Indiana University
Program Advisor and STEM Coordinator (Academic Advisor), Groups Scholars Program
Indiana University, Bloomington, Indiana, United States, 47401
The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University (IU) experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.
Created in 1968, the Groups Scholars Program puts first-generation students and those with socioeconomic barriers on the path to college success by providing academic, financial, and social support, helping them attain a bachelor's degree at Indiana University. In addition, students are offered an extensive student support system, including academic advising, tutoring, enrollment in specialized courses, and activities designed to foster academic success and degree completion.
Job Summary
Department-Specific Responsibilities Provides advising, registration advice, and individualized assistance to assigned students from admission through graduation, which could include up to 4 years. Implements advising programs that ensure academic progress and success, such as Registration Outreach, transitional Student Guidance, Early and Mid-Semester Warning systems, Probationary Student Support, Major and Career Decisions, Campus Academic Support and Resources, and others. Maintains contact with all advisees during each semester through in-person meetings, group meetings, phone calls, and email. Communicates available student seminars, workshops, and other support programming for student development. Advises, counsels, and educates students about career resources, job search engines, and graduate school application strategies. Maintains familiarity with all relevant academic policies and procedures. Provides a clear understanding of the required course sequences, pre-requisites, internship, and other educational and career opportunities. Maintains clear and concise advising notes reflecting all advising meetings. Collaborates and communicates with advisors, faculty, staff, and various campus departments and student support offices to develop joint programs and ensure comprehensive support for all Groups Scholars. Responds constructively to a wide range of student inquiries and concerns related to academic needs, personal or private issues, health concerns, family matters, personal relationships, financial concerns, and other matters. Uses sound judgment in responding, referring, and/or calling for additional assistance as the matter dictates. Tracks performance, retention, and graduation rates of assigned students and generates appropriate reports. Maintains confidentiality, complies with university policies, federal and state regulations, and grant and scholarship provisions. Leads the Peer Advisor program by training, mentoring, and guiding Peer Advisors; provides ongoing support in addressing student concerns and complex academic scenarios; and assesses program effectiveness through feedback collection, surveys, and collaborative evaluation with professional advising staff. Serves as the primary liaison between Peer Advisors and professional advising staff. Promotes resource literacy and ensures continuous improvement through feedback and assessment. Attends internal and external meetings, workshops, programs, and conferences to support the position. Creates and delivers the Groups Scholars presentations. Travels inter-campus and intra-campus, as well as within the state of Indiana. General Responsibilities
Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the department's curricular requirements; explains curriculum requirements and school and campus policies. Meets with students in groups and one-on-one to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate. Assists students in making informed decisions about a choice of major and potential career or graduate school direction; helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options. Teaches students how to navigate university systems, academic processes, and policies; empowers student accountability in academic decisions about courses, career direction, and long-term plans; and provides guidance on avenues for increased involvement as an IU student and in the IU community. Refers students to appropriate campus resources, such as academic support resources, placement programs, internships, and overseas study opportunities etc. Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary. Represents the advising function as a presenter at campus meetings and recruiting functions; assists in developing written advising materials for use in student events. Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors. Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree in related field WORK EXPERIENCE
Required
2 years in student affairs, teaching, academic advising, or related field Preferred
3 years in student affairs, teaching, academic advising, or related field Experience in a student-focused, higher education environment is highly desired SKILLS
Required
Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Uses and learns new technology proficiently and changes practices with changing technology Meet Best Practices and National Standards for Academic Advising Understands and meets FERPA requirements Preferred
Strong ability to advise, counsel, and guide students toward academic success and graduation. Ability to work effectively with individuals from a wide range of backgrounds, perspectives, and experiences Excellent planning and organizing skills, sound judgment, and decision-making abilities. Demonstrated ability to solve a variety of problems, whether academic, project management, programming, training, counseling, advising, personal or health issues, or other related student concerns Demonstrated ability to work collaboratively and build excellent rapport among colleagues and others Practical application and experience with database, spreadsheet, word processing, and presentation software, as well as other applications required for data organization and analysis Valid driver's license with an acceptable driving record that is insurable by Indiana University Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments at this site: https://go.iu.edu/aacd-framework
Work Location
This is an in-person position.
Bloomington, Indiana
Advertised Salary
$47,000 - $47,500 annually
Work Hours
Monday Friday, 8:00 am - 5:00 pm
Available for evening and weekend events, which may include travel within and across university campuses as well as within Indiana.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Student Services
Job Family: Academic Advising Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support Telephone: 812-856-1234
Apply for Job
Staff Positions Sign In New User Enable Screen Reader Mode
Created in 1968, the Groups Scholars Program puts first-generation students and those with socioeconomic barriers on the path to college success by providing academic, financial, and social support, helping them attain a bachelor's degree at Indiana University. In addition, students are offered an extensive student support system, including academic advising, tutoring, enrollment in specialized courses, and activities designed to foster academic success and degree completion.
Job Summary
Department-Specific Responsibilities Provides advising, registration advice, and individualized assistance to assigned students from admission through graduation, which could include up to 4 years. Implements advising programs that ensure academic progress and success, such as Registration Outreach, transitional Student Guidance, Early and Mid-Semester Warning systems, Probationary Student Support, Major and Career Decisions, Campus Academic Support and Resources, and others. Maintains contact with all advisees during each semester through in-person meetings, group meetings, phone calls, and email. Communicates available student seminars, workshops, and other support programming for student development. Advises, counsels, and educates students about career resources, job search engines, and graduate school application strategies. Maintains familiarity with all relevant academic policies and procedures. Provides a clear understanding of the required course sequences, pre-requisites, internship, and other educational and career opportunities. Maintains clear and concise advising notes reflecting all advising meetings. Collaborates and communicates with advisors, faculty, staff, and various campus departments and student support offices to develop joint programs and ensure comprehensive support for all Groups Scholars. Responds constructively to a wide range of student inquiries and concerns related to academic needs, personal or private issues, health concerns, family matters, personal relationships, financial concerns, and other matters. Uses sound judgment in responding, referring, and/or calling for additional assistance as the matter dictates. Tracks performance, retention, and graduation rates of assigned students and generates appropriate reports. Maintains confidentiality, complies with university policies, federal and state regulations, and grant and scholarship provisions. Leads the Peer Advisor program by training, mentoring, and guiding Peer Advisors; provides ongoing support in addressing student concerns and complex academic scenarios; and assesses program effectiveness through feedback collection, surveys, and collaborative evaluation with professional advising staff. Serves as the primary liaison between Peer Advisors and professional advising staff. Promotes resource literacy and ensures continuous improvement through feedback and assessment. Attends internal and external meetings, workshops, programs, and conferences to support the position. Creates and delivers the Groups Scholars presentations. Travels inter-campus and intra-campus, as well as within the state of Indiana. General Responsibilities
Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the department's curricular requirements; explains curriculum requirements and school and campus policies. Meets with students in groups and one-on-one to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate. Assists students in making informed decisions about a choice of major and potential career or graduate school direction; helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options. Teaches students how to navigate university systems, academic processes, and policies; empowers student accountability in academic decisions about courses, career direction, and long-term plans; and provides guidance on avenues for increased involvement as an IU student and in the IU community. Refers students to appropriate campus resources, such as academic support resources, placement programs, internships, and overseas study opportunities etc. Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary. Represents the advising function as a presenter at campus meetings and recruiting functions; assists in developing written advising materials for use in student events. Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors. Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree in related field WORK EXPERIENCE
Required
2 years in student affairs, teaching, academic advising, or related field Preferred
3 years in student affairs, teaching, academic advising, or related field Experience in a student-focused, higher education environment is highly desired SKILLS
Required
Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Uses and learns new technology proficiently and changes practices with changing technology Meet Best Practices and National Standards for Academic Advising Understands and meets FERPA requirements Preferred
Strong ability to advise, counsel, and guide students toward academic success and graduation. Ability to work effectively with individuals from a wide range of backgrounds, perspectives, and experiences Excellent planning and organizing skills, sound judgment, and decision-making abilities. Demonstrated ability to solve a variety of problems, whether academic, project management, programming, training, counseling, advising, personal or health issues, or other related student concerns Demonstrated ability to work collaboratively and build excellent rapport among colleagues and others Practical application and experience with database, spreadsheet, word processing, and presentation software, as well as other applications required for data organization and analysis Valid driver's license with an acceptable driving record that is insurable by Indiana University Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments at this site: https://go.iu.edu/aacd-framework
Work Location
This is an in-person position.
Bloomington, Indiana
Advertised Salary
$47,000 - $47,500 annually
Work Hours
Monday Friday, 8:00 am - 5:00 pm
Available for evening and weekend events, which may include travel within and across university campuses as well as within Indiana.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: Student Services
Job Family: Academic Advising Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support Telephone: 812-856-1234
Apply for Job
Staff Positions Sign In New User Enable Screen Reader Mode