Workoo Technologies
Senior Administrative Assistant - Remote
Workoo Technologies, Hartford, Connecticut, us, 06112
About the job Senior Administrative Assistant - Remote
The Administrative Assistant will provide direct administrative and project management support to the Senior Director, US Commercial Medical, Customer Service Operations and minimal team support. Broad responsibilities include creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, schedules; tracking action items; managing calendars; making infrequent travel arrangements; planning and executing meetings; managing expenses. The ideal candidate will be comfortable with developing options, proposing alternate solutions and willingness to provide advice and recommendations to leadership. This position is with Evernorth, a new business within the Cigna Corporation.
Responsibilities
Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly
Maintain calendar(s) in a timely and logical manner; proactively manage coordination of work to avoid conflicts
Keep manager apprised on the status major projects, after meeting action item reports, keeping this Manager and team informed on the status of assignments, projects and general operations
Creates basic spreadsheets and org chart updates, basic PowerPoint presentations for visual representations for internal distribution
Support to help manage organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc.
Act as an important part of the leadership team through project support and initiating communications
Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology
Leverage technology and best practices to facilitate the effectiveness of the leadership team
Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cignas booking tool. Requires 100% accuracy of travel itineraries and reservations.
Accurate submission of expense reports for all travel & expenses in a timely manner
May attend meetings and take notes as requested.
Qualifications
High School Diploma or GED required. Bachelor's Degree preferred
5+ years of previous Administrative Assistant and/or Executive Assistant experience directly supporting and working with senior leaders highly preferred
Project management skills a plus
Advanced-level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word
Ability to not just handle today, but critical intuitive ability to anticipate future needs and act proactively
Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity
Must be comfortable operating in a fast-paced environment
Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization
Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task effectively
Meeting planning skills and demonstrated budget tracking/analyses skills preferred
Ability to keep deadlines straight and prioritize work accordingly
Ability to navigate the organization with a high degree of professionalism
Compensation and Benefits For this position, we anticipate offering an hourly rate of $24 - $36, depending on relevant factors, including experience and geographic location.
Helping our customers achieve healthier, more secure lives is at the heart of what we do. While you take care of our customers, we will take care of you through a comprehensive benefits program that helps you be at your best. Starting on day one of your employment, youll be offered several health-related benefits including medical, vision, dental, and best in class well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and dozens of corporate discounts on essentials you use every day.
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Responsibilities
Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly
Maintain calendar(s) in a timely and logical manner; proactively manage coordination of work to avoid conflicts
Keep manager apprised on the status major projects, after meeting action item reports, keeping this Manager and team informed on the status of assignments, projects and general operations
Creates basic spreadsheets and org chart updates, basic PowerPoint presentations for visual representations for internal distribution
Support to help manage organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc.
Act as an important part of the leadership team through project support and initiating communications
Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology
Leverage technology and best practices to facilitate the effectiveness of the leadership team
Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cignas booking tool. Requires 100% accuracy of travel itineraries and reservations.
Accurate submission of expense reports for all travel & expenses in a timely manner
May attend meetings and take notes as requested.
Qualifications
High School Diploma or GED required. Bachelor's Degree preferred
5+ years of previous Administrative Assistant and/or Executive Assistant experience directly supporting and working with senior leaders highly preferred
Project management skills a plus
Advanced-level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word
Ability to not just handle today, but critical intuitive ability to anticipate future needs and act proactively
Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity
Must be comfortable operating in a fast-paced environment
Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization
Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task effectively
Meeting planning skills and demonstrated budget tracking/analyses skills preferred
Ability to keep deadlines straight and prioritize work accordingly
Ability to navigate the organization with a high degree of professionalism
Compensation and Benefits For this position, we anticipate offering an hourly rate of $24 - $36, depending on relevant factors, including experience and geographic location.
Helping our customers achieve healthier, more secure lives is at the heart of what we do. While you take care of our customers, we will take care of you through a comprehensive benefits program that helps you be at your best. Starting on day one of your employment, youll be offered several health-related benefits including medical, vision, dental, and best in class well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and dozens of corporate discounts on essentials you use every day.
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