Executive Assistant Job at Imagine Staffing Technology, An Imagine Company in Ge

Executive Assistant Nature & Scope: Positional Overview: The Imagine Group is recruiting for a Executive Assistant on behalf of our client, an innovative trading firm with an international footprint in Getzville, NY . They are a leader in the industry providing a tailored, client focused approach to metal trading. Our client has some of the best trading and back‑office talent in the industry and we are currently looking for motivated, high potential employees to support growth in the industry. In this role, you will provide high-level administrative support to executive leadership, managing complex calendars, coordinating meetings, and handling confidential information with discretion. You will serve as a key liaison between executives, staff, and external partners while supporting daily operations, special projects, and organizational priorities to ensure efficiency and effectiveness. As part of our team, you will enjoy a comprehensive benefits package, including: Health and dental coverage 401k with match Short term and long-term disability coverage 15 days of paid vacation 11 paid holidays Year-end bonus opportunity Role & Responsibilities: Supports Executive Leadership team Calendar & Meeting Management – coordinate complex schedules, prioritize meetings, and ensure executives are prepared with agendas and materials Draft, review, and manage internal and external communications on behalf of executives (emails, memos, presentations, reports) Collaborate and communicate with leadership, HR, operations teams Project Coordination – Track initiatives, follow up on action items, and help ensure deadlines are met across departments Cross-functional collaboration and involvement in planning, initiatives, and decision support Information Management – Handle confidential documents, maintain organized records, and support decision-making with accurate data Travel Planning – Plan travel itineraries, manage expenses, and assist with planning off‑site meetings Office management – Order and refill supplies, order team lunches, oversight of company mail, credit card program management, auto lease documentation/invoice oversight Skills & Experience: Strong computer skills – Outlook, Excel, Teams, WhatsApp are a must Ability to build strong relationships internally and externally Excellent interpersonal and communication skills Ability to maintain confidentiality Strong organizational, time management, and problem‑solving skills Must take ownership of responsibilities and tasks Self‑starter, proactive, and inquisitive Ability to work independently and collaborate with teams across all levels of the organization 4 or more years of related experience Multilingual candidates highly desired Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative and Strategy/Planning International Trade and Development Base Pay Range $65,000.00/yr - $80,000.00/yr Get notified about new Executive Assistant jobs in Getzville, NY . Imagine Staffing Technology, An Imagine Company provided pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. #J-18808-Ljbffr