Office Assistant Job at Minnesota Staffing in Minneapolis

Office Assistant

We are looking for a dedicated and organized Office Assistant to join our client, on a contract-to-permanent basis. This role is ideal for someone who is detail oriented, thrives in an administrative environment, and enjoys providing exceptional customer service. You will play a key role in managing front desk operations, handling mail room tasks, and supporting various office functions to ensure smooth day-to-day operations. The hours will be part time 30 hours a week.

Responsibilities:

• Welcome and assist visitors, clients, and employees with a friendly and detail oriented demeanor.
• Manage the front desk by answering incoming calls, routing them appropriately, and handling electronic and physical correspondence.
• Receive, sort, and distribute incoming mail and packages while preparing outgoing shipments.
• Maintain accurate records and logs for mail room activities.
• Organize and monitor office supplies and ensure common areas are tidy and well-stocked.
• Coordinate meeting schedules and room bookings while providing basic calendar management.
• Perform general administrative duties such as filing, data entry, and document scanning.
• Collaborate with various departments to provide support and maintain efficient office operations.
• Work with facilities teams and external vendors to address office needs and issues.

Requirements:

• Previous experience in administrative support, front desk, or mail room roles is preferred.
• Strong communication skills, both written and verbal, with a customer-focused approach.
• Excellent organizational abilities and meticulous attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to work collaboratively as part of a team while also being self-sufficient.
• Attentive appearance and demeanor suitable for interacting with clients and staff.
• Capacity to manage sensitive information with discretion and confidentiality.

If you are interested please submit your resume and call for additional details at 952-831-6020.