Executive Assistant Job at Specialty Restaurants in Costa Mesa

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Compensation and About

This range is provided by Specialty Restaurants. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

$90,000.00/yr - $100,000.00/yr

With over 15 iconic restaurantsand more on the horizonSpecialty Restaurants Corporation is a privately-owned company with a proud legacy and an exciting future. Our portfolio includes beloved destinations such as Rusty Pelican, Whiskey Joe's, and Castaway, where guests come to celebrate life's best moments against unforgettable backdrops. Recognized time and again for excellencethrough OpenTable's Most Scenic Restaurants, Diner's Choice Awards, and numerous regional "Best Of" honorsour commitment to hospitality and memorable dining experiences runs deep.

Position Summary

The Executive Assistant/Special Projects Manager serves as a right hand to the CEO, President, Director of Real Estate and Development, and Senior Vice President. The position requires a dynamic individual who can manage numerous administrative tasks to ensure the teams' efficiency and productivity. The role involves assisting in strategic decision-making and handling executive-level administrative functions. This role offers an exclusive opportunity to contribute to the financial success of the restaurant & development groups while also supporting the Executive teams' daily activities. The candidate should possess strong administrative capabilities, a high degree of confidentiality to protect information and a proactive approach to efficiently handle diverse responsibilities.

Why join Specialty Restaurants Corporation Team?

• Competitive salary in the range of $90,000-$100,000 annually depending on experience.
• Benefits including vacation pay, medical, dental and vision insurance
• Lifestyle Spending Account, this benefit supports you and your family in numerous ways such as through gym memberships, child care, groceries, student loans & more!
• Company dining package with allotted spending amount each month
• Variety of Supplemental Benefit Plans for life's unknowns
• 401k with annual employer match after 12 months (ER match 25% of the first 5% contribution)
• Employer paid life Insurance throughout the length of employment
• Paid/Floating holidays for 5 major holidays
• Education Assistance Program (EdAP) for hospitality related education growth
• Employee Assistance Program (EAP) to assist with work life balance
• Management Referral Program with up to a $4,000 payout for qualifying management positions

Calendar Management

• Manage the CEO's calendar by scheduling meetings, appointments, and events, considering priorities and ensuring efficient use of time
• Manage the calendars of the President of Restaurants, and VP of Food & Beverage as needed

Communication and Correspondence

• Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts
• Work with Executive team in updating quarterly goals and objectives and scheduling quarterly reviews

Travel Coordination + Company Events

• Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members
• Charity Events - Coordinate payment and attendance to various charity events, including golf tournaments. Organize table lists for events
• Organize various company events throughout the year

Meeting Support

• Prepare agendas, presentations, and materials for meetings, ensuring the CEO is well-prepared and equipped with relevant information
• Board Meeting (quarterly) - Prepare Board packet and coordinate distribution with Board members. Set up conference room and order food for all board meetings
• Plan and execute projects, including but not limited to conferences and meetings

Project & Information Management

• Organize and maintain confidential files, documents, and records related to the Executive teams' responsibilities and initiatives
• Manage various systems and contracts for all restaurants and support center
• Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO
• Create project timelines and budgets, and track progress against them
• Manage special projects and initiatives as directed

Property Management

• Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations
• Support the CEO and Director of Development in property acquisition and lease agreements
• Assist in tracking property-related financials, including budgets, invoices, and payments
• Support Center management

Qualifications, Skills and Abilities

• Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field is preferred
• Experience in the restaurant and/or hospitality industry and property management is highly preferred
• Strong proficiency in data analysis tools (e.g., Excel)
• Excellent organizational and multitasking skills
• Exceptional written and verbal communication skills
• Attention to detail and ability to maintain confidentiality
• Prior experience as an executive assistant or supporting C-level executives is a plus
• Detail-oriented with a strong emphasis on accuracy
• Ability to manage multiple projects simultaneously, prioritizing and delegating tasks as needed
• Ability to interact with all levels of management
• Strong problem-solving skills and the ability to work independently
• Strong PC skills with a working knowledge of including but not limited to MS Excel, MS Word, MS Office, and Outlook
• Must be able to clearly and effectively communicate in English

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Project Management
• Industries: Hospitality

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