Administrative Assistant Job at Delaware Staffing in Odessa

Administrative Assistant/Event Coordinator

We are seeking a committed part-time Administrative Assistant/Event Coordinator to join a team in Middletown, Delaware. In this position, you will support a range of administrative duties and assist with event coordination, including occasional travel for book signings and meet-and-greet events. This long-term contract role offers the chance to make a meaningful impact while enjoying a part-time schedule and a flexible work environment.

Responsibilities:

• Provide administrative support by managing schedules, organizing documents, and maintaining efficient office workflows.
• Coordinate logistics for events, including book signings and meet-and-greet sessions, ensuring seamless execution.
• Respond to inbound calls and emails, addressing inquiries promptly and professionally.
• Perform accurate data entry tasks to update and maintain records.
• Assist with receptionist duties, such as greeting guests and managing correspondence.
• Utilize social media platforms like Instagram and Facebook to promote events and company initiatives.
• Prepare reports and presentations using Microsoft Office Suite tools.
• Collaborate with team members to ensure deadlines and project goals are met.
• Travel to event locations up to twice a month to oversee setup and provide on-site assistance.
• Maintain confidentiality and handle sensitive information with discretion.

Requirements:

• Minimum of 2 years of experience in administrative roles or similar positions.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with social media platforms such as Facebook and Instagram for business-related activities.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage time effectively.
• Willingness to travel locally up to twice a month.
• High level of professionalism and discretion when handling sensitive information.