AssistRx
Executive Assistant
About AssistRx: Voted Top Work Places 3 years in a row, AssistRx understands that the key to success is our fantastic team members. AssistRx has engineered the perfect blend of technology and talent to deliver best in class results. We believe that access to specialty therapies transforms lives and is achieved through the powerful combination of our people and technology. Want to know more? Follow us on LinkedIn to find out how our team members are #TransformingLives. The Executive Assistant provides high-level administrative support to company executives. This position is responsible for managing calendars, coordinating meetings and travel, handling communications, and ensuring smooth operations across the executive's areas of responsibility. The ideal candidate is organized, discreet, and proactive, with the ability to manage multiple priorities in a fast-paced environment. On-Site Requirement: This is a hybrid position requiring on-site three days per week at either our Maitland or SouthPark Orlando office locations. Core Administrative Support Manage executive calendars, including scheduling meetings, appointments, and travel Coordinate logistics for internal and external meetings Screen and prioritize incoming communications (emails, calls, and messages) Prepare documents, reports, and presentations for meetings and executive briefings Handle complex travel arrangements, including flights, accommodations, and itineraries, and process expense reports Communication & Liaison Act as the primary liaison between the executive and internal or external stakeholders Draft, review, and send communications on behalf of the executive Facilitate communication between the executive, departments, and leadership teams Operational & Project Support Track key tasks, timelines, and deliverables to support project management Assist with preparing leadership reports and data summaries Provide administrative support for HR or finance-related processes (e.g., approvals, onboarding, vendor coordination) Office & Team Support Onboard new team members or interns supporting the executive's area Manage executive's contact lists and CRM systems Support executive's team with other general administrative tasks Performs other related duties as assigned by management
About AssistRx: Voted Top Work Places 3 years in a row, AssistRx understands that the key to success is our fantastic team members. AssistRx has engineered the perfect blend of technology and talent to deliver best in class results. We believe that access to specialty therapies transforms lives and is achieved through the powerful combination of our people and technology. Want to know more? Follow us on LinkedIn to find out how our team members are #TransformingLives. The Executive Assistant provides high-level administrative support to company executives. This position is responsible for managing calendars, coordinating meetings and travel, handling communications, and ensuring smooth operations across the executive's areas of responsibility. The ideal candidate is organized, discreet, and proactive, with the ability to manage multiple priorities in a fast-paced environment. On-Site Requirement: This is a hybrid position requiring on-site three days per week at either our Maitland or SouthPark Orlando office locations. Core Administrative Support Manage executive calendars, including scheduling meetings, appointments, and travel Coordinate logistics for internal and external meetings Screen and prioritize incoming communications (emails, calls, and messages) Prepare documents, reports, and presentations for meetings and executive briefings Handle complex travel arrangements, including flights, accommodations, and itineraries, and process expense reports Communication & Liaison Act as the primary liaison between the executive and internal or external stakeholders Draft, review, and send communications on behalf of the executive Facilitate communication between the executive, departments, and leadership teams Operational & Project Support Track key tasks, timelines, and deliverables to support project management Assist with preparing leadership reports and data summaries Provide administrative support for HR or finance-related processes (e.g., approvals, onboarding, vendor coordination) Office & Team Support Onboard new team members or interns supporting the executive's area Manage executive's contact lists and CRM systems Support executive's team with other general administrative tasks Performs other related duties as assigned by management