Administrative Assistant Job at California Staffing in Camarillo

Administrative Assistant Position

We are looking for a dedicated administrative assistant to join our team in Camarillo, California. In this long-term contract role, you will play a vital part in supporting daily operations and ensuring seamless client interactions. This position offers an excellent opportunity to contribute to a detail-oriented environment and refine your administrative skills.

Responsibilities:

• Coordinate scheduling for client appointments and maintain accurate calendars for staff and partners.
• Oversee the organization and upkeep of physical and digital client files, adhering to confidentiality protocols.
• Draft and prepare engagement letters, onboarding packages, and client communications.
• Manage the documentation and workflow processes, including scanning, organizing, and uploading tax and financial documents.
• Track the progress of tax returns, audits, and accounting projects to ensure timely completion.
• Facilitate the routing of documents for reviews, signatures, and final delivery to clients.
• Provide support for electronic filing processes and maintain records of filing confirmations.
• Answer inbound calls and assist with receptionist duties, ensuring a welcoming and detail-oriented experience for clients.
• Perform accurate data entry tasks to support office operations.

Requirements:

• Minimum of 3 years of experience in administrative roles, preferably in a detail-oriented office setting.
• Proficiency in administrative assistance, including scheduling and file management.
• Strong ability to handle receptionist duties with excellent communication and customer service skills.
• Experience with data entry and maintaining accurate records.
• Familiarity with workflow management and document tracking systems.
• High level of organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Commitment to maintaining confidentiality when handling sensitive client information.