Staff Finders Technical
Administrative Assistant IV - Support
Staff Finders Technical, Moline, Illinois, United States
Job Description
Job Description
Job Summary We are seeking a highly experienced and detail-oriented Senior Administrative Assistant to support four senior-level executives. This role is critical in ensuring the smooth execution of daily administrative operations and high-level coordination. The ideal candidate will be an organized self-starter with a proven ability to manage multiple priorities, maintain confidentiality, and communicate effectively across all levels of an organization. Responsibilities Provide high-level administrative support to four executives, including managing calendars, scheduling meetings, and coordinating travel arrangements Prepare, edit, and format executive-level reports, presentations, and correspondence with a high degree of accuracy Serve as a liaison between executives and internal departments to streamline communication and collaboration Coordinate meeting logistics, develop agendas, and compile briefing materials Maintain and improve organizational systems and procedures to enhance efficiency Support and manage special projects or initiatives assigned by executives, ensuring deadlines are met Handle internal and external inquiries with professionalism and discretion Oversee general office operations related to executive support Required Qualifications Minimum of 5 years of administrative experience, including direct support of senior executives Strong critical thinking and problem-solving abilities Excellent organizational skills and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and administrative tools Clear, professional verbal and written communication skills Ability to manage confidential information with integrity Self-directed, proactive, and adaptable in a fast-paced environment Education and/or Experience Associate or Bachelors degree preferred, or equivalent professional experience Prior experience in a corporate or executive support environment strongly preferred If you're a proactive professional with a passion for executive support and a proven ability to manage complex administrative tasks, we encourage you to apply. Join a team where your organizational strengths and attention to detail will make a direct impact.
Job Description
Job Summary We are seeking a highly experienced and detail-oriented Senior Administrative Assistant to support four senior-level executives. This role is critical in ensuring the smooth execution of daily administrative operations and high-level coordination. The ideal candidate will be an organized self-starter with a proven ability to manage multiple priorities, maintain confidentiality, and communicate effectively across all levels of an organization. Responsibilities Provide high-level administrative support to four executives, including managing calendars, scheduling meetings, and coordinating travel arrangements Prepare, edit, and format executive-level reports, presentations, and correspondence with a high degree of accuracy Serve as a liaison between executives and internal departments to streamline communication and collaboration Coordinate meeting logistics, develop agendas, and compile briefing materials Maintain and improve organizational systems and procedures to enhance efficiency Support and manage special projects or initiatives assigned by executives, ensuring deadlines are met Handle internal and external inquiries with professionalism and discretion Oversee general office operations related to executive support Required Qualifications Minimum of 5 years of administrative experience, including direct support of senior executives Strong critical thinking and problem-solving abilities Excellent organizational skills and attention to detail Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and administrative tools Clear, professional verbal and written communication skills Ability to manage confidential information with integrity Self-directed, proactive, and adaptable in a fast-paced environment Education and/or Experience Associate or Bachelors degree preferred, or equivalent professional experience Prior experience in a corporate or executive support environment strongly preferred If you're a proactive professional with a passion for executive support and a proven ability to manage complex administrative tasks, we encourage you to apply. Join a team where your organizational strengths and attention to detail will make a direct impact.