Recruiting Coordinator

Recruitment Coordinator The Recruitment Coordinator supports the Human Resources team at an investment management firm by handling day-to-day administrative tasks and assisting with core HR processes. This role plays a key part in ensuring smooth onboarding, accurate recordkeeping, and compliance with internal policies and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion in a fast-paced, professional environment.

Key Responsibilities

Provide administrative support to the HR team across recruiting, onboarding, and employee lifecycle processes

Coordinate new hire onboarding, including offer documentation, background checks, and orientation logistics

Maintain accurate and confidential employee records, files, and HR systems

Assist with benefits administration, payroll coordination, and timekeeping inquiries

Support compliance-related documentation and internal audits as needed

Schedule interviews, meetings, and training sessions

Respond to employee inquiries and elevate matters appropriately

Assist with ad hoc HR projects and reporting

Qualifications

1–3 years of administrative or HR support experience; financial services or investment management experience preferred

Strong organizational skills and attention to detail

Ability to handle sensitive and confidential information with professionalism

Proficiency in Microsoft Office (Word, Excel, Outlook)

Excellent written and verbal communication skills

Ability to manage multiple priorities in a deadline-driven environment

Preferred

Experience working in a regulated or professional services environment

Familiarity with HRIS or applicant tracking system

Seniority level Associate

Employment type Contract

Job function Human Resources and Administrative

Industries Financial Services and Investment Management

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