Bloom Talent
Executive Assistant to Partner at Investment Firm
Bloom Talent, New York, New York, us, 10261
Private equity firm is looking for a polished Executive Assistant to be the trusted right hand to a dynamic Partner. This is an incredible opportunity to support a successful former Founder of a unicorn startup with potential for long-term growth! You will provide support to the Partner through detailed calendar management, travel planning, and high-stakes stakeholder interactions with influential figures in tech and finance. You will also assist with exciting projects like the Partner's podcast, scheduling guests, light content creation, and gifting. Working closely with the Partner's Personal Assistant, you'll ensure seamless coordination between professional and personal priorities. Someone who thrives in fast-paced, ever-changing environments and can represent the Partner with exceptional executive presence. This role is primarily in-office in NYC with flexibility to work from home when the Partner is out or traveling. 130-140K+ DOE + benefits, 401k, and flexible PTO.
Responsibilities:
Provide high-touch support to the Partner to ensure smooth daily operations. Manage calendars with exceptional attention to detail, coordinating recurring meetings, board events, time zone differences, and high-profile stakeholder meetings while ensuring no conflicts or double-booking occurs. Partner closely with the Personal Assistant to ensure seamless alignment across professional and personal commitments through weekly sync meetings and ongoing coordination. Keep a pulse of the Partner's schedule, location, and travel plans to anticipate needs and provide proactive support, including real-time travel monitoring and flexible booking arrangements to accommodate last-minute changes. Handle and triage incoming communications, being looped into email threads, ensuring prompt and appropriate follow-up to maintain momentum on key priorities. Prepare the Partner for meetings and board events, ensuring all logistics, materials, details, and guest experience elements are handled with white glove service standards, including proper briefing materials and anticipatory support. Coordinate travel logistics in partnership with an external travel agency, including oversight of flights and accommodations booked by vendors, direct coordination of ground transportation and transfers, and creation of detailed itineraries with meeting notes, security details, and logistical information. Support podcast operations, including guest scheduling, light content editing, social media clip creation, and equipment coordination. Represent the Partner with exceptional executive presence when greeting and hosting guests, stakeholders, and high-profile individuals, maintaining professionalism and polish. Provide support with gifting and writing cards for the Partner and spouse. Provide coverage and support for personal administrative tasks when the Personal Assistant is unavailable. Execute ad hoc projects. Qualifications:
Previous 4+ years of experience as an Executive Assistant supporting senior-level leadership in dynamic, fast-paced environments—experience in private equity, finance, or startups is a plus! Flexible and composed in handling changing priorities; adaptable and resourceful under pressure. Strong understanding of how to support an individual based on their working style and preferences, with the ability to anticipate needs. Excellent interpersonal skills with emotional intelligence and professionalism in both written and verbal communication. Ability to represent the Partner with discretion and polish in internal and external interactions. Experience coordinating with high-level stakeholders and maintaining confidentiality at all times. Highly organized and detail-oriented, with the ability to manage multiple priorities independently. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles. #J-18808-Ljbffr
Provide high-touch support to the Partner to ensure smooth daily operations. Manage calendars with exceptional attention to detail, coordinating recurring meetings, board events, time zone differences, and high-profile stakeholder meetings while ensuring no conflicts or double-booking occurs. Partner closely with the Personal Assistant to ensure seamless alignment across professional and personal commitments through weekly sync meetings and ongoing coordination. Keep a pulse of the Partner's schedule, location, and travel plans to anticipate needs and provide proactive support, including real-time travel monitoring and flexible booking arrangements to accommodate last-minute changes. Handle and triage incoming communications, being looped into email threads, ensuring prompt and appropriate follow-up to maintain momentum on key priorities. Prepare the Partner for meetings and board events, ensuring all logistics, materials, details, and guest experience elements are handled with white glove service standards, including proper briefing materials and anticipatory support. Coordinate travel logistics in partnership with an external travel agency, including oversight of flights and accommodations booked by vendors, direct coordination of ground transportation and transfers, and creation of detailed itineraries with meeting notes, security details, and logistical information. Support podcast operations, including guest scheduling, light content editing, social media clip creation, and equipment coordination. Represent the Partner with exceptional executive presence when greeting and hosting guests, stakeholders, and high-profile individuals, maintaining professionalism and polish. Provide support with gifting and writing cards for the Partner and spouse. Provide coverage and support for personal administrative tasks when the Personal Assistant is unavailable. Execute ad hoc projects. Qualifications:
Previous 4+ years of experience as an Executive Assistant supporting senior-level leadership in dynamic, fast-paced environments—experience in private equity, finance, or startups is a plus! Flexible and composed in handling changing priorities; adaptable and resourceful under pressure. Strong understanding of how to support an individual based on their working style and preferences, with the ability to anticipate needs. Excellent interpersonal skills with emotional intelligence and professionalism in both written and verbal communication. Ability to represent the Partner with discretion and polish in internal and external interactions. Experience coordinating with high-level stakeholders and maintaining confidentiality at all times. Highly organized and detail-oriented, with the ability to manage multiple priorities independently. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles. #J-18808-Ljbffr