investigate discrepancies identified during weekly Received Not Invoiced meetings.
• Assist in preparing documentation for annual audits.
• Ensure compliance with accounting principles and company policies.
• Maintain and update records related to insurance certificates and compliance databases.
• Organize and file departmental records to ensure efficient management of documentation.

Requirements:

• Proficiency in processing accounts payable transactions.
• Experience with bank reconciliations and invoice coding.
• Strong understanding of vendor compliance requirements.
• Ability to research and resolve invoice discrepancies effectively.
• Familiarity with preparing audit documentation.
• Knowledge of generally accepted accounting principles.
• Detail-oriented with excellent organizational skills.
• Ability to collaborate with team members in a results-focused environment.