Howell Public Schools
Temporary Guidance Secretary - Freshman Campus
Howell Public Schools, Howell, Michigan, United States, 48855
Position Title: Temporary Guidance Secretary
Location: Freshman Campus of Howell High School
Reports To: Howell High School Principal and Assistant Principals
Hours/Days:
Five(5) hours per day; Monday - Friday
Union Affiliation: HESPA
SUMMARY The High School Guidance Secretary assists, supports, and works closely with administration, front office staff and the counseling team to enhance the professional and efficient operation of the school.
ESSENTIAL FUNCTIONS
General office duties including answering the telephone, taking messages, transferring calls, answering questions, filing, copying, computer use, PA system, correspondence, and sorting/distributing mail.
Schedule calendar appointments for counselor, assistant principals, support staff and teaching staff (meeting dates, District calendar dates).
Maintain conference rooms calendar.
Must be familiar with all procedures throughout the building.
Coordinate student needs with transportation department, food service, building staff, Main Office and Media Center.
Support all offices throughout the high school.
Order envelopes, stationary, and office supplies for the counseling office.
Assist in organizing Orientation Day/Open House/Conferences.
Creating various reports from PowerSchool.
Assist with first aid and medication.
Processing incoming and outgoing students along with CA-60’s.
All grade changes and entering transfer grades on transcript.
Prints and mails report cards of parents requesting a paper copy each quarter.
ახლა Prints and mails a final Q4 report card to each student and those parents requesting an extra mailing.
Coordinating Testing Out for high school classes.
Support administration with necessary tasks for building of the master schedule.
Organizes vision screening with the help of the health department.
Coordinates Local Scholarship Night with community partners and school staff.
Collaborates with Graduation Coordinator to organize graduation ceremonies.
Facilitates enrollment of International Students with appropriate counselor.
Maintains regular,in-personattendance.
Other duties as assigned.
QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISORY RESPONSIBILITIES None.
EDUCATION AND EXPERIENCE
High school diploma or equivalent.
Successful completion of the HPS secretarial exam- PRIOR TO APPLICATION.
Prefer prior clerical experience within a public school setting.
LANGUAGE SKILLS
Ability to effectively present information and respond to questions from administrators awastudents, staff and the general public consistent with the duties of this position.
Ability общем read and comprehend instructions and correspondence.
MATHEMATICAL SKILLS
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations consistent with the duties of this position.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists consistent with the duties of this position.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.
QUALIFICATIONS/SKILLS
Ability to perform duties with awareness ofihana District requirements and Board policies.
Ability to work with individuals and groups of students to support academics and behavior management.
Ability to establish and maintain effective working relationships with students, parents, staff and the school community.
Ability to demonstrate ethical behavior and confidentiality of information about students in the school environment and the community.
Ability to portray a professional demeanor in appearance and behavior.
Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions vivem perform duties and tasks at expected levels of professionalism with minimal supervision.
Ability to learn new skills, flexibility and willingness to perform a variety of tasks.
Remain current and updated regarding computer technology.
Must have patience working with children.
Proficient in problem solving skills.
Accurate and detail oriented.
Ability to work well with others including administrative and support staff team, and follows written and oral directions and completes assignments given.
Excellent interpersonal skills with ability to communicate effectively, speaking clearly and communicating thoughts succinctly.
Excellent grammatical, spelling and punctuation skills.
Ability to work without direct supervision.
Computer skills: Knowledge of Microsoft Word, Powerpoint and Excel, PowerSchool, Google mail, Google documents and Internet.
Excellent organizational skills.
Bookkeeping skills.
Must know how to operate and maintain: copy machines, telephones, computers temorates etc.
PHYSICAL DEMANDS The back physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions on exhibit. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 25 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
ENVIRONMENTAL ADAPTABILITY The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may
FUNCTIONS OF POSITION DESCRIPTION This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position कॉ. The procession is OF the High School Guidance Secretary is to support daily operational efficiency, ensure compliance with district policies, and assist students and staff across multiple levels. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The Howell Public School District retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole evaluation.
The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.
This position description is not a contract for employment.
The Howell Public School District is an equal opportunity employer, in compliance with 红鼎 Citizenship (ADA). The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The Howell Public Schools do not discriminate on the basis of race, color, religion, national origin, sex, disability, age, status, marital status, genetic information or any legally protected characteristic, in its programs and activities, including employment opportunities.
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Location: Freshman Campus of Howell High School
Reports To: Howell High School Principal and Assistant Principals
Hours/Days:
Five(5) hours per day; Monday - Friday
Union Affiliation: HESPA
SUMMARY The High School Guidance Secretary assists, supports, and works closely with administration, front office staff and the counseling team to enhance the professional and efficient operation of the school.
ESSENTIAL FUNCTIONS
General office duties including answering the telephone, taking messages, transferring calls, answering questions, filing, copying, computer use, PA system, correspondence, and sorting/distributing mail.
Schedule calendar appointments for counselor, assistant principals, support staff and teaching staff (meeting dates, District calendar dates).
Maintain conference rooms calendar.
Must be familiar with all procedures throughout the building.
Coordinate student needs with transportation department, food service, building staff, Main Office and Media Center.
Support all offices throughout the high school.
Order envelopes, stationary, and office supplies for the counseling office.
Assist in organizing Orientation Day/Open House/Conferences.
Creating various reports from PowerSchool.
Assist with first aid and medication.
Processing incoming and outgoing students along with CA-60’s.
All grade changes and entering transfer grades on transcript.
Prints and mails report cards of parents requesting a paper copy each quarter.
ახლა Prints and mails a final Q4 report card to each student and those parents requesting an extra mailing.
Coordinating Testing Out for high school classes.
Support administration with necessary tasks for building of the master schedule.
Organizes vision screening with the help of the health department.
Coordinates Local Scholarship Night with community partners and school staff.
Collaborates with Graduation Coordinator to organize graduation ceremonies.
Facilitates enrollment of International Students with appropriate counselor.
Maintains regular,in-personattendance.
Other duties as assigned.
QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISORY RESPONSIBILITIES None.
EDUCATION AND EXPERIENCE
High school diploma or equivalent.
Successful completion of the HPS secretarial exam- PRIOR TO APPLICATION.
Prefer prior clerical experience within a public school setting.
LANGUAGE SKILLS
Ability to effectively present information and respond to questions from administrators awastudents, staff and the general public consistent with the duties of this position.
Ability общем read and comprehend instructions and correspondence.
MATHEMATICAL SKILLS
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations consistent with the duties of this position.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists consistent with the duties of this position.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.
QUALIFICATIONS/SKILLS
Ability to perform duties with awareness ofihana District requirements and Board policies.
Ability to work with individuals and groups of students to support academics and behavior management.
Ability to establish and maintain effective working relationships with students, parents, staff and the school community.
Ability to demonstrate ethical behavior and confidentiality of information about students in the school environment and the community.
Ability to portray a professional demeanor in appearance and behavior.
Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions vivem perform duties and tasks at expected levels of professionalism with minimal supervision.
Ability to learn new skills, flexibility and willingness to perform a variety of tasks.
Remain current and updated regarding computer technology.
Must have patience working with children.
Proficient in problem solving skills.
Accurate and detail oriented.
Ability to work well with others including administrative and support staff team, and follows written and oral directions and completes assignments given.
Excellent interpersonal skills with ability to communicate effectively, speaking clearly and communicating thoughts succinctly.
Excellent grammatical, spelling and punctuation skills.
Ability to work without direct supervision.
Computer skills: Knowledge of Microsoft Word, Powerpoint and Excel, PowerSchool, Google mail, Google documents and Internet.
Excellent organizational skills.
Bookkeeping skills.
Must know how to operate and maintain: copy machines, telephones, computers temorates etc.
PHYSICAL DEMANDS The back physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions on exhibit. While performing the duties of this job, the employee is frequently required to stoop, reach, stand, walk, lift, pull, push, grasp, talk, hear, see and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 25 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.
ENVIRONMENTAL ADAPTABILITY The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may
FUNCTIONS OF POSITION DESCRIPTION This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position कॉ. The procession is OF the High School Guidance Secretary is to support daily operational efficiency, ensure compliance with district policies, and assist students and staff across multiple levels. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The Howell Public School District retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole evaluation.
The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.
This position description is not a contract for employment.
The Howell Public School District is an equal opportunity employer, in compliance with 红鼎 Citizenship (ADA). The District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The Howell Public Schools do not discriminate on the basis of race, color, religion, national origin, sex, disability, age, status, marital status, genetic information or any legally protected characteristic, in its programs and activities, including employment opportunities.
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