Prince William County
Senior Business Systems Analyst - Vendor Maintenance
Prince William County, Virginia, Minnesota, United States, 55792
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Senior Business Systems Analyst - Vendor Maintenance
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Prince William County 1 week ago Be among the first 25 applicants Join to apply for the
Senior Business Systems Analyst - Vendor Maintenance
role at
Prince William County Get AI-powered advice on this job and more exclusive features. Introduction
Are you a proven leader? Are you tired of contracting work or commuting long hours? Do you have customer service experience with financials systems and vendor relations? Do you want to help drive creative effective solutions to business problems? If you answer yes to these questions, then Prince William County Government is the place for you. The Financial System Services Division is seeking a senior level Business Systems Analyst to join our team. You will learn skills to support the financial system and business applications to support Prince William County Finance Department. The role will analyze user needs, evaluate alternatives, and recommend solutions to business processes and needs. We are looking for someone who is eager to provide customer service to internal and external customers, providing guidance, support and making recommendations. If you are ready for a challenging and rewarding position to support the County's objectives and make a positive impact within Prince William County community, apply today.
About This Role
Support subject areas involving Accounts Payable, Purchasing, Vendor Maintenance, Accounts Receivable, Cash Management and Fixed Assets using the Order to Cash (O2C), Budget to Report (B2R) and Procure to Pay (P2P) processes. Provide day-to-day applications support to end users which includes troubleshooting and resolving related issues over the phone and through screen sharing Properly handle confidential company and supplier information Maintains the Supplier Portal ("the Portal") and approves Suppliers changes including additions and information updates. Processes new supplier start-up and update requests. Understands each required supplier file field along with its purpose. Completes and maintains the data accordingly. Performs TIN matching to confirm supplier legitimacy. Ensures all data required for IRS Tax Form-1099 data collection and reporting is complete and accurate. Ensure all required documentation (Form W-9, ACH Authorization, TIN matching results, etc.) exists and is correctly attached to supplier's system record. Ensures all addresses and locations are complete, accurate and result in correct supplier ordering, requisitioning and payment. Ensures unique, current supplier records. Inactivates obsolete and duplicate records. Provides exemplary customer service and support to suppliers for Portal use including registration, updates and using key features. Understands and communicates the importance of the features and requirements of Portal usage including invoice uploading and maintenance of Form-1099 information. Proactively monitors suppliers who do business with the Community but have not yet registered through Portal. Makes registration courtesy follow-up calls. Tracks and reports issues with Portal usage to manager for possible escalation to IT for Portal product improvement. Prioritizes daily workload to ensure open service and support requests are satisfied within one business day of request. Fulfills customer requests for password resets. Researches and analyzes Portal issues, determines underlying causes and provides solutions for routine technical issues. Works throughout the year to ensure all supplier information is accurate for year-end processing. Comply with all statutory and other legal requirements for form processing. Works with suppliers to emphasize the need to maintain current address information including Taxpayer Identification Numbers (TINs). Guiding suppliers through the process of resetting their password, enrolling a phone number for receiving one-time passcodes, and configuring security questions. Explain the different ways suppliers can log in using MFA (e.g., via SMS code or authenticator app). Establish, document, and enforce guidelines and procedures
Minimum requirements:
High school diploma or G.E.D. and 6 years of Enterprise Resource Planning (ERP) system experience with emphasis and focus on supplier portal and vendor maintenance support with solid foundation of procurement experience related to supplier registration support.
Preferences : The successful candidate will have job experience and knowledge in:
Strong Public Sector Financials GL, AR, AP, PO, Project/Grant Module Oracle Cloud Fusion experience preferred or other complex financial systems experience Ability to multitask and work across many cross functional and matrix teams Demonstrated skills in team building, staff supervision, program implementation and maintenance and customer service Ability to communicate both orally and in writing; able to work cooperatively with all levels of staff Ability to maintain effective working relationships with the public and staff Ability to work independently and cooperatively as part of a team.
Work Schedule
This position is scheduled to work Monday through Friday from 8:00 to 5:00.
This position is a hybrid teleworking eligible role that will require in-office schedule 3 times a week and may alternate as business needs change.
Hiring Salary Range : $76,069.50 - $104,676.00/yr.
We Also Offer Great Benefits Including
Retirement from the Virginia Retirement System (VRS) 401a and 457 retirement savings and investment plans Paid Annual Leave Paid Personal Leave Paid Sick Leave Paid Holidays Optional Group Medical and Dental Health Plans Optional Group Life Insurance An Employee Assistance Program (EAP) Career Development Opportunities
Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.
Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:
Temporary Provisional Seasonal employees
Click on the link below to explore our plans and rates.
Prince William County Benefit Programs
01
By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.
Yes, I acknowledge and understand the above statement and wish to continue in this process. No, I do not wish to proceed any further in this process.
02
Please select the response that best represents your highest level of completed education. Please ensure that the option you select corresponds with what is documented in the education section of your application.
Masters Degree in Accounting, Finance, Business Administration or related field with major coursework in Accounting Unrelated Masters Degree Bachelors Degree in Accounting, Finance, Business Administration or related field with major coursework in Accounting Unrelated Bachelor's Degree Associate's Degree Some college or trade school education High School Diploma or GED None of the above
03
Please quantify your experience with complex automated accounting systems, with an emphasis on ERP systems, emphasis and focus on supplier portal and vendor maintenance support with solid foundation of procurement experience related to supplier registration support. If you have this experience, ensure this experience is clearly detailed and documented in the work history section of your application.
6 years or more of experience 5 years of experience 4 years or more experience. 3 years of experience. 2 years of experience. 1 year or less experience. No experience.
04
Which automated financial management systems do you have experience with? Be sure to describe your experience with them in your application.
Oracle EBS 12.2.x Oracle Hyperion Oracle Cloud EPM Oracle OBIEE Spreadsheet Server Oracle Cloud Financials Other Financial Management Systems No experience with financial management systems
05
Please indicate any of the following areas for which you have experience. Please make sure that the options you select correspond with what is documented in the work history section of your application in detail. (check all that apply)
Providing technical or functional "help desk" type of support for an automated Financial Management System Creating, updating or maintaining Oracle Financial software System tables, user profiles, templates, etc. Developing and conducting technical training for new or inexperienced Working with Financial Management system implementation. Customer service/team environment. (For a single project or ongoing shared work environment, define your role in your application.) Oracle Enterprise Resource Planning (ERP) systems Working with relational database report writers.
06
Do you receive any benefits from county or state funded financial management programs?
Yes No
07
Please indicate the type of staff you have supervised.
Full Time Part-Time Contractor None Required Question Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Contract Job function
Job function
Information Technology Industries
Government Administration Referrals increase your chances of interviewing at Prince William County by 2x Sign in to set job alerts for Senior Business System Analyst roles.
Quantico, VA $74,000.00-$118,000.00 6 days ago Business Analyst - Journeyman / Scrum Master
BUSINESS FINANCIAL MANAGER / ANALYST (SENIOR LEVEL) (C) TARS
Senior Business Systems Analyst - Operations
Prince William County, VA $76,069.50-$104,676.00 1 week ago Senior Business Systems Analyst - Operations
Woodbridge, VA $76,069.50-$104,676.00 2 weeks ago Woodbridge, VA $76,069.50-$104,676.00 2 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Senior Business Systems Analyst - Vendor Maintenance
role at
Prince William County 1 week ago Be among the first 25 applicants Join to apply for the
Senior Business Systems Analyst - Vendor Maintenance
role at
Prince William County Get AI-powered advice on this job and more exclusive features. Introduction
Are you a proven leader? Are you tired of contracting work or commuting long hours? Do you have customer service experience with financials systems and vendor relations? Do you want to help drive creative effective solutions to business problems? If you answer yes to these questions, then Prince William County Government is the place for you. The Financial System Services Division is seeking a senior level Business Systems Analyst to join our team. You will learn skills to support the financial system and business applications to support Prince William County Finance Department. The role will analyze user needs, evaluate alternatives, and recommend solutions to business processes and needs. We are looking for someone who is eager to provide customer service to internal and external customers, providing guidance, support and making recommendations. If you are ready for a challenging and rewarding position to support the County's objectives and make a positive impact within Prince William County community, apply today.
About This Role
Support subject areas involving Accounts Payable, Purchasing, Vendor Maintenance, Accounts Receivable, Cash Management and Fixed Assets using the Order to Cash (O2C), Budget to Report (B2R) and Procure to Pay (P2P) processes. Provide day-to-day applications support to end users which includes troubleshooting and resolving related issues over the phone and through screen sharing Properly handle confidential company and supplier information Maintains the Supplier Portal ("the Portal") and approves Suppliers changes including additions and information updates. Processes new supplier start-up and update requests. Understands each required supplier file field along with its purpose. Completes and maintains the data accordingly. Performs TIN matching to confirm supplier legitimacy. Ensures all data required for IRS Tax Form-1099 data collection and reporting is complete and accurate. Ensure all required documentation (Form W-9, ACH Authorization, TIN matching results, etc.) exists and is correctly attached to supplier's system record. Ensures all addresses and locations are complete, accurate and result in correct supplier ordering, requisitioning and payment. Ensures unique, current supplier records. Inactivates obsolete and duplicate records. Provides exemplary customer service and support to suppliers for Portal use including registration, updates and using key features. Understands and communicates the importance of the features and requirements of Portal usage including invoice uploading and maintenance of Form-1099 information. Proactively monitors suppliers who do business with the Community but have not yet registered through Portal. Makes registration courtesy follow-up calls. Tracks and reports issues with Portal usage to manager for possible escalation to IT for Portal product improvement. Prioritizes daily workload to ensure open service and support requests are satisfied within one business day of request. Fulfills customer requests for password resets. Researches and analyzes Portal issues, determines underlying causes and provides solutions for routine technical issues. Works throughout the year to ensure all supplier information is accurate for year-end processing. Comply with all statutory and other legal requirements for form processing. Works with suppliers to emphasize the need to maintain current address information including Taxpayer Identification Numbers (TINs). Guiding suppliers through the process of resetting their password, enrolling a phone number for receiving one-time passcodes, and configuring security questions. Explain the different ways suppliers can log in using MFA (e.g., via SMS code or authenticator app). Establish, document, and enforce guidelines and procedures
Minimum requirements:
High school diploma or G.E.D. and 6 years of Enterprise Resource Planning (ERP) system experience with emphasis and focus on supplier portal and vendor maintenance support with solid foundation of procurement experience related to supplier registration support.
Preferences : The successful candidate will have job experience and knowledge in:
Strong Public Sector Financials GL, AR, AP, PO, Project/Grant Module Oracle Cloud Fusion experience preferred or other complex financial systems experience Ability to multitask and work across many cross functional and matrix teams Demonstrated skills in team building, staff supervision, program implementation and maintenance and customer service Ability to communicate both orally and in writing; able to work cooperatively with all levels of staff Ability to maintain effective working relationships with the public and staff Ability to work independently and cooperatively as part of a team.
Work Schedule
This position is scheduled to work Monday through Friday from 8:00 to 5:00.
This position is a hybrid teleworking eligible role that will require in-office schedule 3 times a week and may alternate as business needs change.
Hiring Salary Range : $76,069.50 - $104,676.00/yr.
We Also Offer Great Benefits Including
Retirement from the Virginia Retirement System (VRS) 401a and 457 retirement savings and investment plans Paid Annual Leave Paid Personal Leave Paid Sick Leave Paid Holidays Optional Group Medical and Dental Health Plans Optional Group Life Insurance An Employee Assistance Program (EAP) Career Development Opportunities
Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.
Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:
Temporary Provisional Seasonal employees
Click on the link below to explore our plans and rates.
Prince William County Benefit Programs
01
By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.
Yes, I acknowledge and understand the above statement and wish to continue in this process. No, I do not wish to proceed any further in this process.
02
Please select the response that best represents your highest level of completed education. Please ensure that the option you select corresponds with what is documented in the education section of your application.
Masters Degree in Accounting, Finance, Business Administration or related field with major coursework in Accounting Unrelated Masters Degree Bachelors Degree in Accounting, Finance, Business Administration or related field with major coursework in Accounting Unrelated Bachelor's Degree Associate's Degree Some college or trade school education High School Diploma or GED None of the above
03
Please quantify your experience with complex automated accounting systems, with an emphasis on ERP systems, emphasis and focus on supplier portal and vendor maintenance support with solid foundation of procurement experience related to supplier registration support. If you have this experience, ensure this experience is clearly detailed and documented in the work history section of your application.
6 years or more of experience 5 years of experience 4 years or more experience. 3 years of experience. 2 years of experience. 1 year or less experience. No experience.
04
Which automated financial management systems do you have experience with? Be sure to describe your experience with them in your application.
Oracle EBS 12.2.x Oracle Hyperion Oracle Cloud EPM Oracle OBIEE Spreadsheet Server Oracle Cloud Financials Other Financial Management Systems No experience with financial management systems
05
Please indicate any of the following areas for which you have experience. Please make sure that the options you select correspond with what is documented in the work history section of your application in detail. (check all that apply)
Providing technical or functional "help desk" type of support for an automated Financial Management System Creating, updating or maintaining Oracle Financial software System tables, user profiles, templates, etc. Developing and conducting technical training for new or inexperienced Working with Financial Management system implementation. Customer service/team environment. (For a single project or ongoing shared work environment, define your role in your application.) Oracle Enterprise Resource Planning (ERP) systems Working with relational database report writers.
06
Do you receive any benefits from county or state funded financial management programs?
Yes No
07
Please indicate the type of staff you have supervised.
Full Time Part-Time Contractor None Required Question Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Contract Job function
Job function
Information Technology Industries
Government Administration Referrals increase your chances of interviewing at Prince William County by 2x Sign in to set job alerts for Senior Business System Analyst roles.
Quantico, VA $74,000.00-$118,000.00 6 days ago Business Analyst - Journeyman / Scrum Master
BUSINESS FINANCIAL MANAGER / ANALYST (SENIOR LEVEL) (C) TARS
Senior Business Systems Analyst - Operations
Prince William County, VA $76,069.50-$104,676.00 1 week ago Senior Business Systems Analyst - Operations
Woodbridge, VA $76,069.50-$104,676.00 2 weeks ago Woodbridge, VA $76,069.50-$104,676.00 2 weeks ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr