Baker Donelson
Administrative Services Specialist - Birmingham, New Orleans, Baton Rouge, or Ja
Baker Donelson, Baton Rouge, Louisiana, us, 70873
Administrative Services Specialist – Birmingham, New Orleans, Baton Rouge, or Jackson, MS
Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is seeking an Administrative Services Specialist to support attorneys and staff across our offices. The ideal candidate will have administrative experience, be extremely professional, possess exceptional communication, organizational and computer skills, have strong proficiencies in MS Word, Outlook and Excel, and the ability to work effectively within a group or independently. This position provides support to both attorneys and staff across all offices of the Firm and requires daily office presence.
Responsibilities:
Providing services such as copying, printing, scanning, mailing, FedEx, preparing expense reports and check requests, assisting with electronic client files, physical file creation, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences (including distribution of materials, travel arrangements, time entry, downloading and saving documents from external sites), reconciling bills, W-9 requests, facilities, office supply ordering and stocking, hospitality services, coordinating courier services, and other projects as assigned.
Qualifications:
Office administrative experience (law firm experience preferred but not required).
Basic knowledge of office equipment, including computer and copiers.
Proficient in Microsoft Office, Word, Outlook, and Excel.
Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Confidentiality.
Exceptional client service skills.
Working effectively within a group or independently.
Excellent proofreading skills.
Must be willing to learn new tasks and adapt to change easily.
Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.
Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industries Law Practice
Referrals increase your chances of interviewing at Baker Donelson by 2x.
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Responsibilities:
Providing services such as copying, printing, scanning, mailing, FedEx, preparing expense reports and check requests, assisting with electronic client files, physical file creation, coordinating with third party vendors, data entry, scheduling and coordinating meetings and conferences (including distribution of materials, travel arrangements, time entry, downloading and saving documents from external sites), reconciling bills, W-9 requests, facilities, office supply ordering and stocking, hospitality services, coordinating courier services, and other projects as assigned.
Qualifications:
Office administrative experience (law firm experience preferred but not required).
Basic knowledge of office equipment, including computer and copiers.
Proficient in Microsoft Office, Word, Outlook, and Excel.
Interpersonal skills necessary to communicate and follow instructions and provide services with extraordinary courtesy and tact in a fast-paced demanding environment.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Confidentiality.
Exceptional client service skills.
Working effectively within a group or independently.
Excellent proofreading skills.
Must be willing to learn new tasks and adapt to change easily.
Must provide minimum authorization to work in the United States. Resumes accepted only for job posted.
Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
Industries Law Practice
Referrals increase your chances of interviewing at Baker Donelson by 2x.
#J-18808-Ljbffr