Administrative Assistant Job at Pennsylvania Staffing in Souderton

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join our team on a part-time contract basis in Souderton, Pennsylvania. This role involves supporting the office during tax season with essential administrative tasks, ensuring smooth operations and timely client assistance. The position offers a flexible schedule of 12 to 25 hours per week, depending on workload demands.

Responsibilities:

• Organize client appointments and maintain an accurate paper-based calendar.
• Enter basic tax information into the system by reviewing forms and inputting data.
• Perform general office tasks, including scanning, copying, filing, and mailing documents.
• Prepare and assemble paper tax returns with training provided for the process.
• Draft and organize client correspondence and appointment-related materials.
• Utilize Microsoft Excel for basic spreadsheet management and data tracking, if proficient.
• Maintain an organized workspace in a residential office environment.
• Ensure all documentation is handled with confidentiality and accuracy.

Requirements:

• At least 2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite, with basic knowledge of Excel being a plus.
• Strong organizational skills and attention to detail.
• Ability to manage schedules and prioritize tasks effectively.
• Comfortable working onsite in a residential office setting.
• Excellent communication skills, both written and verbal.
• Familiarity with clerical tasks such as filing and document preparation.
• Commitment to maintaining confidentiality and professionalism.