St. Catherine University
Administrative Assistant
St. Catherine University, Saint Paul, Minnesota, United States, 55199
The
School of Nursing
at
St. Catherine University
invites applications for a full-time
Administrative Assistant
position.
St. Catherine University nursing faculty educate students to develop the knowledge, technical skills, and professionalism they will need to be compassionate and successful nurses and leaders. Our nursing programs and curricula are delivered in an environment that embraces multicultural and social justice perspectives, relationships, interdisciplinary collaboration, and the liberal arts. We offer nursing degrees at every level and we offer a broad array of courses including clinical experiences. The Administrative Assistant greets and welcomes people reaching out to the School of Nursing (SoN), supports the SoN with a wide variety of administrative tasks and solves problems for faculty and students daily!
Responsibilities Include:
Manage and provide administrative support for essential functions of the graduate degree programs in nursing
Participates in designated committee, program, and departmental assessment and evaluation activities to implement the program-specific systematic evaluation plans (SEPs).
Assists with collection and maintenance of program outcomes data from students, graduates, and clinical partners.
Completes required regulatory and accreditation surveys for graduate programs
Provide administrative support to the program leaders and faculty, including answering emails regarding programs, admissions, and student and directing calls appropriately.
Maintain data integrity in document storage site and manage meeting documents and minutes.
Prepare reports using survey tools (e.g., workshop evaluations, Clinical Site/Faculty Evaluations, Nursing Student Graduation Survey).
Monitor compliance documentation as needed for graduate nursing students.
Take meeting minutes and distribute agendas and minutes for committees.
Manage printing requests and create electronic copies of department forms.
Assist faculty with special projects, class statistics, and visual reporting.
Support program leaders and faculty during accreditation visits.
Collect and maintain student data and records as needed for program leaders.
Implement and manage applications for tracking and reporting.
Maintain and archive student files, including syllabi and program-specific documents.
Prepare and send student rosters to Student Compliance, Academic Advising, and the Registrar’s Office.
Respond to student requests, such as class rankings for scholarships or course equivalency documents.
Coordinate student documents for committee petitions.
Design and distribute flyers to promote events.
Coordinate and assist with graduate nursing events and related logistics.
Design, print, and distribute materials for on-campus events.
Manage office supply orders, mail distribution, and catering requests.
Format and edit documents, including syllabi, clinical group materials, and Nursing VINE documents.
Provide basic IT troubleshooting and update website content.
Manage small-scale projects related to events and marketing initiatives.
Support marketing efforts and collaborate with Marketplace to create payment sites.
Secure classrooms and other spaces for training programs.
Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
Fourteen (14) paid holidays and paid “gift” days when the University is closed.
Free tuition for employees and reduced tuition for their families after one year of service
Health, dental, and vision insurance
403b retirement plan access
Specific information on all of our available benefits for full-time employees can be found
HERE .
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications
High school diploma or GED.
Three years of experience as an administrative assistant or in a similar role supporting leadership, or an equivalent combination of education and experience.
Strong attention to detail and accuracy, including proofreading skills.
Excellent interpersonal, communication, and conflict management skills, with the ability to work effectively with faculty, staff, students, and external partners.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency in MS Office, Google products, and other basic office software; ability to learn new systems as needed.
Preferred Qualifications
Experience with project management or coordinating multiple initiatives.
Familiarity with budget tracking.
Advanced proficiency in computer applications, information technology, or e-marketing platforms.
Experience supporting academic programs or administrative functions in higher education.
Experience managing student compliance, accreditation processes, or program-specific reporting.
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
EEO Statement Compensation:
$17.00/hr – $22.50/hr depending on qualifications and experience. The salary range listed reflects a good‑faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs. St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at
hr@stkate.edu
or 651-690-6565.
Application instructions for STAFF
Visit
St. Kate Careers
to apply. Three references and successful completion of a background check will be required for employment.
St. Catherine University 2004 Randolph Avenue, St. Paul, MN 55105 Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.
Posting Number
Posting Number 20220785-STAFF
Posting Start Date
Posting Start Date 01/06/2026
Application Deadline
Application Deadline 01/20/2026
Posting Specific Questions Required fields are indicated with an asterisk (*).
* What is your highest level of completed education?
Some high school
High school diploma or GED
Some college
Associate's degree
Bachelor's degree
Some graduate school
Master's degree
ABD
Professional degree (e.g., JD, MD)
Doctoral degree
* Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
Yes
No
* St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
Yes
No
Maybe
* Can you perform the essential functions of this position with or without accommodation?
Yes
No
Required Documents
Resume
Cover Letter
Optional Documents 2004 Randolph Avenue St. Paul, MN 55105 800-945-4599 651-690-6000
#J-18808-Ljbffr
School of Nursing
at
St. Catherine University
invites applications for a full-time
Administrative Assistant
position.
St. Catherine University nursing faculty educate students to develop the knowledge, technical skills, and professionalism they will need to be compassionate and successful nurses and leaders. Our nursing programs and curricula are delivered in an environment that embraces multicultural and social justice perspectives, relationships, interdisciplinary collaboration, and the liberal arts. We offer nursing degrees at every level and we offer a broad array of courses including clinical experiences. The Administrative Assistant greets and welcomes people reaching out to the School of Nursing (SoN), supports the SoN with a wide variety of administrative tasks and solves problems for faculty and students daily!
Responsibilities Include:
Manage and provide administrative support for essential functions of the graduate degree programs in nursing
Participates in designated committee, program, and departmental assessment and evaluation activities to implement the program-specific systematic evaluation plans (SEPs).
Assists with collection and maintenance of program outcomes data from students, graduates, and clinical partners.
Completes required regulatory and accreditation surveys for graduate programs
Provide administrative support to the program leaders and faculty, including answering emails regarding programs, admissions, and student and directing calls appropriately.
Maintain data integrity in document storage site and manage meeting documents and minutes.
Prepare reports using survey tools (e.g., workshop evaluations, Clinical Site/Faculty Evaluations, Nursing Student Graduation Survey).
Monitor compliance documentation as needed for graduate nursing students.
Take meeting minutes and distribute agendas and minutes for committees.
Manage printing requests and create electronic copies of department forms.
Assist faculty with special projects, class statistics, and visual reporting.
Support program leaders and faculty during accreditation visits.
Collect and maintain student data and records as needed for program leaders.
Implement and manage applications for tracking and reporting.
Maintain and archive student files, including syllabi and program-specific documents.
Prepare and send student rosters to Student Compliance, Academic Advising, and the Registrar’s Office.
Respond to student requests, such as class rankings for scholarships or course equivalency documents.
Coordinate student documents for committee petitions.
Design and distribute flyers to promote events.
Coordinate and assist with graduate nursing events and related logistics.
Design, print, and distribute materials for on-campus events.
Manage office supply orders, mail distribution, and catering requests.
Format and edit documents, including syllabi, clinical group materials, and Nursing VINE documents.
Provide basic IT troubleshooting and update website content.
Manage small-scale projects related to events and marketing initiatives.
Support marketing efforts and collaborate with Marketplace to create payment sites.
Secure classrooms and other spaces for training programs.
Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
Fourteen (14) paid holidays and paid “gift” days when the University is closed.
Free tuition for employees and reduced tuition for their families after one year of service
Health, dental, and vision insurance
403b retirement plan access
Specific information on all of our available benefits for full-time employees can be found
HERE .
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications
High school diploma or GED.
Three years of experience as an administrative assistant or in a similar role supporting leadership, or an equivalent combination of education and experience.
Strong attention to detail and accuracy, including proofreading skills.
Excellent interpersonal, communication, and conflict management skills, with the ability to work effectively with faculty, staff, students, and external partners.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proficiency in MS Office, Google products, and other basic office software; ability to learn new systems as needed.
Preferred Qualifications
Experience with project management or coordinating multiple initiatives.
Familiarity with budget tracking.
Advanced proficiency in computer applications, information technology, or e-marketing platforms.
Experience supporting academic programs or administrative functions in higher education.
Experience managing student compliance, accreditation processes, or program-specific reporting.
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
EEO Statement Compensation:
$17.00/hr – $22.50/hr depending on qualifications and experience. The salary range listed reflects a good‑faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs. St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at
hr@stkate.edu
or 651-690-6565.
Application instructions for STAFF
Visit
St. Kate Careers
to apply. Three references and successful completion of a background check will be required for employment.
St. Catherine University 2004 Randolph Avenue, St. Paul, MN 55105 Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.
Posting Number
Posting Number 20220785-STAFF
Posting Start Date
Posting Start Date 01/06/2026
Application Deadline
Application Deadline 01/20/2026
Posting Specific Questions Required fields are indicated with an asterisk (*).
* What is your highest level of completed education?
Some high school
High school diploma or GED
Some college
Associate's degree
Bachelor's degree
Some graduate school
Master's degree
ABD
Professional degree (e.g., JD, MD)
Doctoral degree
* Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
Yes
No
* St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
Yes
No
Maybe
* Can you perform the essential functions of this position with or without accommodation?
Yes
No
Required Documents
Resume
Cover Letter
Optional Documents 2004 Randolph Avenue St. Paul, MN 55105 800-945-4599 651-690-6000
#J-18808-Ljbffr