Administrative Assistant Job at Minnesota Staffing in Minneapolis

Administrative Assistant

We are looking for an organized and detail-oriented administrative assistant to join our client during their busy season. In this contract position, you will play a vital role in supporting the daily operations. The ideal candidate will excel in managing administrative tasks, ensuring efficiency, and providing exceptional customer service.

Responsibilities:

• Serve as the first point of contact by managing the front desk and greeting visitors professionally.
• Organize and scan documents to maintain accurate and up-to-date electronic files.
• Schedule and coordinate appointments to support team efficiency and client needs.
• Answer and direct phone calls, ensuring inquiries are handled promptly and effectively.
• Assist with managing calendars to optimize workflow and prioritize tasks.
• Support the preparation and organization of forms and related documentation.
• Maintain office supplies and ensure the workspace remains organized and functional.
• Collaborate with team members to execute administrative projects and meet deadlines.
• Ensure all administrative processes comply with company standards and policies.

Requirements:

• Proven experience in administrative assistance or office management.
• Proficiency in Office applications, including Word, Excel, and Outlook.
• Ability to handle scanning tasks and maintain electronic filing systems.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication skills for managing phone calls and client interactions.
• Familiarity with calendar management and scheduling tools.
• Knowledge of tax forms or related administrative processes is a plus.
• Self-motivated and capable of working independently or as part of a team.

If you are interested, please apply with your resume and call for additional details at 952-831-6020.