Office Assistant Job at Rhode Island Staffing in Newport

Office Assistant

We are looking for a dedicated office assistant to join our team in Newport, Rhode Island. This is a contract position that requires excellent organizational skills and a commitment to providing outstanding administrative support. You will play a key role in assisting families, maintaining records, and ensuring smooth daily operations.

Responsibilities:

• Welcome parents and visitors, providing a friendly and attentive environment during drop-offs.
• Respond to incoming phone calls promptly and courteously, addressing inquiries or redirecting calls as needed.
• Support families with application processes by providing guidance and assistance.
• Perform accurate data entry to maintain and update children's records.
• Oversee attendance processes, including printing, distributing, collecting, and posting attendance records.
• Collaborate with teachers to assist in the creation of classroom newsletters.
• Handle document scanning and organization to ensure accessibility and proper filing.
• Execute general clerical duties such as scheduling, record-keeping, and correspondence.

Requirements:

• Proven experience in reception, administrative, or clerical roles.
• Proficiency in handling document scanning and digital filing systems.
• Strong communication skills, both verbal and written, for interacting with families and staff.
• Exceptional organizational abilities to manage records and multitask effectively.
• Familiarity with basic office software, including data entry programs.
• Ability to maintain professionalism and confidentiality in all interactions.
• Detail-oriented mindset with a focus on accuracy in administrative tasks.
• Comfortable working in a team-oriented environment and supporting broader program goals.