Accounting Specialist Job at Massachusetts Staffing in Northborough

Accounting Specialist

We are looking for a skilled Accounting Specialist to join our team on a contract basis in Northborough, Massachusetts. In this role, you will handle a variety of accounting tasks, including accounts payable, accounts receivable, billing, and inventory management. This position requires a detail-oriented individual who can efficiently manage financial data and contribute to the smooth operation of our accounting processes.

Responsibilities:

• Process accounts payable by matching purchase orders to invoices, resolving discrepancies, and accurately coding transactions for entry into QuickBooks.
• Manage accounts receivable functions, including posting deposits, conducting collection calls, and processing refunds.
• Prepare and issue invoices for sales and webstore orders, ensuring accuracy in quantities, pricing, freight charges, and billing details.
• Track and manage customer returns, calculate re-stocking fees, and maintain accurate records of return merchandise authorizations (RMAs).
• Coordinate inventory for offsite locations, including issuing contracts, monitoring returns, and maintaining records for trade shows, prototypes, and repairs.
• Oversee the leasing and finance program by performing credit checks, preparing finance packets, and sending payment reminders.
• Support office operations by ordering supplies, supervising cleaning services, and organizing annual events.
• Assist with check processing, filing paperwork, and mailing checks as needed.

Requirements:

• Proven experience in accounts payable and accounts receivable processes.
• Proficiency with QuickBooks Desktop for financial data management.
• Strong attention to detail and ability to resolve discrepancies effectively.
• Experience in billing and invoicing with a focus on accuracy and compliance.
• Knowledge of inventory management practices and procedures.
• Excellent organizational and multitasking skills to manage various responsibilities.
• Strong communication skills for handling collection calls and customer interactions.
• Ability to work on-site during standard business hours.