Application Specialist

## ***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***## **Position Title:**Application Specialist## **Job Category:**University Staff## **Employment Type:**Regular## **Job Profile:**Adm & Rctmt Coord I## **Job Duties:**The Application Review Specialist manages and maintains application, student, and education data within the CRM, student information system, and document imaging system, applying a strong understanding of business and technical requirements to support accurate and efficient application processing. Core responsibilities include high-volume data entry, as well as validation and auditing of applicant information, to ensure data accuracy, completeness, and consistency across Slate, Perceptive, and PeopleSoft. The specialist manages and supports data imports and exports for all application systems and troubleshoots data and file-processing issues. They work collaboratively with processing staff to monitor the effectiveness of application workflows, recommend improvements that enhance process efficiency and data quality, and develop and maintain detailed standard operating procedures. In addition, this position reviews and evaluates admission applications and provides frontline support for visitors, phone calls, and shared email. The specialist works independently with high levels of accuracy and attention to detail, thinks logically, and exercises sound judgment.

This role requires strong technical proficiency with student information systems, document imaging platforms, and CRMs; comfort working with large datasets and system-generated reports; and excellent written, verbal, and interpersonal communication skills. The position works under general supervision, reports to admissions leadership, supports overall office and enrollment goals, and is fully in person (100%).## **Key Job Responsibilities:*** Counsels prospective and admitted students on educational planning and career opportunities* Reviews, evaluates, and responds to student applications according to established policies and procedures* Schedules logistics, secures resources, and attend events to promote the Institution* Identifies opportunities for program improvement or new program development* Creates targeted communication plans and materials based on established goals* Delivers directed admissions program messaging to internal and external audiences* Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission* Engages in extensive outreach and recruitment events, representing the university to prospective students## **Department:**Admissions## **Required Qualifications:*** Bachelor’s degree from a regionally accredited institution.* Strong technical aptitude and comfort learning new systems and tools.* Excellent attention to detail, accuracy, and data quality.* Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.* Effective written and verbal communication skills.* Ability to work both independently and collaboratively in a team environment.* Ability to maintain confidentiality while working with sensitive information.* Commitment to diversity, equity, and inclusion in working with students, staff, and faculty.* Highly dedicated to service excellence for students, University administrators, faculty, staff, and others.## **Preferred Qualifications:*** Experience with Slate (CRM), Perceptive (document imaging), and/or PeopleSoft (student information system)* Experience developing or maintaining documentation, standard operating procedures, or process guides.* Demonstrated experience with data entry, data validation, and maintaining accurate records.* Experience troubleshooting data issues, file-processing errors, and system integrations.* Familiarity with reporting, data auditing, or quality assurance in an information systems environment.* Understand and interpret policy pertaining to application processing.* Previous experience in a higher education setting.## **Education:**Bachelor’s degree from a regionally accredited institution.## **How to Apply:****Applications are submitted electronically.** Please follow instructions found on the following UW-Eau Claire Website: . You must create an account and login before you can apply. Please be sure you have included the following in PDF format**:*** Cover letter* Resume/curriculum vita* Names and contact information for three references.To ensure consideration, completed applications must be received by **Monday, January 26, 2026.**

However, screening will continue until position is filled.## **Contact Information:**Nevada Gabriella (gabrieln@uwec.edu) or Lindsay Kroll (krolll@uwec.edu)## **Special Notes:**## **INSTITUTIONAL OVERVIEW**UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit

.The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.## **ADDITIONAL INFORMATION**The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.*The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. SeeWis. Stat. §. 19.36(7).*The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit. Also visit our(CSA) policy.**UW is an Equal Opportunity Employer**Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.At the University of Wisconsin-Eau Claire, we foster in one another creativity, critical insight, empathy, and intellectual courage, the hallmarks of a transformative liberal education and the foundation for active citizenship and lifelong inquiry. Our commitment to academic excellence is matched by a supportive environment that encourages both personal growth and professional development. As the fastest growing small city in Wisconsin, Eau Claire's authentic can-do spirit has made it a destination for young professionals #J-18808-Ljbffr