MCVO Talent Outsourcing Services
Executive Assistant
MCVO Talent Outsourcing Services, Los Angeles, California, United States, 90079
Essential Duties and Responsibilities
include the following. Other duties may be assigned.
Email management, once trust is established
Includes deleting junk and spam and unsubscribing, reviewing prior days emails for any missed or responses in draft
Scheduling meetings and calendar management, including confirming site visits and meetings with clients and prospects
Including learning geolocations of the Los Angeles area
Interfacing with staff members and clients
Updating CRM (HubSpot)
Attending meetings virtually and taking notes
Collections, following up on clients with past due balance (client will train)
Updating internal reports and SOPs
Assisting with projects as directed
Assisting with travel
Assisting with marketing and social media tasks, ability to write blogs is a nice to have
Key Qualifications
3 years of work experience including 1-2 years assisting an executive/owner in the US
Computer/online savvy. Ability to use a variety of online applications including: Zoom, Google Suite and Office 365 tools (including Outlook).
Intermediate skill for PC using google apps, Microsoft Office (Excel, Word, Power Point), and email tools.
Strong Written and Oral English + interpersonal skills to communicate effectively
Ability to problem solve
Strong attention to detail / highly organized
Committed to growth and learning
Experience with Accounting/Bookkeeping is a nice to have
Reliable, and proven track record to work night shift in Philippines
Shift / Hours Monday Friday in one single shift, 9:00 AM PST - 6:00 PM PST. Note this is +15 or +16 Philippine time, which will be 12:00 AM PHT 9:00 AM in PHT during DST or 1:00 AM PHT 10:00 AM in PHT outside of DST.
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Email management, once trust is established
Includes deleting junk and spam and unsubscribing, reviewing prior days emails for any missed or responses in draft
Scheduling meetings and calendar management, including confirming site visits and meetings with clients and prospects
Including learning geolocations of the Los Angeles area
Interfacing with staff members and clients
Updating CRM (HubSpot)
Attending meetings virtually and taking notes
Collections, following up on clients with past due balance (client will train)
Updating internal reports and SOPs
Assisting with projects as directed
Assisting with travel
Assisting with marketing and social media tasks, ability to write blogs is a nice to have
Key Qualifications
3 years of work experience including 1-2 years assisting an executive/owner in the US
Computer/online savvy. Ability to use a variety of online applications including: Zoom, Google Suite and Office 365 tools (including Outlook).
Intermediate skill for PC using google apps, Microsoft Office (Excel, Word, Power Point), and email tools.
Strong Written and Oral English + interpersonal skills to communicate effectively
Ability to problem solve
Strong attention to detail / highly organized
Committed to growth and learning
Experience with Accounting/Bookkeeping is a nice to have
Reliable, and proven track record to work night shift in Philippines
Shift / Hours Monday Friday in one single shift, 9:00 AM PST - 6:00 PM PST. Note this is +15 or +16 Philippine time, which will be 12:00 AM PHT 9:00 AM in PHT during DST or 1:00 AM PHT 10:00 AM in PHT outside of DST.
#J-18808-Ljbffr