Providence Infrastructure Consultants
Engineering Office / Operations Administrator
Providence Infrastructure Consultants, Littleton, Colorado, us, 80161
Benefits:
401(k)
401(k) matching
Bonus based on performance
Company parties
Competitive salary
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Parental leave
Relocation bonus
Signing bonus
Training & development
Vision insurance
In the role of office / operations administrator, administrator will support company principals, project managers, engineers and other support personnel by assisting in daily office activities including the supporting general marketing, business, and administrative endeavors of the company's offices. The following provides an overview of the diverse duties of the administrator position that generally fall under General Administration, Human Resources, Business Development, and Accounting.
General Administration
- Support general administrative duties.
•Provide project support as directed by Principals and Project Mangers.
•Supervise administrative personnel and activities.
•Manage staff event coordination.
•Monthly staff meeting coordination and presentation.
•Manage apparel orders.
•Manage Professional licenses and continuing education requirements.
•Actively participate in Quarterly Board Meetings and develop meeting documentation.
Human Resources (HR) / Personnel Operations
- Emphasis on recruiting, training, developing, engaging, and retaining employees, along with enhancing leadership and management practices to build and sustain a strategically healthy workplace.
•Systematically track all aspects of employee satisfaction, needs, and requirements
•Focus on employee integration and execution, ensuring cultural values.
•Oversee new employee on-including entry in accounting, payroll, IT, and benefit systems.
•Onboard new employees and ensure they have access to necessary resources and technology.
•Maintain employment related files.
•Modernize / digitalize HR systems, practices, and procedures, including applicant tracking software.
•Track and analyze HR metrics (turnover rates, hiring times).
•Manage the annual employee performance appraisal process.
•Maintain and update the Employee Handbook and Company Policy Manual as needed.
•Coordinate and observe personnel are aligned with HR policies.
•Assist with HR issue resolution along with Principal and Finance Director.
•Support the administration of benefits.
•Answer employees' questions about benefits and company policies.
Business Development
•Act as coordination lead involving marketing efforts, both internal and external (contract) efforts.
•Proposal Quality Control.
•Assist with final edits and electronic and hardcopy production of proposals.
•Monitor Bid Net and track potential business opportunities.
•Maintain the Business Development/Marketing matrix.
•Assist Company Management with 'go/no go' decisions.
•Marketing project set up in time keeping software (Deltek Ajera).
Accounting
•Assist with annual business insurance renewals.
•Support time keeping software (Deltek Ajera).
•Assist with monthly expense report processing.
•Assist with Accounts Receivable; manage client receipts and bank deposits.
•Provide accounting assistance as needed by the Finance Director.
•Serve as back-up for payroll, 401k contributions and bank deposits.
Soft Skills
•Proficient verbal, listening, and written communication skills.
•Interpersonal skills.
•Organizational ability.
•Planning / Anticipating / Problem solving.
•Professionalism.
•Initiative.
•Time Management.
•Attention to detail.
•Adaptability.
•Service Oriented.
Technical Skills
•Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
•Adobe InDesign (preferred).
•Canva (preferred).
Compensation: $55,000.00 - $85,000.00 per year
People.
At Providence, our focus is people. Protecting people's health and well-being. Providing sustainable solutions for our clients and the people they serve. Building lasting partnerships with the people we work with and the people we serve. At Providence, we know that effective partnerships are the foundation for successful projects, stronger communities, and a safer future.
Partnership.
We believe that successful projects begin with successful partnerships. Every community has its own set of unique needs. Together, we work closely with our clients to best understand their challenges and provide reliable, cost-effective solutions that fit their community.
Providence.
We are engineers and technicians. We are friends and neighbors that live in the communities we serve. We are committed to a better future where all communities have sustainable long-term water and wastewater solutions.
We are Providence Enjoying life and developing your career shouldn't be a struggle. However, finding the right balance between work and life can often be quite difficult. At Providence, we believe a part of our success comes from rewarding our employees with flexibility to have a healthy work-life balance. We work with our employees to set up schedules that allow them to realistically develop their careers and enjoy life. Hard work should be put into building a successful career, not balancing life.
In the role of office / operations administrator, administrator will support company principals, project managers, engineers and other support personnel by assisting in daily office activities including the supporting general marketing, business, and administrative endeavors of the company's offices. The following provides an overview of the diverse duties of the administrator position that generally fall under General Administration, Human Resources, Business Development, and Accounting.
General Administration
- Support general administrative duties.
•Provide project support as directed by Principals and Project Mangers.
•Supervise administrative personnel and activities.
•Manage staff event coordination.
•Monthly staff meeting coordination and presentation.
•Manage apparel orders.
•Manage Professional licenses and continuing education requirements.
•Actively participate in Quarterly Board Meetings and develop meeting documentation.
Human Resources (HR) / Personnel Operations
- Emphasis on recruiting, training, developing, engaging, and retaining employees, along with enhancing leadership and management practices to build and sustain a strategically healthy workplace.
•Systematically track all aspects of employee satisfaction, needs, and requirements
•Focus on employee integration and execution, ensuring cultural values.
•Oversee new employee on-including entry in accounting, payroll, IT, and benefit systems.
•Onboard new employees and ensure they have access to necessary resources and technology.
•Maintain employment related files.
•Modernize / digitalize HR systems, practices, and procedures, including applicant tracking software.
•Track and analyze HR metrics (turnover rates, hiring times).
•Manage the annual employee performance appraisal process.
•Maintain and update the Employee Handbook and Company Policy Manual as needed.
•Coordinate and observe personnel are aligned with HR policies.
•Assist with HR issue resolution along with Principal and Finance Director.
•Support the administration of benefits.
•Answer employees' questions about benefits and company policies.
Business Development
•Act as coordination lead involving marketing efforts, both internal and external (contract) efforts.
•Proposal Quality Control.
•Assist with final edits and electronic and hardcopy production of proposals.
•Monitor Bid Net and track potential business opportunities.
•Maintain the Business Development/Marketing matrix.
•Assist Company Management with 'go/no go' decisions.
•Marketing project set up in time keeping software (Deltek Ajera).
Accounting
•Assist with annual business insurance renewals.
•Support time keeping software (Deltek Ajera).
•Assist with monthly expense report processing.
•Assist with Accounts Receivable; manage client receipts and bank deposits.
•Provide accounting assistance as needed by the Finance Director.
•Serve as back-up for payroll, 401k contributions and bank deposits.
Soft Skills
•Proficient verbal, listening, and written communication skills.
•Interpersonal skills.
•Organizational ability.
•Planning / Anticipating / Problem solving.
•Professionalism.
•Initiative.
•Time Management.
•Attention to detail.
•Adaptability.
•Service Oriented.
Technical Skills
•Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
•Adobe InDesign (preferred).
•Canva (preferred).
Compensation: $55,000.00 - $85,000.00 per year
People.
At Providence, our focus is people. Protecting people's health and well-being. Providing sustainable solutions for our clients and the people they serve. Building lasting partnerships with the people we work with and the people we serve. At Providence, we know that effective partnerships are the foundation for successful projects, stronger communities, and a safer future.
Partnership.
We believe that successful projects begin with successful partnerships. Every community has its own set of unique needs. Together, we work closely with our clients to best understand their challenges and provide reliable, cost-effective solutions that fit their community.
Providence.
We are engineers and technicians. We are friends and neighbors that live in the communities we serve. We are committed to a better future where all communities have sustainable long-term water and wastewater solutions.
We are Providence Enjoying life and developing your career shouldn't be a struggle. However, finding the right balance between work and life can often be quite difficult. At Providence, we believe a part of our success comes from rewarding our employees with flexibility to have a healthy work-life balance. We work with our employees to set up schedules that allow them to realistically develop their careers and enjoy life. Hard work should be put into building a successful career, not balancing life.