Pasona N A, Inc.
Executive Assistant & Administrator-Japanese Bilingual 58302 Job Num : 58032
Pasona N A, Inc., Newport Beach, California, us, 92659
Executive Assistant & Administrator-Japanese Bilingual 58302 Job Num : 58032
Job Description
Job Title :
Executive Assistant & Administrator - Japanese Bilingual Executive Secretary & General Affairs) Location : Newport Beach, California Work Style :
Office (Primarily in-office, some flexibility for hybrid work upon discussion) Work Hours :
M-F 8-5, 9-6, 10-7 (can be flexible) Employment Type :
Full-time, Permanent Salary :
$69-$80K (commensurate with experience) - Exempt position Company Overview They are a U.S.-based real estate development and investment firm backed by a leading Japanese general contractor. With a lean and agile team, we drive development and investment projects across the United States. This role plays a critical function, focusing on executive support for the President while also handling key general affairs tasks essential to our internal operations. Job Description A dual-role position centered on logistical and operational support. Executive Assistant Duties (President Support) Manage the President's schedule (meetings, business trips, dining arrangements) Organize and provide reminders for incoming communications / emails addressed to the President Coordinate travel arrangements, dining, and meeting logistics Liaise with the Japanese headquarters (in both Japanese and English) Assist in preparation of presentations, reports, and basic research Handle other administrative tasks related to the President's day-to-day activities Book flights, hotels, and transportation for business trips Provide comprehensive support to ensure smooth business operations for the President, including environmental preparation Accounting & Administrative Support Assist with initial processing of expense reports, petty cash, and invoices Collect vendor invoices and internal vouchers; coordinate with the accounting team Organize and prepare internal / external documents for submission Manage general office operations including supplies, mail, and logistics Requirements Minimum 3 years of experience in general affairs or executive assistant roles (industry agnostic) Business-level proficiency in both Japanese and English (reading, writing, and conversation) Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook) Strong attention to detail, confidentiality, and administrative accuracy Excellent interpersonal and communication skills with internal and external stakeholders Ability to multitask while maintaining both speed and accuracy Must possess legal authorization to work in the U.S. (Visa sponsorship not available) Preferred Qualifications Experience working in a Japanese company or Japan-U.S. business environment Basic knowledge of accounting and labor-related operations Why This Role is Attractive Direct exposure to executive-level decision-making and fast-paced business operations A rare opportunity to sharpen and expand your skills in both administration and executive support Enjoy autonomy and flexibility in a small, high-performing team environment To apply, please send resume to itatebayashi@pasona.com LI-IT1 Job Details City :
Newport Beach State :
CA Job Type :
Permanent Job Salary High :
80000.00 Salary Low :
69000.00 Languages :
English;Japanese Hours of Operation :
Flex Benefits :
Health Ins;Paid Time Off;Paid Holidays;Sick Leave Contact Information Job Owner :
Ikuko Tatebayashi Job Owner Email :
itatebayashi@pasona.com
#J-18808-Ljbffr
Executive Assistant & Administrator - Japanese Bilingual Executive Secretary & General Affairs) Location : Newport Beach, California Work Style :
Office (Primarily in-office, some flexibility for hybrid work upon discussion) Work Hours :
M-F 8-5, 9-6, 10-7 (can be flexible) Employment Type :
Full-time, Permanent Salary :
$69-$80K (commensurate with experience) - Exempt position Company Overview They are a U.S.-based real estate development and investment firm backed by a leading Japanese general contractor. With a lean and agile team, we drive development and investment projects across the United States. This role plays a critical function, focusing on executive support for the President while also handling key general affairs tasks essential to our internal operations. Job Description A dual-role position centered on logistical and operational support. Executive Assistant Duties (President Support) Manage the President's schedule (meetings, business trips, dining arrangements) Organize and provide reminders for incoming communications / emails addressed to the President Coordinate travel arrangements, dining, and meeting logistics Liaise with the Japanese headquarters (in both Japanese and English) Assist in preparation of presentations, reports, and basic research Handle other administrative tasks related to the President's day-to-day activities Book flights, hotels, and transportation for business trips Provide comprehensive support to ensure smooth business operations for the President, including environmental preparation Accounting & Administrative Support Assist with initial processing of expense reports, petty cash, and invoices Collect vendor invoices and internal vouchers; coordinate with the accounting team Organize and prepare internal / external documents for submission Manage general office operations including supplies, mail, and logistics Requirements Minimum 3 years of experience in general affairs or executive assistant roles (industry agnostic) Business-level proficiency in both Japanese and English (reading, writing, and conversation) Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook) Strong attention to detail, confidentiality, and administrative accuracy Excellent interpersonal and communication skills with internal and external stakeholders Ability to multitask while maintaining both speed and accuracy Must possess legal authorization to work in the U.S. (Visa sponsorship not available) Preferred Qualifications Experience working in a Japanese company or Japan-U.S. business environment Basic knowledge of accounting and labor-related operations Why This Role is Attractive Direct exposure to executive-level decision-making and fast-paced business operations A rare opportunity to sharpen and expand your skills in both administration and executive support Enjoy autonomy and flexibility in a small, high-performing team environment To apply, please send resume to itatebayashi@pasona.com LI-IT1 Job Details City :
Newport Beach State :
CA Job Type :
Permanent Job Salary High :
80000.00 Salary Low :
69000.00 Languages :
English;Japanese Hours of Operation :
Flex Benefits :
Health Ins;Paid Time Off;Paid Holidays;Sick Leave Contact Information Job Owner :
Ikuko Tatebayashi Job Owner Email :
itatebayashi@pasona.com
#J-18808-Ljbffr