University of South Florida
Grant Manager
Position Location: This position is required to be in-person in Tallahassee, FL.
Organizational Unit The Institute for School-Community Partnerships, Integrative Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP’s nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners’ decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.
Position Summary The Grant Manager works with the Program Director, grant staff, and local districts and schools as part of the School Improvement Program. This position will receive, review, and approve initial grants, amendments, and modifications. The Grant Manager also works with districts and schools on understanding the grant process and prepares reports as needed. This position will supervise grant personnel and will ensure that Florida Department of Education (FDOE), United States Department of Education (USED), and USF policies are adhered to when staff are working with assigned communities. This position is grant funded.
Responsibilities
Monitors award budget and expenditures for compliance with grant terms and department guidelines; ensures accounts are established appropriately.
Supervises grant employees; provides oversight and guidance in the review and approval of grants, amendments, and deliverables; completes employee evaluations, provides training and coaching, and ensures team goals and objectives are met; facilitates professional development for team members, both internally and externally.
Reviews and approves grant proposals, amendments, and deliverables; assists districts and schools with modifications to the school improvement plan and budgets; tracks data and ensures annual renewal process for grantees are completed and recorded by stated deadlines.
Prepares reports as needed for external evaluators, auditors, and USED; submits budget and activity reports on active grants to appropriate USF offices; prepares summary fiscal reports and other reports on activities to administrators as requested or required by grant sponsors or administrators.
Serves as a resource for School Improvement (SI) staff; acts as the first line of contact with the FDOE; communicates issues as appropriate to office staff, FDOE, and USF.
Other duties as assigned.
Special Requirements This position is required to be in-person in Tallahassee, FL.
Qualifications Minimum Qualifications: This position requires a Bachelor's degree and four years of research or research administration experience; a Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Legal Notice (SB 1310)
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications A Master's degree in Communication, Education, Adult Education, or related field is preferred. Certain grants and programs may also have specific education and/or certification requirements specific to the subject matter area of the program. Preference will be given to candidates with leadership experience.
Security Clearance Requires: Criminal History Background Check - Level 1
Requires: Criminal History Background Check - Level 2
About Us Working at USF: With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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Organizational Unit The Institute for School-Community Partnerships, Integrative Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP’s nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners’ decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.
Position Summary The Grant Manager works with the Program Director, grant staff, and local districts and schools as part of the School Improvement Program. This position will receive, review, and approve initial grants, amendments, and modifications. The Grant Manager also works with districts and schools on understanding the grant process and prepares reports as needed. This position will supervise grant personnel and will ensure that Florida Department of Education (FDOE), United States Department of Education (USED), and USF policies are adhered to when staff are working with assigned communities. This position is grant funded.
Responsibilities
Monitors award budget and expenditures for compliance with grant terms and department guidelines; ensures accounts are established appropriately.
Supervises grant employees; provides oversight and guidance in the review and approval of grants, amendments, and deliverables; completes employee evaluations, provides training and coaching, and ensures team goals and objectives are met; facilitates professional development for team members, both internally and externally.
Reviews and approves grant proposals, amendments, and deliverables; assists districts and schools with modifications to the school improvement plan and budgets; tracks data and ensures annual renewal process for grantees are completed and recorded by stated deadlines.
Prepares reports as needed for external evaluators, auditors, and USED; submits budget and activity reports on active grants to appropriate USF offices; prepares summary fiscal reports and other reports on activities to administrators as requested or required by grant sponsors or administrators.
Serves as a resource for School Improvement (SI) staff; acts as the first line of contact with the FDOE; communicates issues as appropriate to office staff, FDOE, and USF.
Other duties as assigned.
Special Requirements This position is required to be in-person in Tallahassee, FL.
Qualifications Minimum Qualifications: This position requires a Bachelor's degree and four years of research or research administration experience; a Master's degree may substitute for two years of the required experience. There is no substitution of experience for the Bachelor's degree.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Legal Notice (SB 1310)
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications A Master's degree in Communication, Education, Adult Education, or related field is preferred. Certain grants and programs may also have specific education and/or certification requirements specific to the subject matter area of the program. Preference will be given to candidates with leadership experience.
Security Clearance Requires: Criminal History Background Check - Level 1
Requires: Criminal History Background Check - Level 2
About Us Working at USF: With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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