Administrative Assistant Job at Illinois Staffing in Crystal Lake

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team in Crystal Lake, Illinois. This is a contract-to-permanent position and experience within the property management industry is required. Looking for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to supporting daily operations.

Responsibilities:

• Provide administrative support, including managing schedules, organizing documents, and maintaining records.
• Handle incoming calls professionally and direct inquiries to the appropriate team members.
• Perform data entry tasks with precision to ensure accuracy and completeness.
• Greet visitors and manage receptionist duties, creating a welcoming environment.
• Utilize Microsoft Office and Google Suite tools to prepare reports, presentations, and correspondence.
• Coordinate office activities, ensuring smooth daily operations and timely communication.
• Support property management-related tasks and assist in maintaining property records.
• Conduct follow-ups and respond to client inquiries in a timely manner.
• Collaborate with team members to streamline workflows and improve efficiency.
• Assist with other administrative tasks as needed to support the team.

Requirements:

• Proven experience as an Administrative Assistant and within the property management industry.
• Proficiency in Microsoft Office and familiarity with Google Suite applications.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to handle incoming calls and provide attentive customer service.
• Experience with data entry and maintaining accurate records.
• Adaptability and willingness to learn new tools or software.
• Prior experience with Buildium software is a plus but not mandatory.