Texas Staffing is hiring: Executive Assistant in Richardson

Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Customer Officer and executive team. This role is based in Richardson, Texas, and offers a long-term contract opportunity in the dynamic IT Software industry. The ideal candidate will excel at managing executive-level tasks, facilitating strategic projects, and ensuring seamless communication between internal and external stakeholders.

Responsibilities:

• Conduct thorough research, compile relevant data, and prepare precise and well-structured documentation for executive meetings, presentations, and speaking engagements.
• Track progress on strategic projects, address last-minute changes, and ensure timely delivery of key deliverables.
• Draft and distribute clear and accurate communications on behalf of the Chief Customer Officer and executive team to customers, partners, and colleagues.
• Analyze business reports to identify trends, provide insights, and advise on areas requiring additional attention or escalation.
• Build and maintain strong relationships with internal teams and external customers, collaborating regularly with senior executives and stakeholders.
• Assist in driving organizational goals by understanding the structure, cascading key messages, and supporting strategic initiatives.
• Participate in leadership meetings by preparing agendas, taking detailed notes, and ensuring follow-up on action items.
• Manage executive calendars by prioritizing tasks, scheduling strategic planning sessions, and ensuring seamless coordination.
• Organize and schedule meetings, events, and strategic activities with both internal and external parties.
• Arrange complex international and domestic travel, create itineraries, and reconcile expense reports efficiently.

Requirements:

• Proven experience in calendar management and scheduling for senior executives.
• Strong ability to arrange and coordinate travel plans, including domestic and international itineraries.
• Excellent communication skills for drafting detailed correspondence and reports.
• Demonstrated experience in supporting strategic projects and managing last-minute changes.
• Ability to establish and maintain relationships with key stakeholders and customers.
• Skilled in preparing documentation and presentations for executive-level meetings.
• Experience in organizing team events, meetings, and offsite activities.
• Proficiency in handling expense reports and travel reconciliations.