State of Oregon
Licensing Assistant - AS 1
Agency: Oregon Medical Board (OMB) – a public agency that protects the health, safety, and wellbeing of Oregon residents by regulating the practice of medicine. The position is located on-site in Portland, Oregon, in our waterfront office overlooking the Willamette River.
Initial Posting Date: 01/09/2026 Application Deadline: 01/19/2026
Position Type: Employee Position Title: Licensing Assistant - AS 1 Salary: $3,705.00 – $5,066.00 per month, or $44,460.00 – $60,792.00 per year
Note: Effective 02/01/2026, the compensation plan will include a 2.5% cost‑of‑living adjustment. The listed salary does not reflect this COLA.
About the Role Licensing Assistants support applicants, hospitals, and other groups with questions about licensing requirements, processing applications, performing background checks, verifying eligibility, and maintaining public service standards in a fast‑paced team environment.
Responsibilities
Receive telephone inquiries, assess needs, and explain how to access online services.
Provide information on services, policies, and licensing requirements to hospitals, pharmacies, law enforcement, and the public, while respecting confidentiality laws.
Verify licensure for all programs (MD/DO, DPM, PA, AC) via telephone or email.
Scan, sort, and distribute incoming mail.
Document phone conversations and generate correspondence within the database.
Use training resources and statutes to answer inquiries regarding licensing qualifications.
Maintain current knowledge of applicable rules and statutes.
Perform additional duties as assigned.
Working Conditions
Office environment with occasional overtime during heavy workload periods.
Heavy public contact, including potentially hostile or upset callers.
Frequent interruptions from Board members, staff, and the public.
May encounter difficult individuals in telephone or in‑person interactions.
Minimum Qualifications
Two years of secretarial or basic administrative support experience with records processing and data management; OR
An associate degree in general office occupations and one year of similar experience; OR
An equivalent combination of education and experience.
Desired Attributes
Strong customer communication skills.
Experience responding to licensees and the public while maintaining confidentiality.
Experience in a licensing, credentialing, certification, or accreditation environment.
Excellent time management, prioritization, and multi‑tasking abilities.
Excellent verbal and written communication skills.
Detail‑oriented analytical experience on a case‑by‑case basis.
Self‑directed productivity and initiative.
Positive, team‑oriented professionalism.
Benefits
Rewarding, collaborative work that impacts Oregon health.
Colleagues passionate about public service.
Work/life balance with 11 paid holidays, generous leave (sick, vacation, personal).
Competitive medical, dental, and vision plans for employees and family members.
Pension and retirement plan participation.
Access to Oregon’s carpool matching tool and trip planner.
Live, work and play in Portland, Oregon.
Additional Required Materials
Current resume
Cover letter (maximum 2 pages)
How to Apply
If you are an external applicant, click the “Apply” button on the State of Oregon job opportunities webpage and submit your application, resume, and cover letter.
Internal State of Oregon employees: apply through your Workday account and attach your current cover letter and resume.
All application materials must be received by the application deadline.
Contact Information Questions about the application process or accommodations:
Jessica.Bates@omb.oregon.gov
or 971‑673‑2697.
Veterans’ Preference Eligible veterans and disabled veterans receive preference per ORS 408.225, 408.230, and 408.235. Submit the Veterans’ Questionnaire and qualifying documents in your Workday account before the application deadline, but no later than the interview date.
Criminal Background Check Employment is contingent upon a state and national criminal record check, including fingerprints. Candidates can review and challenge FBI data as described in Title 28, CFR, §16.34.
Compliance & Eligibility
Position requires CJIS clearance.
Volunteer I-9 verification is required within three days of hire.
Visa sponsorship is not offered.
All hires will receive a salary step after a pay equity review.
Equal Opportunity Statement The Oregon Medical Board is an equal‑opportunity, affirmative action employer that values diversity and inclusiveness in the workplace. Candidates from diverse backgrounds are encouraged to apply.
#J-18808-Ljbffr
Initial Posting Date: 01/09/2026 Application Deadline: 01/19/2026
Position Type: Employee Position Title: Licensing Assistant - AS 1 Salary: $3,705.00 – $5,066.00 per month, or $44,460.00 – $60,792.00 per year
Note: Effective 02/01/2026, the compensation plan will include a 2.5% cost‑of‑living adjustment. The listed salary does not reflect this COLA.
About the Role Licensing Assistants support applicants, hospitals, and other groups with questions about licensing requirements, processing applications, performing background checks, verifying eligibility, and maintaining public service standards in a fast‑paced team environment.
Responsibilities
Receive telephone inquiries, assess needs, and explain how to access online services.
Provide information on services, policies, and licensing requirements to hospitals, pharmacies, law enforcement, and the public, while respecting confidentiality laws.
Verify licensure for all programs (MD/DO, DPM, PA, AC) via telephone or email.
Scan, sort, and distribute incoming mail.
Document phone conversations and generate correspondence within the database.
Use training resources and statutes to answer inquiries regarding licensing qualifications.
Maintain current knowledge of applicable rules and statutes.
Perform additional duties as assigned.
Working Conditions
Office environment with occasional overtime during heavy workload periods.
Heavy public contact, including potentially hostile or upset callers.
Frequent interruptions from Board members, staff, and the public.
May encounter difficult individuals in telephone or in‑person interactions.
Minimum Qualifications
Two years of secretarial or basic administrative support experience with records processing and data management; OR
An associate degree in general office occupations and one year of similar experience; OR
An equivalent combination of education and experience.
Desired Attributes
Strong customer communication skills.
Experience responding to licensees and the public while maintaining confidentiality.
Experience in a licensing, credentialing, certification, or accreditation environment.
Excellent time management, prioritization, and multi‑tasking abilities.
Excellent verbal and written communication skills.
Detail‑oriented analytical experience on a case‑by‑case basis.
Self‑directed productivity and initiative.
Positive, team‑oriented professionalism.
Benefits
Rewarding, collaborative work that impacts Oregon health.
Colleagues passionate about public service.
Work/life balance with 11 paid holidays, generous leave (sick, vacation, personal).
Competitive medical, dental, and vision plans for employees and family members.
Pension and retirement plan participation.
Access to Oregon’s carpool matching tool and trip planner.
Live, work and play in Portland, Oregon.
Additional Required Materials
Current resume
Cover letter (maximum 2 pages)
How to Apply
If you are an external applicant, click the “Apply” button on the State of Oregon job opportunities webpage and submit your application, resume, and cover letter.
Internal State of Oregon employees: apply through your Workday account and attach your current cover letter and resume.
All application materials must be received by the application deadline.
Contact Information Questions about the application process or accommodations:
Jessica.Bates@omb.oregon.gov
or 971‑673‑2697.
Veterans’ Preference Eligible veterans and disabled veterans receive preference per ORS 408.225, 408.230, and 408.235. Submit the Veterans’ Questionnaire and qualifying documents in your Workday account before the application deadline, but no later than the interview date.
Criminal Background Check Employment is contingent upon a state and national criminal record check, including fingerprints. Candidates can review and challenge FBI data as described in Title 28, CFR, §16.34.
Compliance & Eligibility
Position requires CJIS clearance.
Volunteer I-9 verification is required within three days of hire.
Visa sponsorship is not offered.
All hires will receive a salary step after a pay equity review.
Equal Opportunity Statement The Oregon Medical Board is an equal‑opportunity, affirmative action employer that values diversity and inclusiveness in the workplace. Candidates from diverse backgrounds are encouraged to apply.
#J-18808-Ljbffr