HR Assistant (Administrative Assistant II) (Contractual)

Salary: $19.55 Hourly
Location : Main - 205 N. Dixie Hwy West Palm Beach, FL
Job Type: Full-Time
Department: Human Resources
Opening Date: 07/28/2025
SUMMARY
The primary function of the Human Resources Assistant is to provide advanced administrative, organizational, coordinating, and clerical support to the Human Resources Team. These tasks include (but is not limited to) conducting reference checks, sending correspondences, assembling training materials, maintaining confidential HR documents, creating interview materials and providing administrative assistance to other departments during special projects. The Human Resources Assistant reports directly to the Human Resources Manager.
ESSENTIAL DUTIES

• Conduct reference checks
• Send correspondences to relevant stakeholders.
• Maintain and update reports and binders.
• Maintain the New Employee Orientation bi-monthly attendance list and invite.
• Send "First Day" emails to all candidates.
• Track attendance of various Human Resources events.
• Serve as the primary back up to the front desk receptionist.
• Deliver and retrieve documents from relevant departments and parties.
• Answer and transfer calls on a multi-line phone system and greet visitors.
• Provide information and direct callers/visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court Administration.
• Process sensitive/confidential documents.
• Set up and maintain files, books, records, and other departmental systems of responsibility.
• Provide clerical assistance to the Americans with Disabilities Act (ADA) Coordinator.
• Type documents, maintain calendars and process mail.
• Establish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public.
• Assist in maintaining files in file room
• Shred documents

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
MINIMUM QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES
High School Diploma (or GED) and a minimum of one year of college or vocational school education in office skills, computer or closely related field; plus a minimum of two years related experience.
PREFERRED:

• Bachelor's Degree; major in Human Resources

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
KNOWLEDGE SKILLS AND ABILITIES:

• Exceptional written and verbal communication skills
• Ability to organize documents physically and electronically
• Telephone skills
• Detailed oriented
• Accurate use of the English language and grammar
• Ability to work independently
• Ability to interact with a diverse set of people in an open, friendly, customer-oriented manner
• Ability to maintain records and perform clerical work
• Ability to follow instructions
• Organization skills

ADDITIONAL INFORMATION
NOTICE:
Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.
If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call "711."
STATE BENEFITS PLAN:

• State Group Insurance Health Plan is only $50 (monthly) for individual coverage; and $180 (monthly) for family coverage!
  • HMO - United Healthcare
• OPS Retirement Plan: Contractual employees are required to contribute 7.5% to the State of Florida Social Security Alternative Plan.
• A wide range of additional State benefits, including, but not limited to dental, vision, and disability insurance!
• Tax-free Flexible Spending Account and Health Savings Account!
• Cellular Plan Discounts!

OPS positions are only compensated for time worked.
OPS positions are not eligible for paid time off. This includes holidays and time out of the office.