Aston Carter
Administration Assistant (Operations)
Aston Carter, Fort Lauderdale, Florida, United States, 33332
Operations Assistant
The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff. Responsibilities
Manage the answering and transferring of all incoming calls. Greet and direct all visitors and non-visitors in the lobby area. Electronically process all incoming mail. Prepare outgoing mail and overnight deliveries. Coordinate scheduling and set up of all conference rooms for employees and clients. Coordinate lunch meetings, including ordering, set up, and clean up. Maintain cleanliness of conference rooms, lobby, and kitchen. Distribute faxes via email continuously throughout the day. Collaborate with the property management company to report building maintenance and repair issues. Maintain contact lists for the office. Order office supplies and maintain sufficient stock levels. Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support. Essential Skills
Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.). Detail-oriented with strong multi-tasking abilities. Excellent administrative support and data entry skills. Strong phone communication skills. Ability to take detailed notes in CRM systems. Additional Skills & Qualifications
At least 1-2 years of experience in a receptionist or customer service role in an office environment. Excellent oral and written English communication skills. Superior customer service and problem-solving skills. Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems. Ability to work in a team environment. Work Environment
The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in. Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Weston,FL. Application Deadline
This position is anticipated to close on Aug 15, 2025.
The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff. Responsibilities
Manage the answering and transferring of all incoming calls. Greet and direct all visitors and non-visitors in the lobby area. Electronically process all incoming mail. Prepare outgoing mail and overnight deliveries. Coordinate scheduling and set up of all conference rooms for employees and clients. Coordinate lunch meetings, including ordering, set up, and clean up. Maintain cleanliness of conference rooms, lobby, and kitchen. Distribute faxes via email continuously throughout the day. Collaborate with the property management company to report building maintenance and repair issues. Maintain contact lists for the office. Order office supplies and maintain sufficient stock levels. Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support. Essential Skills
Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.). Detail-oriented with strong multi-tasking abilities. Excellent administrative support and data entry skills. Strong phone communication skills. Ability to take detailed notes in CRM systems. Additional Skills & Qualifications
At least 1-2 years of experience in a receptionist or customer service role in an office environment. Excellent oral and written English communication skills. Superior customer service and problem-solving skills. Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems. Ability to work in a team environment. Work Environment
The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in. Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type
This is a fully onsite position in Weston,FL. Application Deadline
This position is anticipated to close on Aug 15, 2025.