Mechanics' Institute
Accounts Payable Administrator
Mechanics' Institute, San Francisco, California, United States, 94199
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Accounts Payable Administrator
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Mechanics' Institute 1 week ago Be among the first 25 applicants Join to apply for the
Accounts Payable Administrator
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Mechanics' Institute Get AI-powered advice on this job and more exclusive features. Job Description
Job Description
POSITION SUMMARY : The Accounts Payable (AP) Administrator is responsible for processing invoices, reconciling vendor accounts, and ensuring timely payments to suppliers. This role requires attention to detail, time management skills, and the ability to work efficiently and accurately.
Essential Job Functions
Invoice Processing:
Review and verify invoices for accuracy, completeness, and proper approvals. Enter invoices into the accounting system for approval and payment processing.
Payment Processing:
Prepare and process electronic transfers, ACH, and check payments. Ensure timely payment of vendor invoices to avoid late fees and maintain good vendor relationships. Reconcile accounts payable transactions and resolve discrepancies.
Vendor Management:
Maintain accurate and up-to-date vendor records. Respond to vendor inquiries and resolve invoice/payment discrepancies. Ensure compliance with company policies and contractual agreements.
Compliance & Record Keeping:
Maintain organized and accurate AP records for audit and compliance purposes. Ensure adherence to financial policies, internal controls, and tax regulations.
Minimum Qualifications
Education & Experience:
High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or Finance is a plus). 1-3 years of accounts payable or general accounting experience preferred.
Skills & Competencies:
Strong attention to detail and accuracy. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel. Excellent communication and problem-solving skills. Ability to work independently and meet deadlines.
Preferred Qualifications
Experience in a corporate accounting department. Knowledge of Generally Accepted Accounting Principles (GAAP). Familiarity with expense reporting and reimbursement policies.
Company Description
Founded in 1854, Mechanics’ Institute is one of the oldest institutions on the West Coast. Our mission is to serve as a vibrant center bringing together communities and fostering intellectual and cultural advancement.
Founded in 1854, Mechanics’ Institute is one of the oldest institutions on the West Coast. Our mission is to serve as a vibrant center bringing together communities and fostering intellectual and cultural advancement. Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Accounting/Auditing and Finance Industries Libraries Referrals increase your chances of interviewing at Mechanics' Institute by 2x Get notified about new Accounts Payable Administrator jobs in
San Francisco, CA . San Francisco, CA $30.25-$43.30 4 days ago San Francisco, CA $24.00-$30.00 3 months ago San Francisco, CA $25.00-$30.00 2 weeks ago Redwood City, CA $90,000.00-$105,000.00 1 week ago South San Francisco, CA $40.00-$50.00 3 weeks ago San Francisco, CA $35.00-$46.00 2 days ago Redwood City, CA $105,000.00-$125,000.00 1 week ago San Francisco County, CA $32.00-$38.00 2 weeks ago San Francisco, CA $60,000.00-$85,500.00 6 days ago Walnut Creek, CA $27.00-$30.00 2 months ago Sr. Accounts Payable Specialist (Contract)
Belmont, CA $37,000.00-$37,440.00 5 days ago Accounts Payable Specialist- Construction Industry
Oakland, CA $72,000.00-$84,000.00 4 weeks ago Senior Fiscal Coordinator - Accounts Payable
San Francisco, CA $53,481.00-$64,177.00 5 days ago San Mateo, CA $166,400.00-$166,400.00 1 week ago Business Office Manager (Skilled Nursing Facility)
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Accounts Payable Administrator
role at
Mechanics' Institute 1 week ago Be among the first 25 applicants Join to apply for the
Accounts Payable Administrator
role at
Mechanics' Institute Get AI-powered advice on this job and more exclusive features. Job Description
Job Description
POSITION SUMMARY : The Accounts Payable (AP) Administrator is responsible for processing invoices, reconciling vendor accounts, and ensuring timely payments to suppliers. This role requires attention to detail, time management skills, and the ability to work efficiently and accurately.
Essential Job Functions
Invoice Processing:
Review and verify invoices for accuracy, completeness, and proper approvals. Enter invoices into the accounting system for approval and payment processing.
Payment Processing:
Prepare and process electronic transfers, ACH, and check payments. Ensure timely payment of vendor invoices to avoid late fees and maintain good vendor relationships. Reconcile accounts payable transactions and resolve discrepancies.
Vendor Management:
Maintain accurate and up-to-date vendor records. Respond to vendor inquiries and resolve invoice/payment discrepancies. Ensure compliance with company policies and contractual agreements.
Compliance & Record Keeping:
Maintain organized and accurate AP records for audit and compliance purposes. Ensure adherence to financial policies, internal controls, and tax regulations.
Minimum Qualifications
Education & Experience:
High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or Finance is a plus). 1-3 years of accounts payable or general accounting experience preferred.
Skills & Competencies:
Strong attention to detail and accuracy. Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel. Excellent communication and problem-solving skills. Ability to work independently and meet deadlines.
Preferred Qualifications
Experience in a corporate accounting department. Knowledge of Generally Accepted Accounting Principles (GAAP). Familiarity with expense reporting and reimbursement policies.
Company Description
Founded in 1854, Mechanics’ Institute is one of the oldest institutions on the West Coast. Our mission is to serve as a vibrant center bringing together communities and fostering intellectual and cultural advancement.
Founded in 1854, Mechanics’ Institute is one of the oldest institutions on the West Coast. Our mission is to serve as a vibrant center bringing together communities and fostering intellectual and cultural advancement. Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Accounting/Auditing and Finance Industries Libraries Referrals increase your chances of interviewing at Mechanics' Institute by 2x Get notified about new Accounts Payable Administrator jobs in
San Francisco, CA . San Francisco, CA $30.25-$43.30 4 days ago San Francisco, CA $24.00-$30.00 3 months ago San Francisco, CA $25.00-$30.00 2 weeks ago Redwood City, CA $90,000.00-$105,000.00 1 week ago South San Francisco, CA $40.00-$50.00 3 weeks ago San Francisco, CA $35.00-$46.00 2 days ago Redwood City, CA $105,000.00-$125,000.00 1 week ago San Francisco County, CA $32.00-$38.00 2 weeks ago San Francisco, CA $60,000.00-$85,500.00 6 days ago Walnut Creek, CA $27.00-$30.00 2 months ago Sr. Accounts Payable Specialist (Contract)
Belmont, CA $37,000.00-$37,440.00 5 days ago Accounts Payable Specialist- Construction Industry
Oakland, CA $72,000.00-$84,000.00 4 weeks ago Senior Fiscal Coordinator - Accounts Payable
San Francisco, CA $53,481.00-$64,177.00 5 days ago San Mateo, CA $166,400.00-$166,400.00 1 week ago Business Office Manager (Skilled Nursing Facility)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr