Burnett Specialists
Office Administrator
Prestigious commercial real estate firm is seeking an office administrator. Firm offers an incredible employee focused and collaborative culture with strong growth potential opportunities. Responsibilities
Provide an extraordinary and welcoming experience for guests and team members while following all building security procedures. Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meeting rooms including, food orders, IT support and package deliveries. Answer the main line phone promptly and professionally, and transfer calls to appropriate team members. Keep current information on all regional projects and area offices; update and distribute as necessary to be able to track projects and direct incoming calls properly. Communicate with vendors and handle maintenance and problems with office equipment and furniture. Provide travel assistance including arrangement of cabs/Ubers and communicate arrival of guests and clients with on-site staff. Compose, balance, code and submit expense reports for producers in a timely manner, as requested. Order stationery supplies, office supplies, and ensure that supplies remain fully stocked and available. Prepare, code and submit commission recaps and invoices as requested by the producers. Sort and distribute daily correspondence using interoffice mail, scans, delivery services, overnight services, and mail systems. Meter mail and ensure outgoing mail is at mail drop box each afternoon prior to pick up. Coordinate office luncheons/happy hours and birthday celebrations and manages the social spending budget. Participate in the building emergency action team. Understand and adhere to all safety and security protocols. Perform general administrative support as necessary. Requirements
At least 1-2 years' experience handling clerical and administrative duties (real estate experience is a plus). College degree preferred
Prestigious commercial real estate firm is seeking an office administrator. Firm offers an incredible employee focused and collaborative culture with strong growth potential opportunities. Responsibilities
Provide an extraordinary and welcoming experience for guests and team members while following all building security procedures. Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meeting rooms including, food orders, IT support and package deliveries. Answer the main line phone promptly and professionally, and transfer calls to appropriate team members. Keep current information on all regional projects and area offices; update and distribute as necessary to be able to track projects and direct incoming calls properly. Communicate with vendors and handle maintenance and problems with office equipment and furniture. Provide travel assistance including arrangement of cabs/Ubers and communicate arrival of guests and clients with on-site staff. Compose, balance, code and submit expense reports for producers in a timely manner, as requested. Order stationery supplies, office supplies, and ensure that supplies remain fully stocked and available. Prepare, code and submit commission recaps and invoices as requested by the producers. Sort and distribute daily correspondence using interoffice mail, scans, delivery services, overnight services, and mail systems. Meter mail and ensure outgoing mail is at mail drop box each afternoon prior to pick up. Coordinate office luncheons/happy hours and birthday celebrations and manages the social spending budget. Participate in the building emergency action team. Understand and adhere to all safety and security protocols. Perform general administrative support as necessary. Requirements
At least 1-2 years' experience handling clerical and administrative duties (real estate experience is a plus). College degree preferred