City of Baltimore
Grants and Contracts Administrator - Operations Officer I
City of Baltimore, Baltimore, Maryland, United States, 21276
THIS IS A NON-CIVIL SERVICE POSITION
CITY OF BALTIMORE, MAYOR'S OFFICE OF NEIGHBORHOOD, SAFETY AND ENGAGEMENT
GRANTS AND CONTRACTS ADMINISTRATOR
POSTING DATE:
7/30/2025
HOURS/SALARY RANGE:
Full time, 40 hours/week Salary $ 70,338-112,807
Our Benefits
The city offers a comprehensive benefits package which includes medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits
Get to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits plans. We are excited to have you as a part of the City of Baltimore Team!
SUMMARY OF POSITION
The Grants and Contracts Administrator is responsible for contract preparation, programmatic support, and inter-agency and community coordination connected to the issuance of funding that bridges MONSE's short- and long-term strategic priorities. Programming areas include, but are not limited to, violence prevention, victim services, reentry, community healing, and youth justice. The Administrator will also serve as a redundancy for the Finance Operations Coordinator, handling procurement and invoicing processes as needed. The Grants and Contracts Administrator's work is integral to MONSE's ability to fulfill our mission through funding our work and the work of our partners, ensuring compliance to funding requirements, and developing and supporting partnerships. The successful candidate will deliver at least 60 contracts annually, with a six-week execution for each.
ESSENTIAL FUNCTIONS
(The following examples illustrate the work performed in this position. Position may require some, or all, of these examples; this list is not inclusive. Position may require related duties not listed if necessary to accomplish the work of the agency.)
Contract Preparation Initiate, manage, and track contract life cycle. Work with MONSE Program Managers and vendors to develop and track contract conditions, including budgets, scope of work, and deliverables. Lead contract approval and execution, working in close partnership with agency leadership. Develop and maintain Grants and Contracts User Guide and standard operating procedures. Coordinate vendor negotiation on MONSE's behalf. Partner with the MONSE Finance Operations Coordinator to move contracts from BOE approval to Workday processing and approval without delay. Inter-Agency and Internal Coordination
Coordinate with City Solicitor's Office, Audit, and Comptroller's Office to ensure that contract language protects the City's interests. Participate in Public Safety Grants Committee meeting. Partner with MONSE Grant Writer to develop internal grant reporting systems. Partner to support external grants management requirements. Build strategic relationships within and beyond the Mayor's Office. Assist program managers with grantee support as needed. Develop understanding and aptitude to review, process, and close out grantee invoices. Create requisitions and purchase orders as needed. Problem solve issues and work to reach compromise/consensus, prioritizing effective communication and interagency response time, immediately escalating when support is needed. EDUCATION AND EXPERIENCE REQUIREMENTS
Requirements
-
Bachelor's Degree in Public Administration, Public Policy, Law and/or 3-5 years of experience in grant and contract administration. 2-3 years of project management experience. LICENSE, REGISTRATION AND CERTIFICATE REQUIREMENTS
N/A.
KNOWLEDGE, SKILLS, AND ABILITIES
Collaborative and positive demeanor. Strong desire to make Baltimore a safer place. Must have the ability to synthesize, analyze, and critique effectively. Be a self-starter and accountable to complete tasks and drive performance with minimal oversight. Attention to detail and ability to correlate topics and information, being able to proofread and preliminarily review work to address typos, ensure consistent information across contract and written materials, etc. Creative/imaginative with excellent organizational skills. A demonstrated ability to address/resolve difficult, multi-faceted problems. Excellent oral and written communication skills. Knowledge of or familiarity with local, state and federal government departments or agencies and the local and state philanthropic community is a plus. Familiarity with Workday is a plus.
Additional Information
Background Check
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.
Probation
All people, including current City employees, selected for this position must complete a mandatory six-month probation.
Financial Disclosure:
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8,
and 7-9 of the City Ethics Law.
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER
CITY OF BALTIMORE, MAYOR'S OFFICE OF NEIGHBORHOOD, SAFETY AND ENGAGEMENT
GRANTS AND CONTRACTS ADMINISTRATOR
POSTING DATE:
7/30/2025
HOURS/SALARY RANGE:
Full time, 40 hours/week Salary $ 70,338-112,807
Our Benefits
The city offers a comprehensive benefits package which includes medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits
Get to Know Us
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits plans. We are excited to have you as a part of the City of Baltimore Team!
SUMMARY OF POSITION
The Grants and Contracts Administrator is responsible for contract preparation, programmatic support, and inter-agency and community coordination connected to the issuance of funding that bridges MONSE's short- and long-term strategic priorities. Programming areas include, but are not limited to, violence prevention, victim services, reentry, community healing, and youth justice. The Administrator will also serve as a redundancy for the Finance Operations Coordinator, handling procurement and invoicing processes as needed. The Grants and Contracts Administrator's work is integral to MONSE's ability to fulfill our mission through funding our work and the work of our partners, ensuring compliance to funding requirements, and developing and supporting partnerships. The successful candidate will deliver at least 60 contracts annually, with a six-week execution for each.
ESSENTIAL FUNCTIONS
(The following examples illustrate the work performed in this position. Position may require some, or all, of these examples; this list is not inclusive. Position may require related duties not listed if necessary to accomplish the work of the agency.)
Contract Preparation Initiate, manage, and track contract life cycle. Work with MONSE Program Managers and vendors to develop and track contract conditions, including budgets, scope of work, and deliverables. Lead contract approval and execution, working in close partnership with agency leadership. Develop and maintain Grants and Contracts User Guide and standard operating procedures. Coordinate vendor negotiation on MONSE's behalf. Partner with the MONSE Finance Operations Coordinator to move contracts from BOE approval to Workday processing and approval without delay. Inter-Agency and Internal Coordination
Coordinate with City Solicitor's Office, Audit, and Comptroller's Office to ensure that contract language protects the City's interests. Participate in Public Safety Grants Committee meeting. Partner with MONSE Grant Writer to develop internal grant reporting systems. Partner to support external grants management requirements. Build strategic relationships within and beyond the Mayor's Office. Assist program managers with grantee support as needed. Develop understanding and aptitude to review, process, and close out grantee invoices. Create requisitions and purchase orders as needed. Problem solve issues and work to reach compromise/consensus, prioritizing effective communication and interagency response time, immediately escalating when support is needed. EDUCATION AND EXPERIENCE REQUIREMENTS
Requirements
-
Bachelor's Degree in Public Administration, Public Policy, Law and/or 3-5 years of experience in grant and contract administration. 2-3 years of project management experience. LICENSE, REGISTRATION AND CERTIFICATE REQUIREMENTS
N/A.
KNOWLEDGE, SKILLS, AND ABILITIES
Collaborative and positive demeanor. Strong desire to make Baltimore a safer place. Must have the ability to synthesize, analyze, and critique effectively. Be a self-starter and accountable to complete tasks and drive performance with minimal oversight. Attention to detail and ability to correlate topics and information, being able to proofread and preliminarily review work to address typos, ensure consistent information across contract and written materials, etc. Creative/imaginative with excellent organizational skills. A demonstrated ability to address/resolve difficult, multi-faceted problems. Excellent oral and written communication skills. Knowledge of or familiarity with local, state and federal government departments or agencies and the local and state philanthropic community is a plus. Familiarity with Workday is a plus.
Additional Information
Background Check
Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.
Probation
All people, including current City employees, selected for this position must complete a mandatory six-month probation.
Financial Disclosure:
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8,
and 7-9 of the City Ethics Law.
Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Requests for accommodations should not be attached to the application.
BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER