VCU Health
Administrative Staff Specialist - Putney House
VCU Health, Richmond, Virginia, United States, 23214
Administrative Staff Specialist - Putney House
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Administrative Staff Specialist - Putney House
role at
VCU Health
Responsibilities
Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries.
Provides coverage at front desk.
Ensures reception area is tidy and presentable.
Directing visitors by maintaining employee directories and giving instructions.
Schedules meetings and conference room spaces.
Coordinates mail flow, collects and distributes parcels and other mail.
Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as needed; works closely with VCUPD.
Maintaining inventory for hospitality center and other supplies as needed.
Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion.
Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed.
Maintaining security by following outlined procedures.
Other duties as assigned.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed.
The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department.
This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff.
Qualifications
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e‑mail/calendaring.
Preferred Qualifications
Five (5) years of previous secretarial/administrative work experience in an office setting.
Previous experience in an academic health care setting.
Education/Training
Required: High School Diploma or equivalent.
Preferred: Associate Degree in Business or related field from an accredited program.
Independent Actions Required
Coordinates recruitment activities and scheduling of interviews with applicants.
Performs daily activities with minimal supervision.
Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
Orders supplies/equipment.
Arranges for the repair and maintenance of office equipment.
Additional Position Requirements
Work schedule may change based on department's needs.
Age Specific groups served: All.
Physical Requirements
Physical: Lifting less than 20 lbs. Lifting 20-50 lbs.
Activities: Prolonged standing.
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking.
Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change.
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
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Administrative Staff Specialist - Putney House
role at
VCU Health
Responsibilities
Welcoming guests/visitors by greeting them in person or by phone and answering or referring inquiries.
Provides coverage at front desk.
Ensures reception area is tidy and presentable.
Directing visitors by maintaining employee directories and giving instructions.
Schedules meetings and conference room spaces.
Coordinates mail flow, collects and distributes parcels and other mail.
Providing oversight of the Putney House parking lot (P-Lot), which entails authorizing usage, monitoring traffic flow, and requesting citations as needed; works closely with VCUPD.
Maintaining inventory for hospitality center and other supplies as needed.
Providing excellent customer service and completing all assignments, projects, and duties for day-to-day operations in a timely fashion.
Performs various clerical duties such as photocopying, faxing, filing, and collating, as needed.
Maintaining security by following outlined procedures.
Other duties as assigned.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed.
The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department.
This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with staff.
Qualifications
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e‑mail/calendaring.
Preferred Qualifications
Five (5) years of previous secretarial/administrative work experience in an office setting.
Previous experience in an academic health care setting.
Education/Training
Required: High School Diploma or equivalent.
Preferred: Associate Degree in Business or related field from an accredited program.
Independent Actions Required
Coordinates recruitment activities and scheduling of interviews with applicants.
Performs daily activities with minimal supervision.
Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
Orders supplies/equipment.
Arranges for the repair and maintenance of office equipment.
Additional Position Requirements
Work schedule may change based on department's needs.
Age Specific groups served: All.
Physical Requirements
Physical: Lifting less than 20 lbs. Lifting 20-50 lbs.
Activities: Prolonged standing.
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking.
Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change.
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
#J-18808-Ljbffr