Mighty Meals
Job Description
Job Description Salary: Salary Range: $50,000+ annually Job Title: Administrative Assistant Department: Executive Office Reports To: CEO / Executive Team Member Location: Gainesville, VA Employment Type: Full-Time
Job Summary: The Administrative Assistant is a key strategic partner to the executive team, responsible for enhancing efficiency through exceptional organizational and communication skills. This role supports day-to-day operations, manages critical schedules, facilitates communication, and ensures timely execution of high-level tasks and projects. The Executive Assistant must demonstrate professionalism, discretion, and proactive problem-solving in a fast-paced environment.
Key Responsibilities: Calendar Management Schedule and coordinate meetings, appointments, and events Prioritize competing demands to avoid scheduling conflicts Ensure the executives time is used effectively and strategically Email & Communication Management Monitor, screen, and organize incoming communications Draft and send responses on behalf of the executive Ensure timely follow-up and clear, professional communication Travel Coordination Arrange domestic and international travel including flights, hotels, and ground transportation Prepare detailed travel itineraries and ensure smooth trip execution Handle last-minute changes and troubleshooting as needed Meeting Preparation & Support Prepare meeting agendas, presentations, and background materials Take clear and concise meeting notes and distribute action items Coordinate logistics for both in-person and virtual meetings Project Management Assist in the planning and tracking of executive-led projects Ensure deadlines and deliverables are met Collaborate across departments to gather information and support execution Confidential Support Manage and protect sensitive information with the highest level of discretion Handle HR documents, performance discussions, and business strategy materials securely Decision Support Conduct research, summarize findings, and present recommendations Assist in preparing executive summaries and decision-making materials Anticipate needs and propose solutions proactively
Qualifications: Proven experience as an Administrative Assistant or in a similar role Exceptional organizational and time-management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software Experience in project coordination or management a plus Ability to handle confidential information with integrity Bachelors degree preferred, or equivalent work experience
Key Attributes for Success: Proactive and self-motivated Calm under pressure and adaptable to change Detail-oriented with a high level of accuracy Collaborative and team-focused Discreet and trustworthy
Job Description Salary: Salary Range: $50,000+ annually Job Title: Administrative Assistant Department: Executive Office Reports To: CEO / Executive Team Member Location: Gainesville, VA Employment Type: Full-Time
Job Summary: The Administrative Assistant is a key strategic partner to the executive team, responsible for enhancing efficiency through exceptional organizational and communication skills. This role supports day-to-day operations, manages critical schedules, facilitates communication, and ensures timely execution of high-level tasks and projects. The Executive Assistant must demonstrate professionalism, discretion, and proactive problem-solving in a fast-paced environment.
Key Responsibilities: Calendar Management Schedule and coordinate meetings, appointments, and events Prioritize competing demands to avoid scheduling conflicts Ensure the executives time is used effectively and strategically Email & Communication Management Monitor, screen, and organize incoming communications Draft and send responses on behalf of the executive Ensure timely follow-up and clear, professional communication Travel Coordination Arrange domestic and international travel including flights, hotels, and ground transportation Prepare detailed travel itineraries and ensure smooth trip execution Handle last-minute changes and troubleshooting as needed Meeting Preparation & Support Prepare meeting agendas, presentations, and background materials Take clear and concise meeting notes and distribute action items Coordinate logistics for both in-person and virtual meetings Project Management Assist in the planning and tracking of executive-led projects Ensure deadlines and deliverables are met Collaborate across departments to gather information and support execution Confidential Support Manage and protect sensitive information with the highest level of discretion Handle HR documents, performance discussions, and business strategy materials securely Decision Support Conduct research, summarize findings, and present recommendations Assist in preparing executive summaries and decision-making materials Anticipate needs and propose solutions proactively
Qualifications: Proven experience as an Administrative Assistant or in a similar role Exceptional organizational and time-management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software Experience in project coordination or management a plus Ability to handle confidential information with integrity Bachelors degree preferred, or equivalent work experience
Key Attributes for Success: Proactive and self-motivated Calm under pressure and adaptable to change Detail-oriented with a high level of accuracy Collaborative and team-focused Discreet and trustworthy