Executive Assistant– Healthcare/ Office hours #HCL

Responsibilities: 1. Administrative Support to Department Heads: · Provide administrative assistance to Clinical and/or Operations Head of Department (HOD), including calendaring, scheduling meetings, and managing communications. 2. Operations Support for Facility: · Update, maintain, and publish staff rosters. · Provide secretariat support for meetings, including booking rooms and setting up necessary equipment (e.g., projectors). · Maintain staff records such as mask fitting, vaccination, and mandatory training records. · Assist in onboarding and offboarding processes, including applications for IT access, desk assignments, and orientation coordination. · Verify staff attendance and claims records, and process various claims (e.g., transport, conference, shift allowances). · Source and purchase items for the operations of the facility, including stationery and furniture. · Assist in raising purchase requests and coordinate deliveries for consumables and installations for complex procurement. 3. Department Secretary Support for Emergency Medicine: · Coordinate with Clinical Services to ensure compliance with requirements for: · Supervision of conditionally registered medical staff (e.g., assigning and monitoring supervisors, submitting supervision reports). · Serve as a liaison with external parties, managing inter-hospital/external billing for activities like doctors’ teaching sessions and court attendances. · Maintain subscriptions, licenses, and copyright purchases for the department. · Assist with research-related administration, including collating doctors' research projects and submissions. Job Requirements: · Preferred Diploma or GCE 'A' Levels with 4-6 years of related experience. · Healthcare experience is preferred. · Strong ability to multi-task and manage projects effectively. · Excellent communication and interpersonal skills, with the ability to interact at all organizational levels. · Proficiency in Microsoft Office is essential. · Strong analytical skills with the ability to improve processes efficiently. If you are interested in any of the positions, do kindly drop your most updated resume to kaileylee@recruitexpress.com.sg Kailey Lee Jia Yueh EA Personnel No: R24126040 Recruit Express Pte Ltd (Healthcare & Lifesciences Division) EA License: 99C4599

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