Massachusetts Staffing is hiring: Administrative Assistant in Boston

Administrative Assistant

We are looking for a skilled Administrative Assistant to join our team in Boston, Massachusetts. This is a contract position within the education industry, ideal for an organized and detail-oriented individual. The role involves supporting office operations, managing communications, and ensuring smooth workflows.

Responsibilities:

• Provide general administrative support to ensure efficient office operations.
• Handle incoming calls and direct inquiries to the appropriate department.
• Maintain and update records through accurate data entry.
• Assist with receptionist duties, including greeting visitors and managing front desk activities.
• Coordinate schedules, meetings, and appointments to support team productivity.
• Prepare correspondence, reports, and presentations as needed.
• Organize and maintain filing systems to ensure easy access to important documents.
• Collaborate with team members to ensure timely completion of administrative tasks.
• Monitor office supplies and coordinate replenishments when necessary.
• Support special projects and assignments as directed by management.

Requirements:

• Proven experience in administrative support or a similar role.
• Strong communication skills, both written and verbal, to interact effectively with clients and team members.
• Proficiency in data entry with a keen eye for accuracy.
• Familiarity with receptionist duties, including managing calls and welcoming visitors.
• Ability to prioritize and manage time efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Exceptional organizational skills to maintain orderly records and schedules.
• A detail-oriented and positive attitude to contribute to a collaborative work environment.