HRB
Executive Assistant at growing global investment firm in NYC
HRB, New York, New York, us, 10261
Our client, a growing global investment firm is looking for an experienced Executive Assistant to support a team of Investor Partners at their NYC office. The ideal candidate is a team player with the ability to multi-task and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. This position will provide high-level EA support including traditional duties such as calendar, travel, expenses, ad hoc projects and more. The successful candidate will have at least 5+ years of corporate admin experience and will have stellar computer and interpersonal skills. This role is hybrid 4 days on-site.
RESPONSIBILITIES
Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings Coordinating domestic and international travel Handling data entry and reporting as needed via internal systems Tracking and organizing monthly expenses Supporting Senior Leaders / Department involvement in initiatives to improve client service Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage Collaborating with managers and Senior Leaders to identify improvement areas and implement best practices Completing ad-hoc projects as assigned on behalf of Senior Leaders / department Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed
REQUIREMENTS
Bachelor’s degree required Minimum of 5 years’ experience in an administrative role Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate Friendly, upbeat, pleasant demeanor Excellent verbal and written communication skills Experience booking complex, global travel Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities Proactive problem-solving abilities A “no task is too small” attitude Ability to handle changing demands in fast-paced environment with strong multi-tasking skills Ability to take initiative and work independently while demonstrating strong teamwork
SALARY $110-115K base (DOE) + paid OT + discretionary bonus opportunity + benefits + perks
HOURS 8:30am – 5:30pm 4x a week on-site
#J-18808-Ljbffr
RESPONSIBILITIES
Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings Coordinating domestic and international travel Handling data entry and reporting as needed via internal systems Tracking and organizing monthly expenses Supporting Senior Leaders / Department involvement in initiatives to improve client service Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage Collaborating with managers and Senior Leaders to identify improvement areas and implement best practices Completing ad-hoc projects as assigned on behalf of Senior Leaders / department Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed
REQUIREMENTS
Bachelor’s degree required Minimum of 5 years’ experience in an administrative role Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate Friendly, upbeat, pleasant demeanor Excellent verbal and written communication skills Experience booking complex, global travel Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities Proactive problem-solving abilities A “no task is too small” attitude Ability to handle changing demands in fast-paced environment with strong multi-tasking skills Ability to take initiative and work independently while demonstrating strong teamwork
SALARY $110-115K base (DOE) + paid OT + discretionary bonus opportunity + benefits + perks
HOURS 8:30am – 5:30pm 4x a week on-site
#J-18808-Ljbffr