University Of Idaho
Flexible Administrative Support Temps (FAST) Roster
University Of Idaho, Moscow, Idaho, United States, 83843
Flexible Administrative Support Temps (FAST) Roster
Position Title:
Flexible Administrative Support Temps (FAST) Roster
Location:
Moscow
Division/College:
Human Resources
Department:
Human Resource Services
FLSA Status:
Non-Exempt
Pay Range:
$7.25 - $13.00 or more per hour depending on qualifications
Full Time/Part Time:
Part Time
Work Schedule Summary:
Positions may be full time or part time. Hours will vary depending on the needs of the department.
Position Summary:
The Flexible Administrative Support Temps (FAST) Roster offers applicants the opportunity to work as temporary employees in University of Idaho departments. It also fulfills a need for hiring departments to fill temporary administrative support positions very quickly. Candidates should be available to work at least 20 hours per week between the hours of 7:30 AM and 5:00 PM, Monday-Friday. Duration of employment in departments may range from one day to several months, full-time or part-time. Duties vary from light clerical/receptionist to more challenging secretarial/technical work and other professional work.
Position Responsibilities
Where are the position opportunities for the FAST Roster located?
Currently the FAST Roster is designed to service Moscow campus departments. Hiring departments with available temporary administrative support positions will define their minimum and desirable qualifications. They will then review the completed applications on the FAST roster and screen the applicants based on availability, how well applicants meet their specific position requirements, and reference checks.
How do I apply?
Applicants will complete the online application The department screens applicants in that position category for the skills/knowledge/experience required to perform the duties of their position, interviews, and hires the best qualified, available candidate for the position.
Who will be contacting me?
The hiring department will contact you directly for interviews and offers.
What qualifications are required?
See below for a description of the duties and required qualifications for the four levels of administrative support positions. You may be considered for one, two, three or all four position levels depending on your responses to the supplemental questions.
Administrative Support 1
Duties:
Performs routine office support duties. Under direct supervision, this position performs routine and repetitious general office support duties using well-established guidelines. Incumbents answer routine questions and provide non-technical information to customers or refer customers to appropriate department staff for more in-depth assistance. These positions may involve working with automated systems, simple computer records system maintenance, and/or word processing software. Tasks are performed at a non-discretionary level.
Required Qualifications:
Some knowledge of and/or demonstrated ability to perform filing; answering a business telephone; checking, proofing, sorting, or coding information or documents; making photocopies; running errands; greeting customers and providing routine information. Experience using word processing software; using basic math skills.
Physical Requirements & Working Conditions:
Frequent bending, lifting, carrying and/or otherwise moving material weighing up to 30 pounds. Some positions may require standing for prolonged periods of time. Some positions may require continual movement within and between offices and buildings to complete assigned tasks.
Administrative Support 2
Duties:
Provides a variety of office support requiring good knowledge of clerical functions and assigned program areas; perform related work. Under limited general supervision, incumbents perform a wide range of office support functions using some independent judgment in applying existing policies and procedures to complete assignments. May explain department services, policies and procedures and use a variety of computer operations to complete daily assignments.
Required Qualifications:
All of the above, plus providing reception; using electronic or manual alphabetical, numerical, or subject filing systems; using a computer to enter and retrieve information; answering a business telephone using business procedures/etiquette. Experience using basic math skills; making change and cashiering; operating word processing equipment and software; experience using spreadsheet software.
Administrative Support 3
Duties:
Provides complex secretarial, office administration, and public relations assignments; perform related work. This position performs higher-level secretarial duties and may utilize effective public relations and liaison skills.
Required Qualifications:
All of the above plus experience interpreting, applying, and explaining complex information such as regulations, policies, and services; independently researching solutions to problems; coordinating complex activities; planning, organizing, implementing, and evaluating special projects. Possess good written, verbal and interpersonal communication skills. Experience with financial record keeping; monitoring budgets; preparing financial transactions; some knowledge of supervisory practices; experience using spreadsheet software; knowledge of information systems/software to perform the scope of their duties.
Administrative Support 4
Duties:
Performing high-level assignments and ensuring effective interoffice communication, management, and coordination of the daily operations. Independently researching issues; compiling and analyzing information; monitoring and reconciling budgets if necessary; providing management reports and information to others. Acting as a liaison with internal and external constituents.
Required Qualifications:
All of the above plus education and experience: Bachelor’s degree in related field OR 4 years progressively responsible administrative experience. Experience with office management; making recommendations for planning, organizing, and implementing special projects/meetings; establishing and maintaining effective working relationships; maintaining a high level of organization. Ability to identify and initiate tasks needed to complete a project; act independently and exercise initiative; problem-solve and provide solutions and recommendations; work independently. Experience with state-of-the art software; financial record keeping; monitoring budgets; preparing financial transactions; supervisory experience; experience seeing special projects through to completion.
Position Qualifications See Job Duties/Responsibilities above for descriptions of required qualifications for each administrative support level.
Preferred Qualifications —
Posting Information Posting Date:
06/27/2023
Closing Date:
Open Until Filled Yes
Special Instructions to Applicants Applicants, please use the following ratings when asked to rate your knowledge/experience in the supplemental questions below.
No Knowledge
Some Knowledge = read instructions or other text or performed the task infrequently and not in a work setting
Good Knowledge = taken classes or workshops and received a certificate or credit for learning
Work Experience = Actual supervised work experience from a paid position or volunteer experience that was supervised. Include in your response the depth and breadth of your experience such as number of months or years, full-time or part-time, daily, weekly or monthly, etc. Also include a description of the activity and the level of independent decision making or responsibility you possessed.
Required Fields
* Your responses to the following questions will be used to rate your qualifications for this position. Please discuss examples from your work experience and/or education and make sure the information you refer to is clearly listed in the work history section of the application. You should use complete sentences and check for spelling and grammar errors as these will factor into your scores.
* To be considered on the F.A.S.T Roster, you must be able to work at least 20 hours per week between the hours of 8:00 AM and 5:00 PM, Monday through Friday.
Yes
No
* Standard University of Idaho operating hours are 8 am to 5 pm, Monday through Friday during the academic year and 7:30 am to 4:30 pm during the summer. Some F.A.S.T positions may require working outside of regular University hours, including nights, weekends or holidays. To better assist you and hiring departments in finding a match, please indicate your available working hours for each day listed below.a) Monday; b) Tuesday; c) Wednesday; d) Thursday; e) Friday; f) Saturday; g) Sunday (Open Ended Question)
* Rate your knowledge of and/or experience with using electronic or manual alphabetical, numerical, or subject filing systems. (Open Ended Question)
* Rate your knowledge of and/or experience with answering a business telephone using business procedures/etiquette. (Open Ended Question)
* Rate your knowledge of and/or experience with checking, proofing, sorting, or coding information or documents. (Open Ended Question)
* Rate your knowledge of and/or experience with making photocopies, using a fax machine, and/or using other commonly used office machines. (Open Ended Question)
* Rate your knowledge of and/or experience with providing reception to include: greeting customers, providing information, asking routine and fact-finding questions to determine the nature of their business, and referring them to the correct person/action. (Open Ended Question)
* Rate your knowledge of and/or experience with using a computer to enter and retrieve information. (Open Ended Question)
* Rate your knowledge of and/or experience with office software such as word processing, spreadsheet, database and desktop publishing programs. (Open Ended Question)
* Rate your knowledge of and/or experience with interpreting, applying, and explaining complex information such as regulations, policies, and services. (Open Ended Question)
* Rate your knowledge of and/or experience with independently researching solutions to problems. (Open Ended Question)
* Rate your knowledge of and/or experience with coordinating complex activities. (Open Ended Question)
* Rate your knowledge of and/or experience with planning, organizing, implementing, and evaluating special projects. (Open Ended Question)
* Some positions may require good written, verbal and interpersonal communication skills. Please rate your skills in these areas and include why you have given yourself this rating. (Open Ended Question)
* Please provide examples of work situations where you have been required to act independently and exercise initiative. (Open Ended Question)
* Rate your knowledge of and/or experience with Banner (the University of Idaho administrative system). Please also list individual modules you have received training in, as well the depth and breadth of your experience using Banner. Indicate N/A if you have no knowledge or experience. (Open Ended Question)
* Please list any other programs/software not previously addressed and indicate your knowledge of and skill level using them. If you have no additional programs to add, please indicate N/A in the space provided. (Open Ended Question)
* How did you hear about this employment opportunity?
AcademicCareers.com
Academic Keys
Association of Public and Land Grant Universities (APLU)
Chronicle of Higher Education
Craig's List
Department of Labor/Job Service including Job Central or Idaho Works
Diverse: Issues in Higher Education
Facebook
Higheredjobs.com
Higher Education Recruitment Consortium (HERC)
HireEd/Academic Impressions
Indeed.com
Inside Higher Ed
LinkedIn
National Association of State Universities and Land-Grant Colleges (website)
Newspaper
Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
Veterans in Higher Ed
Word of Mouth
Other Advertising Venue
University of Idaho Website
University of Idaho Daily Register
University of Idaho Employee
Applicants may be required to pass a criminal background check. EEO Statement The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Required fields are indicated with an asterisk (*) Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr
Flexible Administrative Support Temps (FAST) Roster
Location:
Moscow
Division/College:
Human Resources
Department:
Human Resource Services
FLSA Status:
Non-Exempt
Pay Range:
$7.25 - $13.00 or more per hour depending on qualifications
Full Time/Part Time:
Part Time
Work Schedule Summary:
Positions may be full time or part time. Hours will vary depending on the needs of the department.
Position Summary:
The Flexible Administrative Support Temps (FAST) Roster offers applicants the opportunity to work as temporary employees in University of Idaho departments. It also fulfills a need for hiring departments to fill temporary administrative support positions very quickly. Candidates should be available to work at least 20 hours per week between the hours of 7:30 AM and 5:00 PM, Monday-Friday. Duration of employment in departments may range from one day to several months, full-time or part-time. Duties vary from light clerical/receptionist to more challenging secretarial/technical work and other professional work.
Position Responsibilities
Where are the position opportunities for the FAST Roster located?
Currently the FAST Roster is designed to service Moscow campus departments. Hiring departments with available temporary administrative support positions will define their minimum and desirable qualifications. They will then review the completed applications on the FAST roster and screen the applicants based on availability, how well applicants meet their specific position requirements, and reference checks.
How do I apply?
Applicants will complete the online application The department screens applicants in that position category for the skills/knowledge/experience required to perform the duties of their position, interviews, and hires the best qualified, available candidate for the position.
Who will be contacting me?
The hiring department will contact you directly for interviews and offers.
What qualifications are required?
See below for a description of the duties and required qualifications for the four levels of administrative support positions. You may be considered for one, two, three or all four position levels depending on your responses to the supplemental questions.
Administrative Support 1
Duties:
Performs routine office support duties. Under direct supervision, this position performs routine and repetitious general office support duties using well-established guidelines. Incumbents answer routine questions and provide non-technical information to customers or refer customers to appropriate department staff for more in-depth assistance. These positions may involve working with automated systems, simple computer records system maintenance, and/or word processing software. Tasks are performed at a non-discretionary level.
Required Qualifications:
Some knowledge of and/or demonstrated ability to perform filing; answering a business telephone; checking, proofing, sorting, or coding information or documents; making photocopies; running errands; greeting customers and providing routine information. Experience using word processing software; using basic math skills.
Physical Requirements & Working Conditions:
Frequent bending, lifting, carrying and/or otherwise moving material weighing up to 30 pounds. Some positions may require standing for prolonged periods of time. Some positions may require continual movement within and between offices and buildings to complete assigned tasks.
Administrative Support 2
Duties:
Provides a variety of office support requiring good knowledge of clerical functions and assigned program areas; perform related work. Under limited general supervision, incumbents perform a wide range of office support functions using some independent judgment in applying existing policies and procedures to complete assignments. May explain department services, policies and procedures and use a variety of computer operations to complete daily assignments.
Required Qualifications:
All of the above, plus providing reception; using electronic or manual alphabetical, numerical, or subject filing systems; using a computer to enter and retrieve information; answering a business telephone using business procedures/etiquette. Experience using basic math skills; making change and cashiering; operating word processing equipment and software; experience using spreadsheet software.
Administrative Support 3
Duties:
Provides complex secretarial, office administration, and public relations assignments; perform related work. This position performs higher-level secretarial duties and may utilize effective public relations and liaison skills.
Required Qualifications:
All of the above plus experience interpreting, applying, and explaining complex information such as regulations, policies, and services; independently researching solutions to problems; coordinating complex activities; planning, organizing, implementing, and evaluating special projects. Possess good written, verbal and interpersonal communication skills. Experience with financial record keeping; monitoring budgets; preparing financial transactions; some knowledge of supervisory practices; experience using spreadsheet software; knowledge of information systems/software to perform the scope of their duties.
Administrative Support 4
Duties:
Performing high-level assignments and ensuring effective interoffice communication, management, and coordination of the daily operations. Independently researching issues; compiling and analyzing information; monitoring and reconciling budgets if necessary; providing management reports and information to others. Acting as a liaison with internal and external constituents.
Required Qualifications:
All of the above plus education and experience: Bachelor’s degree in related field OR 4 years progressively responsible administrative experience. Experience with office management; making recommendations for planning, organizing, and implementing special projects/meetings; establishing and maintaining effective working relationships; maintaining a high level of organization. Ability to identify and initiate tasks needed to complete a project; act independently and exercise initiative; problem-solve and provide solutions and recommendations; work independently. Experience with state-of-the art software; financial record keeping; monitoring budgets; preparing financial transactions; supervisory experience; experience seeing special projects through to completion.
Position Qualifications See Job Duties/Responsibilities above for descriptions of required qualifications for each administrative support level.
Preferred Qualifications —
Posting Information Posting Date:
06/27/2023
Closing Date:
Open Until Filled Yes
Special Instructions to Applicants Applicants, please use the following ratings when asked to rate your knowledge/experience in the supplemental questions below.
No Knowledge
Some Knowledge = read instructions or other text or performed the task infrequently and not in a work setting
Good Knowledge = taken classes or workshops and received a certificate or credit for learning
Work Experience = Actual supervised work experience from a paid position or volunteer experience that was supervised. Include in your response the depth and breadth of your experience such as number of months or years, full-time or part-time, daily, weekly or monthly, etc. Also include a description of the activity and the level of independent decision making or responsibility you possessed.
Required Fields
* Your responses to the following questions will be used to rate your qualifications for this position. Please discuss examples from your work experience and/or education and make sure the information you refer to is clearly listed in the work history section of the application. You should use complete sentences and check for spelling and grammar errors as these will factor into your scores.
* To be considered on the F.A.S.T Roster, you must be able to work at least 20 hours per week between the hours of 8:00 AM and 5:00 PM, Monday through Friday.
Yes
No
* Standard University of Idaho operating hours are 8 am to 5 pm, Monday through Friday during the academic year and 7:30 am to 4:30 pm during the summer. Some F.A.S.T positions may require working outside of regular University hours, including nights, weekends or holidays. To better assist you and hiring departments in finding a match, please indicate your available working hours for each day listed below.a) Monday; b) Tuesday; c) Wednesday; d) Thursday; e) Friday; f) Saturday; g) Sunday (Open Ended Question)
* Rate your knowledge of and/or experience with using electronic or manual alphabetical, numerical, or subject filing systems. (Open Ended Question)
* Rate your knowledge of and/or experience with answering a business telephone using business procedures/etiquette. (Open Ended Question)
* Rate your knowledge of and/or experience with checking, proofing, sorting, or coding information or documents. (Open Ended Question)
* Rate your knowledge of and/or experience with making photocopies, using a fax machine, and/or using other commonly used office machines. (Open Ended Question)
* Rate your knowledge of and/or experience with providing reception to include: greeting customers, providing information, asking routine and fact-finding questions to determine the nature of their business, and referring them to the correct person/action. (Open Ended Question)
* Rate your knowledge of and/or experience with using a computer to enter and retrieve information. (Open Ended Question)
* Rate your knowledge of and/or experience with office software such as word processing, spreadsheet, database and desktop publishing programs. (Open Ended Question)
* Rate your knowledge of and/or experience with interpreting, applying, and explaining complex information such as regulations, policies, and services. (Open Ended Question)
* Rate your knowledge of and/or experience with independently researching solutions to problems. (Open Ended Question)
* Rate your knowledge of and/or experience with coordinating complex activities. (Open Ended Question)
* Rate your knowledge of and/or experience with planning, organizing, implementing, and evaluating special projects. (Open Ended Question)
* Some positions may require good written, verbal and interpersonal communication skills. Please rate your skills in these areas and include why you have given yourself this rating. (Open Ended Question)
* Please provide examples of work situations where you have been required to act independently and exercise initiative. (Open Ended Question)
* Rate your knowledge of and/or experience with Banner (the University of Idaho administrative system). Please also list individual modules you have received training in, as well the depth and breadth of your experience using Banner. Indicate N/A if you have no knowledge or experience. (Open Ended Question)
* Please list any other programs/software not previously addressed and indicate your knowledge of and skill level using them. If you have no additional programs to add, please indicate N/A in the space provided. (Open Ended Question)
* How did you hear about this employment opportunity?
AcademicCareers.com
Academic Keys
Association of Public and Land Grant Universities (APLU)
Chronicle of Higher Education
Craig's List
Department of Labor/Job Service including Job Central or Idaho Works
Diverse: Issues in Higher Education
Higheredjobs.com
Higher Education Recruitment Consortium (HERC)
HireEd/Academic Impressions
Indeed.com
Inside Higher Ed
National Association of State Universities and Land-Grant Colleges (website)
Newspaper
Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
Veterans in Higher Ed
Word of Mouth
Other Advertising Venue
University of Idaho Website
University of Idaho Daily Register
University of Idaho Employee
Applicants may be required to pass a criminal background check. EEO Statement The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Required fields are indicated with an asterisk (*) Required fields are indicated with an asterisk (*).
#J-18808-Ljbffr