Flagship Facility Services, Inc.
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Flagship’s proposal specialist is responsible for the management of activities and stakeholders associated with the development of proposals. The proposal specialist will provide leadership and direction to cross-functional teams assigned to work proposal efforts, ensuring that the proposal response is compliant, compelling, and completed on schedule. The proposal coordinator works with the salesperson to ensure that the opportunity strategies, solutions, themes, and discriminators are woven into the proposal response and that response is completed and delivered to the prospect or client within the prescribed time periods. You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients. Opportunities for advancement Hybrid 3 days in office per week (You may be asked to work your first 90 days in office) Essential Functions Oversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics/formatting, and production Facilitate meetings to develop proposal strategies and solutioning to include collaborating with team to develop win themes, ghost themes, value discriminators, and identify risk Understand company service offerings, experience, and capabilities Review and analyze the RFP/RFQ/RFI to create compliant proposal outlines, compliance matrix, proposal schedule, kickoff meeting materials, or other required proposal development artifacts Review, organize, and edit written documentation to improve clarity Maintain proposal timelines by tracking status of each proposal within the process and providing assignment updates during staff meetings and proposal reviews Collaborate with the Proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposals With the proposal team, analyze RFP/RFI/RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations’ requirements. Establish and maintain the SharePoint collaboration folder for each proposal Leverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators/writers Take ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents Ensure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelines Conduct and document proposal lessons learned and implement actions to improve process efficiency Support proposal delivery and production activities as needed Responsible for the physical proposal production processes – including ensuring appropriate inventory of proposal and print supplies and shipping/tracking of the final submission to the prospect Support special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materials Knowledge and Skills Ability to conduct B2B engagements in a professional and appropriate manner Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Visio Experience with or working knowledge of proposal automation systems in general and Qvidian in particular a plus Excellent communication, organizational skills, and editorial judgement Ability to multi-task in a fast-paced environment. Exceptional people skills Willingness and ability to work overtime as required by deadlines and resource constraints Ability to remain calm during stressful work periods Ability to manage multiple priorities/tasks, and possess strong organizational skills Education and Work Experience Bachelor’s Degree in Marketing, Journalism, or related field 2-4 years’ experience as a proposal coordinator in a proposal development environment At least 2 years’ experience in leading proposals for public entities with costs greater than $15M At least 2 years’ experience in working with an automated proposal application Experience in Facility Services industry preferred but not required Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Marketing Industries Facilities Services Referrals increase your chances of interviewing at Flagship Facility Services, Inc. by 2x Sign in to set job alerts for “Proposal Specialist” roles.
Proposals & Pursuits Coordinator - (Remote)
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Flagship’s proposal specialist is responsible for the management of activities and stakeholders associated with the development of proposals. The proposal specialist will provide leadership and direction to cross-functional teams assigned to work proposal efforts, ensuring that the proposal response is compliant, compelling, and completed on schedule. The proposal coordinator works with the salesperson to ensure that the opportunity strategies, solutions, themes, and discriminators are woven into the proposal response and that response is completed and delivered to the prospect or client within the prescribed time periods. You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients. Opportunities for advancement Hybrid 3 days in office per week (You may be asked to work your first 90 days in office) Essential Functions Oversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics/formatting, and production Facilitate meetings to develop proposal strategies and solutioning to include collaborating with team to develop win themes, ghost themes, value discriminators, and identify risk Understand company service offerings, experience, and capabilities Review and analyze the RFP/RFQ/RFI to create compliant proposal outlines, compliance matrix, proposal schedule, kickoff meeting materials, or other required proposal development artifacts Review, organize, and edit written documentation to improve clarity Maintain proposal timelines by tracking status of each proposal within the process and providing assignment updates during staff meetings and proposal reviews Collaborate with the Proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposals With the proposal team, analyze RFP/RFI/RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations’ requirements. Establish and maintain the SharePoint collaboration folder for each proposal Leverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators/writers Take ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents Ensure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelines Conduct and document proposal lessons learned and implement actions to improve process efficiency Support proposal delivery and production activities as needed Responsible for the physical proposal production processes – including ensuring appropriate inventory of proposal and print supplies and shipping/tracking of the final submission to the prospect Support special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materials Knowledge and Skills Ability to conduct B2B engagements in a professional and appropriate manner Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Visio Experience with or working knowledge of proposal automation systems in general and Qvidian in particular a plus Excellent communication, organizational skills, and editorial judgement Ability to multi-task in a fast-paced environment. Exceptional people skills Willingness and ability to work overtime as required by deadlines and resource constraints Ability to remain calm during stressful work periods Ability to manage multiple priorities/tasks, and possess strong organizational skills Education and Work Experience Bachelor’s Degree in Marketing, Journalism, or related field 2-4 years’ experience as a proposal coordinator in a proposal development environment At least 2 years’ experience in leading proposals for public entities with costs greater than $15M At least 2 years’ experience in working with an automated proposal application Experience in Facility Services industry preferred but not required Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Marketing Industries Facilities Services Referrals increase your chances of interviewing at Flagship Facility Services, Inc. by 2x Sign in to set job alerts for “Proposal Specialist” roles.
Proposals & Pursuits Coordinator - (Remote)
Proposal Integrator – Sustainment -Level 1
Sr. Proposal Specialist - Water/Wastewater Market
Frisco, TX $75,000.00-$115,000.00 2 weeks ago Proposal Management Sr Staff / Lvl 5 / Grand Prairie, Texas
Lead Business Development Proposal Writer
Dallas, TX $95,000.00-$118,000.00 1 month ago Proposal Specialist - Transportation Group
Senior Proposal Manager, Major Pursuits/Top Prospects
Dallas, TX $109,100.00-$202,070.00 2 weeks ago Dallas, TX $78,800.00-$137,800.00 2 weeks ago Dallas, TX $63,000.00-$90,000.00 2 weeks ago Fort Worth, TX $78,800.00-$137,800.00 2 weeks ago Dallas, TX $72,191.44-$108,286.00 3 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr