California Staffing Service is hiring: Administrative Assistant in South San Fra

Administrative Assistant

Looking for tax credit and HUD experience! We are looking for a detail-oriented administrative assistant to support daily operations in a dynamic environment. This role involves managing communication channels, organizing schedules, and ensuring the accuracy of administrative tasks. Based in South San Francisco, California, this is a long-term contract position ideal for someone with strong organizational and communication skills.

Responsibilities:

• Handle and respond to inbound calls, ensuring clear and attentive communication and prompt resolution of inquiries.
• Provide excellent customer service by addressing client needs and maintaining positive relationships.
• Perform accurate data entry tasks to maintain up-to-date and organized records.
• Manage email correspondence, including drafting, responding, and organizing messages.
• Coordinate and manage inbound and outbound calls to support operational workflows.
• Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, for various administrative tasks.
• Schedule appointments and maintain calendars to ensure efficient time management.
• Support team members by preparing documents, presentations, and reports as needed.
• Assist in organizing meetings and events by coordinating logistics and resources.

Requirements:

• Proven experience in administrative roles, preferably in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Exceptional communication skills, both written and verbal, with a detail-oriented approach.
• Ability to manage multiple tasks efficiently while maintaining attention to detail.
• Familiarity with scheduling tools and techniques for organizing appointments and meetings.
• Demonstrated customer service skills with a focus on problem-solving and client satisfaction.
• Capable of handling inbound and outbound calls effectively and with a detail-oriented attitude.
• Adept at managing email communications and maintaining organized correspondence.